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District ID |
Staff ID |
Campus ID |
Role ID |
Service ID |
Class ID Number |
Course Sequence Code |
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305 |
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305 |
Population Served Code |
Class Role |
Assignment Begin Date |
Assignment End Date |
Filler |
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The 305 record is used to capture the classroom assignments for classroom teachers only (Role IDs 087 and 047 only). This information is also used to link back to the 300 Course Section record in order to identify the classroom information associated with a teacher’s respective class assignments. This information is collected in Submission 3 only.
INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.
DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.
DISTRICT-ID on the 101 Student Demographic records must match the value for DISTRICT-ID on the LEA 010 District record.
DISTRICT-ID on the 305 Teacher Class Assignment records must match the value for DISTRICT-ID on the LEA 010 District record.
STAFF-ID (E0505) is the person's Social Security number.
CAMPUS-ID (E0266) indicates the unique campus identification number registered with the Texas Education Agency. It is the linking of DISTRICT-ID with the campus identification number.
An instructional campus: 1) has an assigned administrator, 2) has enrolled students who are counted for average daily attendance, 3) has assigned instructional staff, 4) receives federal and/or state and/or local funds as its primary support, 5) provides instruction in the Texas Essential Knowledge and Skills (TEKS), 6) has one or more grade groups in the range from early education through grade 12, and 7) is not a program for students enrolled in another public school.
An alternative instructional unit: 1) is an instructional site, center, program, or arrangement that is not governed by an individual campus organization, and 2) does not meet the above standard definition of an instructional campus.
The last three characters of CAMPUS-ID must be in the range of 001-698.
CAMPUS-ID must match CAMPUS-ID on a 020 Campus record.
ROLE-ID (E0721) identifies the capacity in which a person serves. Examples of roles are teacher, art therapist, and superintendent.
For the 305 Teacher Class Assignment record, the only staff reported are those with ROLE-IDs 087 and 047. All other roles are not reported on this record. Do not report any staff roles other than 047- Teacher or 047 – Substitute Teacher. Do not report the substitute teachers as assigned to a particular course section unless the substitute teacher has replaced a teacher who died, resigned, or was terminated.
SERVICE-ID (E0724) refers to the services supplied by staff.
For the 305 Teacher Class Assignment record, do not include courses with SERVICE-IDs that begin with SA, SE, SR, SS, 01, 8, or 9. Additionally the SERVICE-IDs for Prekindergarten and Kindergarten that begin with “02” cannot be reported on the 305 Teacher Class Assignment record. This rule is enforced by a fatal edit.
SERVICE-ID 02000000, Elementary, Grades 1-6, should be used only when a teacher is serving multi-grade or ungraded student populations, typically in a pullout program. It is not used for those situations where a district assigns a teacher two contiguous grades of students because neither grade has enough students to allow for a single classroom.
For elementary school courses, districts have the option of using either the generic elementary SERVICE-IDs (02010000 - Grade 1, 02020000 - Grade 2, 02030000 - Grade 3, 02040000 - Grade 4, 02050000 - Grade 5, 02060000 - Grade 6) for the core curriculum or the subject specific Service IDs in the student and teacher scheduling system(s). However, the district should make the decision to report these elementary Service IDs based upon how the students will be reported on the 415 Course Completion record in the summer submission. A school will not be able to report teachers using one method and students with the other as the data will not pass the fatal edits in the summer submission for the Classroom Link data reporting.
CLASS-ID-NUMBER (E1056) identifies the type of class providing instruction to students in particular class settings.
The CLASS-ID-NUMBER and SERVICE-ID reported on the 305 Teacher Class Assignment record must be unique for a particular course section at the campus level and must match an entry on the 300 Course Section record. (CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE)
CLASS-ID-NUMBER must be unique such that when one or more teachers are assigned to a particular course section, the teachers can be linked to a particular 300 Course Section record through the 305 Teacher Assignment Records. Additionally, the uniqueness of the CLASS-ID-NUMBER will allow the students reported on the 415 Course Completion Record to be linked to the particular 300 Course Section record. The union of these three data records creates the classroom link.
COURSE-SEQUENCE-CODE (E0948) indicates which portion of a course that is more than one semester in length is being reported.
The COURSE-SEQUENCE-CODE identifies the order in which the course was scheduled in the class scheduling system.
POPULATION-SERVED-CODE (E0747) identifies the student population for which a service has been designed or is intended. It does not necessarily identify the program eligibility of the students who receive the service.
The POPULATION-SERVED-CODE is determined for the population which the service (class) was designed, not by the student population(s) that receives the service. If two or more populations are being served in the same course section, only one POPULATION-SERVED-CODE can be reported for that course section. If the POPULATION-SERVED-CODE intent cannot be determined, report POPULATION-SERVED-CODE 01, regular students.
CLASS-ROLE (E1067) identifies the role served by a teacher for a class.
CLASS-ROLE identifies the role served by a teacher(s) in a class. The teacher(s) reported for each course section are a “Teacher of Record”, “Assistant Teacher”, or a “Support Teacher”.
-A “Teacher of Record” is almost always in the classroom of a particular course section delivering the class curriculum delivery to students, and determining the final outcome for each student in the class.
-An “Assistant Teacher” is almost always in the classroom of a particular course section and assist the “Teacher of Record” in the delivery of the class curriculum to the students. This teacher may work with the students as a whole or in part as directed by the “Teacher of Record”.
-A “Support Teacher” is occasionally in the classroom assisting the “Teacher of Record” with the delivery of specialized instruction related to that course section for all or part of the class as directed by the “Teacher of Record”.
Each course section must be reported with at least one “Teacher of Record”. This rule is enforced by a fatal edit.
If the “Teacher of Record” changes during the duration of the course section, then the “Teacher of Record” will be shown with an ending date and the new “Teacher of Record” will be shown in the same course section with a starting date after the former “Teacher of Record” ended their service for the course section.
ASSIGNMENT-BEGIN-DATE (E1065) identifies the date a teacher was assigned, or reassigned, to a particular course section in the current school year.
If more than one teacher is assigned to a course section during the duration of a course section, then there must be a 305 Teacher Class Assignment record for each teacher that was assigned to the course section. If a particular teacher is assigned to a course section, leaves that course section assignment, and then at a later date is reassigned to that course section (returns to that class at a later date), then there must be a 305 Teacher Class Assignment record for each of these teacher ASSIGNMENT-BEGIN-DATEs.
ASSIGNMENT-END-DATE (E1066) identifies the last date a teacher was assigned, or reassigned to a particular course section in the current school year.
If after being assigned to a particular course section a teacher leaves that course section, then there must be a 305 Teacher Class Assignment record reflecting both the ASSIGNMENT-BEGIN-DATE and the Teacher Class Assignment for that particular teacher’s segment of service to that course section.
If a particular teacher is assigned to a course section, leaves that course section assignment more than once, then there must be a 305 Teacher Class Assignment record for each of these teacher ASSIGNMENT-BEGIN-DATE and ASSIGNMENT-END-DATEs.
The teacher(s) that are assigned to a particular course section on the last date the course section meets must be reported on their 305 Teacher Class Assignment record(s) with an ASSIGNMENT-END-DATE that reflects the last date the class met.
At least one 305 Teacher Class Assignment record must be submitted in submission 3 for each reportable unique class (course section) that was offered during the school year. If a student is being instructed in a particular service on or through a campus by a teacher employed or contracted for by the LEA, then the information for that SERVICE-ID should be reported on a 305 Teacher Class Assignment record. Each LEA must begin tracking the course sections for reporting purposes as of the PEIMS fall snapshot date and for any course sections that were completed prior to the PEIMS fall snapshot date.
For each 305 Teacher Class Assignment record, there must be a matching 300 Course Section record with a matching CAMPUS-ID, SERVICE-ID, CLASS-ID-NUMBER, and COURSE-SEQUENCE-CODE.
For a particular STAFF-ID on a 305 Teacher Class Assignment record, there must be a matching STAFF-ID on some 040 Staff Identification, 043 Staff Demographic, and 050 Staff Employment record.
LEAs are required to report all teachers (Teachers of Record, Assistant Teachers, and Support Teachers) that provide instructional services for a particular class, excluding the Service IDs that are not reportable. For example, if a teacher rotates through each of the third grade classes providing a reading service to the students, then that teacher would have a “class role” of “support teacher” and would be assigned to and reported with each class (course section) that they provide the instructional reading service.
LEAs are required to report the actual ASSIGNMENT-BEGIN-DATEs and the ASSIGNMENT-END-DATEs for all teachers (Teachers of Record, Assistant Teachers, and Support Teachers) associated with a particular class (course section). For example, if a particular section of Algebra I had two different “Teachers of Record” before the class ended, then the actual ASSIGNMENT-BEGIN-DATEs and ASSIGNMENT-END-DATEs for each teacher’s service would be reported on their respective 305 records.
For teaching staff that are assigned to an in-district DAEP program (not a DAEP campus), the 305 Teacher Assignment records should identify the teachers serving as either a “teacher of record”, “assistant teacher”, or “support teacher”. If the teaching staff in charge of the DAEP classrooms are merely serving as a “facilitator” for the home campus “teacher(s) of record” of the students that are assigned to the DAEP, then the DAEP facilitators should not be reported with a 305 Teacher Class Assignment record. In this scenario, the home campus “teacher(s) of record” will be reported with a 305 Teacher Class Assignment record for the students assigned to the DAEP program. This will likely mean that the students assigned to a DAEP program in this situation will remain assigned to their course sections at the campus where they are still enrolled. Determining the “teacher of record” for students assigned to a DAEP program is based on the definition of “teacher of record” (CLASS-ROLE “01”) from PEIMS code table C180.
For homebound teachers serving homebound students on a short-term basis (less than a full grading period/semester), the homebound students served should remain assigned to the course section (teacher of record) they were assigned prior to moving into the homebound setting. For homebound teachers serving homebound students on a long-term basis (full grading periods/semesters/school year), the LEA should determine the “teacher of record” based on the definition of “teacher of record” (CLASS-ROLE “01”) from PEIMS code table C180.
Special Reporting Requirements
If a LEA school offers a “Non-Campus Based Instruction” career and technical education opportunity for its students, and the LEA is required to report a “Teacher of Record” per requirements documented in the Student Attendance Accounting Handbook, then the LEA must enter into either a contractual relationship or develop a “memorandum of understanding” with the entity providing the educational instruction to obtain the minimum staff identification and demographic information required on the 040 Staff Identification, 043 Staff Demographic, and 050 Staff Employment PEIMS records. Failure to obtain and report this required staff information may result in a loss of state funding in the event of an audit. Despite any PEIMS reporting allowances offered for Non-Campus Based Instructional education situations, a LEA must follow the reporting requirements documented in the Student Attendance Accounting Handbook to ensure eligibility for specific special program funding.
Texas School for the Deaf (TSD) and Texas School for the Blind and Visually Impaired (TSBVI), and Texas Juvenile Justice Department (TJJD) (formerly TYC) must report the 305 Teacher Class Assignment record.
If a LEA has contracted out all or part of a campus operation to a third party vendor, the LEA is still required to report the teachers’ (Role ID 087 and 047) individual class assignments through the 305 Teacher Class Assignment record. Even though the teachers are contracted through a third party vendor, the teachers are teaching at a campus in the LEA and must be reported so that the information can be included in the Student Assessment Data Portal as required by law. It would not be appropriate to code a contracted teacher who is teaching at a campus in the LEA with a Non-Campus Based Instruction Code.