PEIMS Data Standards 415 COURSE COMPLETION DATA

To find all edits that apply to this record, also consult General Data Submission Rules, Record Type General Edits, and Data Element General Edits.

Input Record Type Code	District ID	Student ID	Campus ID of Enrollment	Service ID	Course Sequence Code	Pass/Fail Credit Indicator Code	Dual Credit Indicator Code	ATC Indicator Code
E0755	E0212	E0001	E0782	E0724	E0948	E0949	E1011	E1058
C042				C022	C135	C136	C088	C088
Columns 1 - 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 - 35	Column 36	Column 37 - 38	Columns 39	Column 40
415
415

415
Class ID Number	Student Begin Date	Student End Date	Course Completion Indicator	Filler	College Credit Hours	Filler
E1056	E1069	E1070	E1068		E1081
			C088
Columns 41 - 54	Columns 55 - 62	Columns 63 - 70	Column 71	Columns 72 - 77	Column 78	Columns 79- 80

The 415 Course Completion record is used to capture the course activity for students. This information is also used to link back to the 300 Course Section record in order to identify the classroom information associated with a student’s respective class assignments.

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 415 Course Completion records must match the value for DISTRICT-ID on the LEA 010 District record.

STUDENT-ID (E0001) is the student's Social Security number or a state-approved alternative identification number.

When available, the student's Social Security number should be reported. If this number is not available, follow the instructions under the 100 Student Identification record for the assignment of an alternate identification number.

CAMPUS-ID-OF-ENROLLMENT (E0782) indicates the unique campus identification number of the campus in which the student is enrolled.

The last three characters of CAMPUS-ID-OF-ENROLLMENT must be in the range of 001-698.

CAMPUS-ID-OF-ENROLLMENT must match CAMPUS-ID-OF-ENROLLMENT on a 400 Student - Basic Attendance record and/or 500 Student - Flexible Attendance record with a matching STUDENT-ID.

For submission 3, CAMPUS-ID-OF-ENROLLMENT identifies the campus that scheduled the student for a particular course section and where the student was enrolled while taking the course.

For submission 4, CAMPUS-ID-OF-ENROLLMENT identifies the campus that scheduled and/or awarded the high school credit for the dual credit course the student attempted in the summer between school years.

For the 415 Course Completion record, do not include courses with SERVICE-IDs that begin with SA, SE, SR, SS, 01, 8, or 9. Additionally the SERVICE-IDs for Prekindergarten and Kindergarten that begin with “02” cannot be reported on the 415 Course Completion record. This rule is enforced by a fatal edit.

For students that are assigned to an in-district DAEP program, the 415 Course Completion records should reflect the course sections that are associated with the student’s “teacher of record” based upon the definition of “teacher of record” (CLASS-ROLE “01’) from PEIMS code table C180. If it is determined that the teaching staff at the DAEP program are not the “teacher(s) of record” for the student(s) assigned to the DAEP, then the students should continue to be assigned to the home campus course sections they were assigned to prior to being removed to the DAEP program.

Short term homebound students should remain in the course section with the “teacher of record” prior to moving into the homebound setting. For long term homebound students (full grading period/semester), the district should determine the “teacher of record” and report the 415 Course Completion records for the student(s) based on the definition of “teacher of record” (CLASS-ROLE “01”) from PEIMS code table C180.

COURSE-SEQUENCE-CODE (E0948) indicates which portion of a course that is more than one semester in length is being reported.

The COURSE-SEQUENCE-CODE identifies the order in which the course was scheduled in the class scheduling system.

PASS/FAIL-CREDIT-INDICATOR-CODE (E0949) indicates the outcome for a course taken by a particular student.

The 415 Course Completion record must reflect the PASS/FAIL-CREDIT-INDICATOR-CODE determined at the end of the course. For example: A student completes the first half of Chemistry, a two-semester course. The course was failed, no credit was received (Code “02”). The second semester, this student completed the second half of Chemistry. The course was passed and credit was received (Code “01”). The district averages the grades earned in each half of the course to determine if course credit should be received. In this example, the average grade was passing. The 415 Student - Course Completion record should reflect a PASS/FAIL-CREDIT-INDICATOR-CODE of “08” (course was failed but credit was received) for the first half of Chemistry. Therefore, the Code “02” originally recorded must be changed to Code “08”.

If a student leaves and returns to the same course section for a particular class during the school year, the student will have a 415 Course Completion record for each of those class assignments. As a result, only one of the 415 Course Completion records for that student for that course section may be reported with a Pass Fail Credit Indicator Code other than “00”. This rule is enforced by a fatal edit.

DUAL-CREDIT-INDICATOR-CODE (E1011) indicates whether the student was eligible to receive both high school and college credit for a college course.

Advanced Placement courses reported on the 415 Course Completion record cannot be reported as dual credit unless the course has been approved as an AP® course by the College Board through the AP® Course Audit. A College Board-approved AP® course must adhere to the AP® course descriptions and be approved through the AP® Course Audit. This means the college instructor must have submitted his/her course syllabus and have received approval in advance.

ATC-INDICATOR-CODE (E1058) indicates a high school course for which college credit may be awarded by a post-secondary institution under the conditions of a local articulation agreement or the statewide Advanced Technical Credit (ATC) program agreement.

ATC courses cannot be reported as dual credit courses. Likewise, Dual Credit courses cannot be reported as local or statewide articulated (ATC) credit. These rules are enforced by fatal edits.

Additional information regarding Career and Technical Education Advanced Technical Credit is located at http://www.atctexas.org.

CLASS-ID-NUMBER (E1056) is a number identifying a unique course section that is unique for a particular school year, Campus, and SERVICE-ID.

The CLASS-ID-NUMBER may be any 14 character district defined identifier comprised of letters and/or numbers.

The CLASS-ID-NUMBER and SERVICE-ID reported on the 415 Course Completion record must be unique for a particular course section at the campus level and must match an entry on the 300 Course Section record. (CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE)

CLASS-ID-NUMBER must be unique such that when one or more students are assigned to a particular course section, the students can be linked to a particular 300 Course Section record through the 415 Course Completion records. Additionally, the uniqueness of the CLASS-ID-NUMBER will allow the students reported on the 415 Course Completion Record to be linked to the particular 305 Teacher Assignment records. The union of these three data records creates the classroom link.

STUDENT-BEGIN-DATE (E1069) identifies the date(s) a student was assigned, or reassigned, to a particular course section in the current school year.

If a student is assigned to a class, withdraws from that class, and then returns to that class at a later date, there must be a 415 course completion record for each of these STUDENT-BEGIN-DATEs.

For submission 4, STUDENT-BEGIN-DATE identifies the date the dual credit course began.

STUDENT-END-DATE (E1070) identifies the last date(s) a student was assigned, or reassigned to a particular course section in the current school year.

The student(s) that are assigned to a particular course section on the last date the course section meets must be reported on their 415 Course Completion record with a STUDENT-END-DATE that reflects the last date the class met.

If a student withdraws from a class, returns to that class, and then withdraws from class at a later date, there must be a 415 course completion record for each of these STUDENT-END-DATEs.

Whether or not a student completes a particular course section, report the STUDENT-END-DATE as the last day the student was assigned to the class. The STUDENT-END-DATE should never be greater than a student’s withdrawal date from the school.

For submission 4, STUDENT-END-DATE identifies the date the dual credit course ended.

COURSE-COMPLETION-INDICATOR (E1068) indicates whether or not the student finished the full sequence of instruction for a course.

If the COURSE-COMPLETION-INDICATOR is “1”, it does not mean that the student met all of the requirements to receive credit or a grade for the course.

A student cannot complete the same course (SERVICE-ID, CLASS-ID, and COURSE-SEQUENCE-CODE) more than one time. Any additional attempts for a particular SERVICE-ID must be reported with a new CLASS-ID-NUMBER.

COLLEGE- CREDIT- HOURS (E1081) indicates the number of college hours a student earned for the completion of a dual credit course.

In submission 4, one 415 Student - Course Completion record must be submitted for each unique class (course section) that was attended during the summer (between school years) for the purpose of a student attempting to earn dual credit.

COLLEGE-CREDIT-HOURS collects the number of college hours that a student earned while taking a dual credit course. This field will have values ranging from 0 to 3. If a student takes a dual credit course and does not complete the course, then the COLLEGE-CREDIT-HOURS will be reported as 0.

Use the following chart to determine if a 415 Student - Course Completion record is required.

Use the following chart to determine if a 415 Student - Course Completion record is required.
Type of Instruction/Situation	415 Record Required?
Credit by examination	YES, if credit was received
Correspondence course	YES
Contracted instruction	YES
Local credit/locally developed course	NO
Special education locally developed course	NO
Summer school course other than dual credit course	NO
9-12 course taken in grade below 9	YES
Audited course	NO
Night school (district student earning high school credit)	YES
Night school (out of district student; tuition paid by another district)	NO
Course taken at a college (student also receives high school graduation credit)	YES
College Course taken at a college or high school during the summer (between school years) for dual credit	YES, submission 4 only
Course completed at another district	NO
Course completed at another district during current district enrollment	YES
Course completed during the year, but student is no longer in this district	YES

In submission 3, there must be one 415 Course Completion record for each reportable course from PEIMS code table C022 that was attempted or completed by each student in membership in grades 1 through 12. The LEA must begin tracking these classes for reporting purposes as of the PEIMS fall snapshot date and for any courses that were completed prior to the PEIMS fall snapshot date. (Each campus that enrolls and serves students should report 415 Course Completion records.)

In submission 3, a 415 Course Completion record is required for all student courses that were completed prior to the PEIMS fall snapshot date. Any reportable course from PEIMS code table C022 that was attempted but not completed prior to the PEIMS fall snapshot date is not required to be reported on the 415 Course Completion record. However, a LEA may choose to report these courses that were attempted but not completed prior to the PEIMS fall snapshot date.

The 415 Course Completion data must reflect the campus where the student was enrolled while assigned to a particular course section. In the case of a JJAEP assignment, a student is withdrawn from their home campus and enrolled on the JJAEP campus for the duration of the JJAEP assignment. Students who are assigned to a course section while enrolled in a JJAEP campus must be reported with 415 Course Completion records that reflect the campus in which they were enrolled while attending the JJAEP. Additionally, the 415 Course Completion records for the JJAEP students must match the 300 Course Section records that the students were assigned to while enrolled in the JJAEP.

In submission 4, all and only the dual credit courses attempted and/or completed, by students during the summer (between school years), must be reported with a 415 Course Completion record. This reporting requirement is based on the assumption that the LEA has knowledge of the dual credit courses attempted by the Submission 4 due dates published in Section 1 of the PEIMS Data Standards.

Given the course participation restrictions placed on students enrolling in college summer school programs, there must not be more than six (6) 415 Course Completion records for a particular STUDENT-ID in Submission 4.

In submission 3, for each 415 Course Completion record reported, there must be a 400 Student Basic Attendance and/or 500 Flexible Attendance record with a matching STUDENT-ID where GRADE-LEVEL-CODE is “01”-“12”. This rule is enforced by a fatal edit.

In submission 3, for each 415 Course Completion record reported, there must be a corresponding 300 Course Section record with a matching CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE. This rule is enforced by a fatal edit.

For submission 4, the 300 Course Section and 305 Teacher Class Assignments are not reported.

Texas School for the Deaf (TSD) and Texas School for the Blind and Visually Impaired (TSBVI), and Texas Juvenile Justice Department (TJJD) (formerly TYC) must report the 415 Course Completion record.

For assistance with the PEIMS Data Standards contact the PEIMS Office at PeimsCustomerSupport@tea.state.tx.us

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