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TEA Secure Environment (TEASE)

Request for Access: Special Education Agile Reporting System (SPEARS)

External Customers and Users

General Information:

A TEASE username and password are required to view report data at district and/or campus levels in the system. Access to state and region-level data is available to anonymous, public users without a TEASE username and password. To request a new TEASE account, request access to SPEARS be added to an an existing TEASE account, or to modify or revoke existing access to the SPEARS application, please complete this form and mail or fax to the address in Section 7. Your username and password will be issued to you via email.

Section 1A: User Information
Enter your personal information. This should be the information for whom access is being requested.
*Last Name:
*First Name:
*Middle Name:
*Birth Month/Day:  
*Job Title:
*Work Mailing Address:
 
*City:
*Zip Code:
*Phone Number:
(Provide direct number)
*Fax Number:
*Email Address:
(Please provide your individual email address, not a group address)
* Indicates required information.

Section 1B: User Organization Information

In order to obtain access to district and campus-level data, you must provide either a County/District Number or a Region. At least one of these is required i n order to obtain access at these levels. If you do not know either of these numbers, please contact your organization's business accounting office to obtain them.

*Organization Name *Organization Type
*County/District Number *Region Number
Section 2:  Type of Access or Modification Requested
If you do not currently access any TEA automated applications through TEASE, select "New TEASE Account Setup." If you already have a TEASE username and password, select "Update Current TEASE Account Access." You must check the appropriate action you are asking TEA to take: CREATE, ADD, MODIFY, DELETE, or REVOKE access.

New TEASE Account Setup

CREATE a new a TEASE username and password, I don't currently have one.

Update Current TEASE Account Access

  I already have a TEASE username, which is  .

ADD access to SPEARS.

MODIFY my access to SPEARS. My needs have changed. The modification desired is:  .

REVOKE my access to SPEARS.  I no longer need access to district or campus-level data. 

DELETE my access to all TEASE applications.

If deleting or revoking access for another user, please provide your contact name and phone number:

          Name
Phone Number (Provide direct number.)
 
Section 3:  Selection of Single SPEARS TEASE User Role
Select a single role appropriate for the level of data that you need to view. General definitions of each role are given below.
District User - User with authority to view confidential data for a single district and all of its associated campuses (e.g. District Superintendent or other employee of a district). 
Region User - User with authority to view confidential data for all districts and campuses within a given Region of Service (e.g. ESC personnel). 
Section 4:  Certification and Approval

Review, sign, and date the "Requestor Certification and Responsibility" statement. Then obtain your District Superintendent or ESC Executive Director's signature to approve your access request. After you secure the required signoff, please submit the application to TEA via fax or mail at the address given below in Section 7.

Requestor Certification and Responsibility
  • I understand that my username and password are CONFIDENTIAL and may not be shared with another person or entity under any circumstances whatsoever.
  • I will neither divulge my password nor use a username and password assigned to someone else.
  • I understand that I am responsible for all transactions made with my username and password. 
  • If I suspect that my password has been compromised, or that someone else has used my account, I understand that it is my responsibility to change my password immediately.
  • I will not knowingly or intentionally enter any unauthorized data, or change any data without authorization.
  • I understand that any unauthorized disclosure of confidential student information is illegal as provided in the Family Educational Rights and Privacy Act of 1974 (FERPA) and in the implementing of federal regulations found in 34 CFR, Part 99. FERPA is specifically incorporated into the Texas Public Information Act as an exception to records which are subject to disclosures to the public (Government Code, Section 552.026). I also understand that release of confidential student information is prohibited by the Texas Government Code, Section 552.352, and that such an offense constitutes a Class A misdemeanor.
  • I agree to notify the TEA Information Security Office when my job responsibilities no longer require access to the requested information, or I terminate employment with my current organization.
  • I understand my username and password will expire 15 months from issuance if there is no activity. I will access SPEARS at least every 15 months to keep my TEASE username active.
  • FOR REGION USERS ONLY: I agree to use these data only for running reports on behalf of the LEAs in my region.

      • ___________________________________

      ________________________________
      *User's Signature/Date
      User's Typed Name


      The District Superintendent or ESC Executive Director is responsible for revoking the username of persons who are       no longer required to have access to district and campus level data through SPEARS. By signing this form, the District Superintendent or ESC Executive Director is acknowledging and accepting this responsibility.


      ____________________________________
      ________________________________
      *District Superintendent's or ESC Signature/Date
      *Superintendent/ESC Typed Name
      Section 5:  TEA Division of Special Education Approval (TEA Staff ONLY)

       

      ________________________________________

      __________________

      *SPEARS Support Staff Name/Signature
      Date
      Section 6:  TEA SE Computer Access Coordinator (TEA Computer Access Only)

      TEASE Username:______________________________________________________________________


      _______________________________________


      ___________________

      TEA SE Computer Access Coordinator's Signature
      Date
      Section 7: Submitting Your Request
      Mail or fax your request for TEA SE access to the following address:
      SPEARS Support
      Texas Education Agency
      Division of Special Education
      1701 N. Congress Ave.
      Austin TX 78701-1494
      		FAX: 512-463-9560

      For assistance in completing this form, please submit questions electronically to spears@tea.state.tx.us. Please be sure to include your name and a contact phone number (including area code), and be as specific as possible about the problem you are encountering. Someone will respond to your request within one business day.