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Select one action:
I
do not have a TEA SE username. Please create one for me.
I
already have a TEA SE username, which is
ADD
access to
ACES. My job duties include this responsibility.
MODIFY
my access to
ACES. My needs have changed. Modification desired is:
REVOKE
my access to
ACES. My duties no longer include this responsibility.
DELETE
my access to all TEA SE applications.
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You have requested access to confidential information. Specific
plans to protect the confidentiality of this information are needed in
order to process this request. In lieu of specific plans, please
provide information requested below:
I agree that my access to
ACES data (including staff or student name,
Social Security Number, address, phone number, date of birth, and test
score) is for the following limited purposes:
My
purpose is to verify that a staff member or student is part of ACES.
Other
purpose. Please specify and provide justification below.
*1.
Who will have direct access to this
confidential information? If the answer includes persons other than
those specifically stated on the request form, do you have Confidentiality
Agreements on file for them?
*2.
What precautions have you taken to prevent
unauthorized persons from viewing confidential data on the workstation
monitor? Is the workstation located in a public or private
area?
*3.
If any of the student information is printed
(for example, in a report or screen print), where is the printed
information stored? If it is in a locked cabinet or area, who has
access to that area?
*4.
If other safeguards are in place to secure this
information, please note these below:
-
I understand that any
username and password
assigned to me by TEA is to be considered private and confidential.
I also understand that this information cannot be
shared. I will neither divulge my
password nor use a username and password assigned to someone else.
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I understand that I am
responsible for all transactions made with my username and
password.
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If I suspect that my password
has been compromised, I understand that it is my responsibility to change
it.
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I
agree that access to confidential data will be limited to the purpose
specified above, and agree to limit the data I view to that necessary
for that purpose.
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I will not knowingly or
intentionally enter any unauthorized data, or change any data without
authorization.
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I
understand that procedures must be in place to monitor and protect
confidential information.
-
I agree to notify the TEA
Information Security office when my job responsibilities no longer require
access to the requested information, or I terminate employment with my
current entity.
-
I understand that any unauthorized disclosure
of confidential student information is illegal as provided in the Family
Educational Rights and Privacy Act of 1974 (FERPA) and implementing
federal regulations found in 34 CFR, Part 99. FERPA is specially
incorporated into the Texas Open Records Act as an exception to records
that are subject to disclosures to the public (Government Code, Section
552.026).
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In addition, I
understand that any data sets or output reports that I, or my authorized
representative, may generate using confidential data are to be protected.
I will not distribute to any unauthorized person any data sets or reports
that I have access to or may generate using confidential data. I
understand that I am responsible for any computer transactions performed
as a result of access authorized through my username(s) and password(s).
-
I also understand that release of
confidential student information is prohibited by the Texas Government
Code, Section 552.352, and that such an offense constitutes a Class A
misdemeanor.
-
I certify that
the
information
contained in
the
registration
form is, to
the best of my
knowledge,
correct and
that the
education
agency named
above has
authorized me
as a
representative.
I further
certify that
any ensuing
program and
activity will
be conducted
in accordance
with all
applicable
Federal and
State laws and
regulations.
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