Preface
A description of the contents for each section of the 2015-2016 PEIMS Data Standards follows.
Section 1: Data Submission Responsibilities and Specifications
This section provides a general description of the PEIMS data collection system. It specifies the PEIMS fall snapshot date and data delivery due dates for the four data collections as well as the Person Enrollment Tracking (PET) submissions. It also includes a discussion of the various responsibilities of the LEAs, education service centers, and the Texas Education Agency.
See the right margin change bars in this section for the specific Data Submission Responsibilities and Specifications changes for the 2015-2016 school year.
Section 2: Data Submission Requirements
This section includes a chart of the data file layouts, a chart of the PEIMS Records Submission Schedule, a description of each record type, and the record layouts (including the data record: description, business rules by data element, reporting requirements, special reporting requirements, and reporting examples).
The following record types were revised for the 2015-2016 school year: (See the right margin change bars in Section 2: Data Submission Requirements and Change Document 2 for the specific revisions for the 2015-2016 school year.)
Page |
Record |
Record Name |
|---|---|---|
2.4 |
010 |
ORGANIZATION DATA – DISTRICT |
2.17 |
020 |
ORGANIZATION DATA – CAMPUSES |
2.24 |
030 |
DISTRICT FINANCE DATA – BUDGET |
2.33 |
032 |
DISTRICT FINANCE DATA – ACTUAL |
2.47 |
033 |
DISTRICT FINANCE DATA – SHARED SERVICES ARRANGEMENT ACTUAL |
2.53 |
040 |
|
2.82 |
090 |
STAFF DATA RESPONSIBILITIES |
2.106 |
100 |
STUDENT DATA – IDENTIFICATION |
2.113 |
101 |
STUDENT DATA – DEMOGRAPHIC |
2.139 |
102 |
STUDENT DATA – DEMOGRAPHIC |
2.147 |
110 |
STUDENT DATA – ENROLLMENT |
2.180 |
203 |
|
2.257 |
415 |
COURSE COMPLETION DATA – STUDENT |
2.272 |
425 |
DISCIPLINARY ACTION DATA – STUDENT |
2.290 |
435 |
STUDENT RESTRAINT – STUDENT |
2.306 |
500 |
FLEXIBLE ATTENDANCE DATA – STUDENT |
2.318 |
505 |
SPECIAL EDUCATION FLEXIBLE ATTENDANCE DATA – STUDENT |
2.325 |
510 |
CAREER & TECHNICAL EDUCATION (CTE) FLEXIBLE ATTENDANCE – STUDENT |
Section 3: Description of Data Elements
This section provides a chart illustrating the “description of the information found on each data element page”, an alphabetical listing of the data elements, and a detailed description (including the definition and technical specifications) for each data element.
The following data elements were revised for the 2015-2016 school year: (See the right margin change bars in Section 3: Description of Data Elements and Change Document 3 for the specific revisions for the 2015-2016 school year.)
Page |
Element |
Element Name |
|---|---|---|
3.8 |
E0001 |
STUDENT-ID |
3.10 |
E0006 |
DATE-OF-BIRTH |
3.28 |
E0319 |
ORGANIZATION-CODE |
3.51 |
E0791 |
DATE-OF-GRADUATION |
3.130 |
E1032 |
CAMPUS-ID-OF-RESTRAINT-EVENT |
3.131 |
E1033 |
RESTRAINT-REASON-CODE |
3.132 |
E1034 |
DATE-OF-RESTRAINT-EVENT |
3.133 |
E1035 |
RESTRAINT-INSTANCE-NUMBER |
3.134 |
E1036 |
DATE-OF-DISCIPLINARY-ACTION |
3.141 |
E1044 |
LAST-DATE-OF-ENROLLMENT |
3.162 |
E1065 |
ASSIGNMENT-BEGIN-DATE |
3.163 |
E1066 |
ASSIGNMENT-END-DATE |
3.166 |
E1069 |
STUDENT-BEGIN-DATE |
3.167 |
E1070 |
STUDENT-END-DATE |
3.207 |
E1559 |
STEM-INDICATOR-CODE |
3.208 |
E1560 |
ECHS-INDICATOR-CODE |
3.209 |
E1561 |
NUMBER-OF-STUDENTS-REVIEWED-BY-IGC |
3.210 |
E1562 |
INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE |
3.211 |
E1563 |
INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE |
Section 4: Description Of Codes
This section provides a “description of the information found on each code table page”, an alphabetical list of the code tables, and a listing of the codes and translations for each code table.
The following code tables were revised for the 2015-2016 school year: (See the right margin change bars in Section 4: Description of Codes and Change Document 4 for the specific revisions for the 2015-2016 school year.)
Page |
Table |
Table Name |
|---|---|---|
4.14 |
C022 |
SERVICE-ID |
4.89 |
C062 |
GRADUATION-TYPE-CODE |
4.110 |
C142 |
CAREER-AND-TECHNICAL-ED-IND-CD |
4.111 |
C145 |
FUND-CODE |
4.136 |
C164 |
DISCIPLINARY-ACTION-CODE |
4.139 |
C165 |
DISCIPLINARY-ACTION-REASON-CODE |
4.163 |
C189 |
HOMELESS-STATUS-CODE |
4.165 |
C192 |
UNACCOMPANIED-YOUTH-STATUS-CODE |
4.173 |
C201 |
INDIVIDUAL-GRADUATION-COMMITTEE-CODE |
Section 5: Edits
This section provides the record type data element field edits and context edits. Edits that were applicable for prior year record types have been revised or deleted, as needed, to be applicable for the current year data submissions. Additional edits to check for the reasonableness of the data have also been added. These additional edits are based on the analysis of problems or discrepancies in previously submitted PEIMS data. There are three types of edits: fatal errors, special warning errors, and warning errors.
See the right margin change bars in Section 5: Edits and Change Document 5 for the specific edits that have been deleted, added, or revised for the 2015-2016 school year.
Appendix A: Data Overview
This appendix provides a discussion, by category, of the data to be collected.
No changes were made to Appendix A for the 2015-2016 school year.
Appendix B: Data Elements by Record type
This appendix provides each category of data, along with record types, data elements, and code tables, presented in matrix form.
See the right margin change bars in Appendix B for the changes made for the 2015-2016 school year.
Appendix C: Cross Reference Table
This appendix includes a listing of the data elements in an alphabetical cross reference table.
See the right margin change bars in Appendix C for the changes made for the 2015-2016 school year.
Appendix D: Leaver Reason Codes and Documentation Standards
This appendix provides an expanded definition and specific guidelines on acceptable documentation for each of the leaver reason codes.
See the right margin change bars in Appendix D for the specific changes related to the Leaver Reason Codes Documentation Standards for the 2015-2016 school year.
Appendix E: Additional Information Related to Discipline
This appendix contains additional information related to student discipline.
See the right margin change bars in Appendix E for the revised information related to the student discipline data reporting for the 2015-2016 school year.
Appendix F: Supplemental Information for Ethnicity and Race Data Reporting
This appendix provides additional information related to collecting and reporting the Ethnicity and Race data elements.
No changes were made to Appendix F for the 2015-2016 school year.
Appendix G: person enrollment tracking (PET) Guidelines
This appendix provides the reporting details of Person Enrollment Tracking (PET).
See the right margin change bars in Appendix G for the revised information related to the PET reporting requirements for the 2015-2016 school year.
Acknowledgements
The following Texas Education Agency staff were involved in developing this publication.
Melody Parrish, Chief Information Officer/Chief Data Officer
Information Technology Services/Statewide Education Data Systems
Terri Hanson, Director
Statewide Education Data Systems
Bryce Templeton, Manager
Statewide Education Data Systems
Amanda Callinan
Statewide Education Data Systems
Fernando Garcia
Statewide Education Data Systems
Jeanine Helms
Statewide Education Data Systems
Glenn Shelton
Statewide Education Data Systems