032 DISTRICT FINANCE DATA - ACTUAL

Member district #1 acts as fiscal agent for a state/locally funded special education shared services arrangement that includes 1 other school district. Expenditures are allocated according to the example in the Financial Accountability System Resource Guide, section 1.3.3. Member school districts receive revenue from various sources (foundation fund revenue, tax revenue, etc.). These revenues are recorded in the General Fund and are to be used as the district deems appropriate with written established guidelines for operating purposes. The monies paid to the fiscal agent may not be identifiable as being from a specific revenue source. Periodically during the year, member school districts pay monies to the fiscal agent. Member school districts determine the payment amount based on predetermined criteria established in the shared services arrangement agreement. This information is reported in the following way.

Member #1 (fiscal agent & member)

Member #1 (fiscal agent & member)

Input Record
Type Code


District
ID


Fund
Code


Function
Code


Object
Code

Organi-zation Code


Fiscal
Year

Program
Intent
Code


Actual
Amount

E0755

E0212

E0316

E0317

E0318

E0319

E0974

E0320

E0774

C042

 

C145

C146

C159

   

C147

 

Columns
1 - 3

Columns
4 - 9

Columns
10 - 12

Columns
13 - 14

Columns
15 - 18

Columns
19 - 21

Column
22

Columns
23 - 24

Columns
25 – 35

032

777777

438

00

5722

000

Y

00

108500

032

777777

438

31

6119

751

Y

23

106000

032

777777

438

41

6212

751

Y

23

2500

032

777777

199

93

6492

999

Y

23

59250

Member #2

Member #2

Input Record
Type Code


District
ID


Fund
Code


Function
Code


Object
Code

Organi-zation Code


Fiscal
Year

Program
Intent
Code


Actual
Amount

E0755

E0212

E0316

E0317

E0318

E0319

E0974

E0320

E0774

C042

 

C145

C146

C159

   

C147

 

Columns
1 - 3

Columns
4 - 9

Columns
10 - 12

Columns
13 - 14

Columns
15 - 18

Columns
19 - 21

Column
22

Columns
23 - 24

Columns
25 - 35

032

888888

199

93

6492

999

Y

23

49250

* Local revenue entry is not listed since it could be from various sources and isn’t relevant to the example.

Explanation of 032 Actual Record Layout

Member #1

Line 1

DISTRICT-ID is 777777 for Member #1 ISD.

FUND-CODE 438 (for fiscal agents only) designates special revenue shared services arrangement fund Public School Child Care Services.

FUNCTION-CODE 00 indicates no function is reported with revenues/other resources.

OBJECT-CODE 5722 indicates SSAs Local Revenue from Member Districts.

ORGANIZATION-CODE 000 indicates no organization code is reported with revenues/other resources.

FISCAL-YEAR Y designates the last digit of the fiscal year.

PROGRAM-INTENT-CODE 00 indicates no program code is reported with revenues/other resources.

ACTUAL-AMOUNT indicates $108,500 was received for Public School Child Care Services.

Line 2

FUNCTION-CODE 31 indicates guidance, counseling, and evaluation services.

OBJECT-CODE 6119 indicates salaries or wages - teachers and other professional personnel.

ORGANIZATION-CODE 751 indicates fiscal agent SSAs-local option.

PROGRAM-INTENT-CODE 23 indicates services to students with disabilities (special education).

ACTUAL-AMOUNT indicates $106,000 was expended for counselors and diagnosticians.

Line 3

FUNCTION-CODE 41 indicates general administration.

OBJECT-CODE 6212 indicates audit services.

ACTUAL-AMOUNT indicates $2,500 was expended for audit.

Line 4

FUND-CODE 199 designates general fund.

FUNCTION-CODE 93 indicates payments to fiscal agent of shared service arrangements.

OBJECT-CODE 6492 indicates payments to fiscal agent of shared service arrangements.

ORGANIZATION-CODE 999 indicates undistributed organization unit.

Member #2

Line 1

DISTRICT-ID is 888888 for Member #2 ISD.

FUND-CODE 199 designates general fund.

FUNCTION-CODE 93 indicates payments to fiscal agent of shared service arrangements.

OBJECT-CODE 6492 indicates payments to fiscal agent of shared service arrangements.

ORGANIZATION-CODE 999 indicates undistributed organization unit.

Overall Notes

Member’s 032 Actual record provides amounts sent to fiscal agent

Fiscal agent has corresponding 033 DISTRICT FINANCE DATA - SHARED SERVICES ARRANGEMENT ACTUAL record for total expenditures related to object code 5722 amounts received from member districts (coded as object code 6492 on member district books)

 



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