Preface
A description of the contents for each section of the 2013-2014 PEIMS Data Standards follows.
Section 1: Data Submission Responsibilities and Specifications
This section provides a general description of the PEIMS data collection system. It specifies the PEIMS fall snapshot date and data delivery due dates for the four data collections as well as the Person Enrollment Tracking (PET) submissions. It also includes a discussion of the various responsibilities of the LEAs, education service centers, and the Texas Education Agency.
Section 2: Data Submission Requirements
This section includes a chart of the data file layouts, a chart of the PEIMS Records Submission Schedule, a description of each record type, and the record layouts (including the data record: description, business rules by data element, reporting requirements, special reporting requirements, and reporting examples). The following record types have been revised:
Page |
Record |
Record Name |
|---|---|---|
2.6 |
011 |
ORGANIZATION DATA – SHARED SERVICES ARRANGEMENT |
2.15 |
030 |
DISTRICT FINANCE DATA – BUDGET |
2.24 |
032 |
DISTRICT FINANCE DATA – ACTUAL |
2.39 |
033 |
DISTRICT FINANCE DATA – SHARED SERVICES ARRANGEMENT ACTUAL |
2.45 |
040 |
STAFF DATA - INDENTIFICATION/DEMOGRAPHIC |
2.50 |
043 |
STAFF DATA - DEMOGRAPHIC |
045 |
STAFF DATA – ID NUMBER CHANGE (deleted) | |
2.55 |
050 |
STAFF DATA - EMPLOYMENT- PAYROLL SUMMARY |
2.60 |
055 |
DISTRICT FINANCE DATA - CONTRACTED INSTRUCTIONAL STAFF |
2.64 |
060 |
STAFF DATA – EMPLOYMENT PAYROLL ACCOUNTING |
2.73 |
090 |
STAFF DATA - RESPONSIBILITIES |
2.100 |
100 |
STUDENT DATA – IDENTIFICATION |
2.107 |
101 |
STUDENT DATA – DEMOGRAPHIC |
2.132 |
102 |
STUDENT DATA – DEMOGRAPHIC |
2.134 |
105 |
STUDENT DATA – STUDENT (deleted) |
2.135 |
110 |
STUDENT DATA – ENROLLMENT |
2.150 |
163 |
STUDENT DATA - SPECIAL EDUCATION |
2.168 |
203 |
SCHOOL LEAVER DATA - STUDENT |
2.188 |
305 |
STAFF DATA – TEACHER CLASS ASSIGNMENT |
2.221 |
405 |
SPECIAL EDUCATION ATTENDANCE DATA - STUDENT |
2.253 |
425 |
DISCIPLINARY ACTION DATA - STUDENT |
2.269 |
435 |
STUDENT RESTRAINT - STUDENT |
Section 3: Description of Data Elements
This section provides a chart illustrating the “description of the information found on each data element page”, an alphabetical listing of the data elements, and a detailed description (including the definition and technical specifications) for each data element.
The following data elements were revised:
Page |
Element |
Element Name |
|---|---|---|
3.9 |
E0006 |
DATE-OF-BIRTH |
3.15 |
E0130 |
TOTAL-YEARS-PROF-EXPERIENCE |
3.33 |
E0703 |
FIRST-NAME |
3.34 |
E0704 |
MIDDLE-NAME |
3.35 |
E0705 |
LAST-NAME |
3.50 |
E0791 |
DATE-OF-GRADUATION |
E0924 |
DEMOGRAPHIC-REVISION-CODE (deleted) | |
E0990 |
PRIOR-ID (deleted) | |
3.130 |
E1033 |
RESTRAINT-REASON-CODE |
3.131 |
E1034 |
DATE-OF-RESTRAINT-EVENT |
3.132 |
E1036 |
DATE-OF-DISCIPLINARY-ACTION |
3.141 |
E1044 |
LAST-DATE-OF-ENROLLMENT |
3.163 |
E1065 |
ASSIGNMENT-BEGIN-DATE |
3.164 |
E1066 |
ASSIGNMENT-END-DATE |
3.167 |
E1069 |
STUDENT-BEGIN-DATE |
3.168 |
E1070 |
STUDENT-END-DATE |
3.185 |
E1527 |
DISTRICT-OF-RDSPD-SERVICE |
Section 4: Description Of Codes
This section provides a “description of the information found on each code table page”, an alphabetical list of the code tables, and a listing of the codes and translations for each code table.
The following code tables were revised:
Page |
Table |
Table Name |
|---|---|---|
4.14 |
C022 |
SERVICE-ID |
C137 |
OBJECT-CODE (BUDGET) (deleted) | |
C139 |
OBJECT-CODE (ACTUAL) (deleted) | |
4.104 |
C145 |
FUND-CODE |
C148 |
FUND-CODE (BUDGET) (deleted) | |
4.117 |
C159 |
OBJECT-CODE (ACTUAL) |
C160 |
FUND-CODE (SSA ACTUAL) (deleted) | |
4.124 |
C161 |
STUDENT-ATTRIBUTION-CODE |
4.141 |
C173 |
REASON-RESTRAINT-CODE |
Section 5: Edits
This section provides the record type data element field edits and context edits. Edits that were applicable for prior year record types have been revised or deleted, as needed, to be applicable for the current year data submissions. Additional edits to check for the reasonableness of the data have also been added. These additional edits are based on the analysis of problems or discrepancies in previously submitted PEIMS data. There are three types of edits: fatal errors, special warning errors, and warning errors.
Appendix A: Data Overview
This appendix provides a discussion, by category, of the data to be collected.
Appendix B: Data Elements by Record type
This appendix provides each category of data, along with record types, data elements, and code tables, presented in matrix form.
Appendix C: Cross Reference Table
This appendix includes a listing of the data elements in an alphabetical cross reference table.
Appendix D: Leaver Reason Codes and Documentation Standards
This appendix provides an expanded definition and specific guidelines on acceptable documentation for each of the leaver reason codes.
Appendix E: Additional Information Related to Discipline
This appendix contains additional information related to student discipline.
Appendix F: Supplemental Information for Ethnicity and Race Data Reporting
This appendix provides additional information related to collecting and reporting the Ethnicity and Race data elements.
Appendix G: person enrollment tracking (PET) Guidelines
This appendix provides the reporting details of Person Enrollment Tracking (PET).
Acknowledgements
The following Texas Education Agency staff were involved in developing this publication.
Melody Parrish, Director
Statewide Education Data Systems
Bryce Templeton, Manager
Statewide Education Data Systems
Candice DeSantis
Statewide Education Data Systems
Cindy Laster
Statewide Education Data Systems
Terri Hanson, Manager
Statewide Education Data Systems
Tessie Bryant
Statewide Education Data Systems