A TEA SE username
and password are required to report grant expenditures in the
Expenditure Reports (ER) system. To request a username, to request
that access to ER be added to an existing account, or to modify
or revoke existing access to the web application, please complete
this form, and mail or fax to the address in Section 7. Your
username and password will be issued to you via separate emails.
Section 1A: User
personal information. This should be the information for whom access is
(Please provide your individual address,
where your userid and password can be safely mailed.)
User Organization Information
If your organization
does not have a County/District Number, enter "N/A."
Texas Payee/Taxpayer ID Number, assigned by the State of Texas
Comptroller, is required to obtain access. If you do not have one,
you may secure one from this link: Obtain
a Texas Payee/Taxpayer ID (Vendor ID) Number. If
you are unsure whether or not your organization has a Texas Payee/
Taxpayer ID number, please check with your business accounting
office before submitting an application.
(Vendor ID Number)
Section 2: Type of Access or Modification
If you already
have a TEA SE username, please provide it below. If not, please
indicate that you need a username. You must also select
one appropriate action you are asking TEA to take: ADD, MODIFY, DELETE,
or REVOKE access.
username, which is
Section 3: Selection of Single Expenditure Reports
(ER) TEA SE User Role
Select a single role appropriate for the
level of access that you need. General definitions of each role are
Section 4: Certification and
Review, sign and date the “Requestor
Certification and Responsibility” statement. Then obtain
your District Superintendent's or Chief Executive Officer’s
signature to approve your access request. After you secure the
required signoff, please submit the application to TEA via mail
or fax to the address in Section 7.
Request for Access to
I understand that confidential information is
any information that has the potential to identify a student, including
aggregates with fewer than five members; social security numbers of
students or staff; and email addresses of members of the public.
agree that access to confidential data will be limited to the purpose
intended by the ER application, and agree to limit the data viewed to that
necessary for that purpose.
I understand that any unauthorized
disclosure of confidential student information is illegal as provided in
the Family Educational Rights and Privacy Act of 1974 (FERPA) and
implementing federal regulations found in 34 CFR, Part 99. FERPA is
specially incorporated into the Texas Open Records Act as an exception to
records that are subject to disclosures to the public (Government Code,
I understand that any data sets or output reports
that I, or my authorized representative, may generate using confidential
data are to be protected. I will not distribute to any unauthorized person
any data sets or reports that I have access to or may generate containing
I understand that release of confidential student
information is prohibited by the Texas Government Code, Section 552.352,
and that such an offense constitutes a Class A misdemeanor.
that the information contained in the registration form is, to the best of
my knowledge, correct and that the education agency for which I work has
authorized me as a representative. I further certify that any ensuing
program and activity will be conducted in accordance with all applicable
Federal and State laws and regulations.
I understand that my username and
password are CONFIDENTIAL and may not be shared with another person or
entity under any circumstances whatsoever.
I will neither divulge my password nor
use a username and password assigned to someone else.
I understand that I
am legally responsible for all transactions made with my username and
If I suspect that my password has been
compromised, or that someone else has used my account, I understand that
it is my responsibility to change my password immediately.
I will not knowingly or intentionally enter
any unauthorized data, or change any data without authorization.
I agree to notify the TEA Information Security
Office when my job responsibilities no longer require access to the
requested information, or I terminate employment with my current
I understand my username and password will
expire 15 months from issuance if there is no activity. I will access the
ER system at least every 12 months to keep my TEA SE username
The Superintendent or Executive Director is
responsible for approving the person listed in Section 1A and the role
requested in Section 3, revoking the username of persons who are no longer
responsible for expenditure reports, or deleting persons whose employment
has been terminated. By signing this form, the Superintendent or Executive
Director acknowledges and accepts these
*Signature of Superintendent or Executive Director
*Executive Director Typed
Section 5: TEA Office of Planning, Grants and
Evaluation Approval (TEA STAFF ONLY)
Mail or fax this form to the following
address or fax number. Please allow 2 weeks for access to be completed.
Texas Education Agency
Office of Planning, Grants & Evaluation
1701 N. Congress
Austin TX 78701-1494
in completing this form, please submit questions electronically
to eGrants@tea.state.tx.us. Please
be sure to include your name and a contact phone number (including
area code), and be as specific as possible about the problem
you are encountering.