Preface

A description of the contents for each section of the 2015-2016 PEIMS Data Standards follows.

Section 1: Data Submission Responsibilities and Specifications

This section provides a general description of the PEIMS data collection system. It specifies the PEIMS fall snapshot date and data delivery due dates for the four data collections as well as the Person Enrollment Tracking (PET) submissions. It also includes a discussion of the various responsibilities of the LEAs, education service centers, and the Texas Education Agency.

See the right margin change bars in this section for the specific Data Submission Responsibilities and Specifications changes for the 2015-2016 school year.

Section 2: Data Submission Requirements

This section includes a chart of the data file layouts, a chart of the PEIMS Records Submission Schedule, a description of each record type, and the record layouts (including the data record: description, business rules by data element, reporting requirements, special reporting requirements, and reporting examples).

The following record types were revised for the 2015-2016 school year: (See the right margin change bars in Section 2: Data Submission Requirements and Change Document 2 for the specific revisions for the 2015-2016 school year.)

The following record types were revised for the 2015-2016 school year: (See the right margin change bars in Section 2: Data Submission Requirements and Change Document 2 for the specific revisions for the 2015-2016 school year.)

Page

Record

Record Name

2.4

010

ORGANIZATION DATA – DISTRICT

2.17

020

ORGANIZATION DATA – CAMPUSES

2.24

030

DISTRICT FINANCE DATA – BUDGET

2.33

032

DISTRICT FINANCE DATA – ACTUAL

2.47

033

DISTRICT FINANCE DATA – SHARED SERVICES ARRANGEMENT ACTUAL

2.53

040

STAFF DATA – IDENTIFICATION/DEMOGRAPHIC

2.82

090

STAFF DATA RESPONSIBILITIES

2.106

100

STUDENT DATA – IDENTIFICATION

2.113

101

STUDENT DATA – DEMOGRAPHIC

2.139

102

STUDENT DATA – DEMOGRAPHIC

2.147

110

STUDENT DATA – ENROLLMENT

2.180

203

STUDENT -– SCHOOL LEAVER AND GRADUATION PROGRAM

2.257

415

COURSE COMPLETION DATA – STUDENT

2.272

425

DISCIPLINARY ACTION DATA – STUDENT

2.290

435

STUDENT RESTRAINT – STUDENT

2.306

500

FLEXIBLE ATTENDANCE DATA – STUDENT

2.318

505

SPECIAL EDUCATION FLEXIBLE ATTENDANCE DATA – STUDENT

2.325

510

CAREER & TECHNICAL EDUCATION (CTE) FLEXIBLE ATTENDANCE – STUDENT

Section 3: Description of Data Elements

This section provides a chart illustrating the “description of the information found on each data element page”, an alphabetical listing of the data elements, and a detailed description (including the definition and technical specifications) for each data element.

The following data elements were revised for the 2015-2016 school year: (See the right margin change bars in Section 3: Description of Data Elements and Change Document 3 for the specific revisions for the 2015-2016 school year.)

The following data elements were revised for the 2015-2016 school year: (See the right margin change bars in Section 3: Description of Data Elements and Change Document 3 for the specific revisions for the 2015-2016 school year.)

Page

Element

Element Name

3.8

E0001

STUDENT-ID

3.10

E0006

DATE-OF-BIRTH

3.28

E0319

ORGANIZATION-CODE

3.51

E0791

DATE-OF-GRADUATION

3.130

E1032

CAMPUS-ID-OF-RESTRAINT-EVENT

3.131

E1033

RESTRAINT-REASON-CODE

3.132

E1034

DATE-OF-RESTRAINT-EVENT

3.133

E1035

RESTRAINT-INSTANCE-NUMBER

3.134

E1036

DATE-OF-DISCIPLINARY-ACTION

3.141

E1044

LAST-DATE-OF-ENROLLMENT

3.162

E1065

ASSIGNMENT-BEGIN-DATE

3.163

E1066

ASSIGNMENT-END-DATE

3.166

E1069

STUDENT-BEGIN-DATE

3.167

E1070

STUDENT-END-DATE

3.207

E1559

STEM-INDICATOR-CODE

3.208

E1560

ECHS-INDICATOR-CODE

3.209

E1561

NUMBER-OF-STUDENTS-REVIEWED-BY-IGC

3.210

E1562

INDIVIDUAL-GRADUATION-COMMITTEE-GRADUATE-CODE

3.211

E1563

INDIVIDUAL-GRADUATION-COMMITTEE-REVIEW-CODE

Section 4: Description Of Codes

This section provides a “description of the information found on each code table page”, an alphabetical list of the code tables, and a listing of the codes and translations for each code table.

The following code tables were revised for the 2015-2016 school year: (See the right margin change bars in Section 4: Description of Codes and Change Document 4 for the specific revisions for the 2015-2016 school year.)

The following code tables were revised for the 2015-2016 school year: (See the right margin change bars in Section 4: Description of Codes and Change Document 4 for the specific revisions for the 2015-2016 school year.)

Page

Table

Table Name

4.14

C022

SERVICE-ID

4.89

C062

GRADUATION-TYPE-CODE

4.110

C142

CAREER-AND-TECHNICAL-ED-IND-CD

4.111

C145

FUND-CODE

4.136

C164

DISCIPLINARY-ACTION-CODE

4.139

C165

DISCIPLINARY-ACTION-REASON-CODE

4.163

C189

HOMELESS-STATUS-CODE

4.165

C192

UNACCOMPANIED-YOUTH-STATUS-CODE

4.173

C201

INDIVIDUAL-GRADUATION-COMMITTEE-CODE

Section 5: Edits

This section provides the record type data element field edits and context edits. Edits that were applicable for prior year record types have been revised or deleted, as needed, to be applicable for the current year data submissions. Additional edits to check for the reasonableness of the data have also been added. These additional edits are based on the analysis of problems or discrepancies in previously submitted PEIMS data. There are three types of edits: fatal errors, special warning errors, and warning errors.

See the right margin change bars in Section 5: Edits and Change Document 5 for the specific edits that have been deleted, added, or revised for the 2015-2016 school year.

Appendix A: Data Overview

This appendix provides a discussion, by category, of the data to be collected.

No changes were made to Appendix A for the 2015-2016 school year.

Appendix B: Data Elements by Record type

This appendix provides each category of data, along with record types, data elements, and code tables, presented in matrix form.

See the right margin change bars in Appendix B for the changes made for the 2015-2016 school year.

Appendix C: Cross Reference Table

This appendix includes a listing of the data elements in an alphabetical cross reference table.

See the right margin change bars in Appendix C for the changes made for the 2015-2016 school year.

Appendix D: Leaver Reason Codes and Documentation Standards

This appendix provides an expanded definition and specific guidelines on acceptable documentation for each of the leaver reason codes.

See the right margin change bars in Appendix D for the specific changes related to the Leaver Reason Codes Documentation Standards for the 2015-2016 school year.

Appendix E: Additional Information Related to Discipline

This appendix contains additional information related to student discipline.

See the right margin change bars in Appendix E for the revised information related to the student discipline data reporting for the 2015-2016 school year.

Appendix F: Supplemental Information for Ethnicity and Race Data Reporting

This appendix provides additional information related to collecting and reporting the Ethnicity and Race data elements.

No changes were made to Appendix F for the 2015-2016 school year.

Appendix G: person enrollment tracking (PET) Guidelines

This appendix provides the reporting details of Person Enrollment Tracking (PET).

See the right margin change bars in Appendix G for the revised information related to the PET reporting requirements for the 2015-2016 school year.

Acknowledgements

The following Texas Education Agency staff were involved in developing this publication.

Melody Parrish, Chief Information Officer/Chief Data Officer

Information Technology Services/Statewide Education Data Systems

Terri Hanson, Director
Statewide Education Data Systems

Bryce Templeton, Manager
Statewide Education Data Systems

Amanda Callinan
Statewide Education Data Systems

Fernando Garcia

Statewide Education Data Systems

Jeanine Helms
Statewide Education Data Systems

Glenn Shelton
Statewide Education Data Systems