Input Record Type Code	District ID	Staff ID	Campus ID	Role ID	Service ID	Class ID Number
E0755	E0212	E0505	E0266	E0721	E0724	E1056
C042				C021	C022
Columns 1 - 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 - 30	Columns 31 - 38	Columns 39 - 52
090
090

090

Population Served Code	Filler	Number Students in Class	ESC SSA Staff Indicator Code	Class Type Code	Filler	Monthly Minutes	Filler
E0747		E0170	E1015	E1055		E1057
C030			C169	C179
Columns 53 - 54	Columns 55 - 59	Columns 60 - 62	Column 63	Columns 64 - 65	Columns 66 - 71	Column 72 - 76	Columns 77 - 80

Purpose

Information from the 090 record is used to calculate partial FTE and base pay for each reported staff responsibility. Numerous reports are created summarizing that information by district, campus, role, and/or service id.

The AEIS Teacher FTE by Program is calculated using teacher responsibility information from the 090 record. The value reported for the Population Served Code for a particular service is the basis for deriving this information by program.

General

• Responsibility records are reported for professional and paraprofessional staff only. Multiple records are required for persons who perform duties on more than one campus, assume more than one role, and/or perform more than one type of service. By definition, if no 090 record is reported, the assumption is made that the person is an auxiliary staff member. See Example #11 and #12.
  
  If a 090 record is reported for a person, then all field and context edits for that role must be considered.
  
  The 090 Staff Responsibilities data is reported for the four weeks in October that include the “Last Friday in October”.
• Required elements for each role are specified in the edits 0900B and 0900C in Section 5.
• In addition to the mandatory elements for 090 records, for those records where the ROLE-ID is found in the list in edit 0900B in Section 5, the elements listed below must not be blank. A value from the appropriate code table or a value following the data specifications must be entered.
• MONTHLY-MINUTES
• CLASS-ID-NUMBER
• CLASS-TYPE-CODE
• For all ROLE-IDs not listed in edit 0900B, only the elements shown below should be reported.
• RECORD-TYPE-CODE
• DISTRICT-ID
• STAFF-ID
• CAMPUS-ID
• ROLE-ID
• POPULATION-SERVED-CODE
• SERVICE-ID
• Physical education, fine arts, and special education classes on elementary campuses may be reported using only one record or may be reported section by section, if desired. See Examples #2 and #5.

District/Campus

• If no campus can be assigned for staff such as homebound, hospital class, and off-home campus teachers, assign a campus number of 999.
• Special Instructions for Shared Services Arrangement Reporting
  The shared services arrangement fiscal agent should report the responsibility data for those administrative or itinerant employees who are paid by the fiscal agent. When services are provided on a campus of a member district, the CAMPUS-ID reported will be that of the member district campus. Thus, the DISTRICT-ID will not always match the first six digits of the CAMPUS-ID. Each member district will report the staff responsibility data for any employees that it pays who perform shared services arrangement related services. If a staff member should be an employee both of the shared services arrangement fiscal agent and of a shared services arrangement member, each organization would then report all the staff data that pertains to that individual's employment with it. TEA would receive only duplicate identification and demographic data in such a case. See Example #7.

Role

If a person's actual role is not found among the list of values for ROLE-ID in Code Table C021, choose the closest approximation to the actual role that is available in the table.

• ROLE-ID 033 - Instructional Educational Aides

Instructional Educational Aides are reported as role 033. 090 records are not reported for Non-Instructional Aides such as library clerks, office clerks, attendance clerks, health clerks, etc. In some instances, an instructional educational aide may serve in a library. A 090 record is reported for aides who work in a library and spend most of their time helping students. Library clerks, who shelve books, check books in and out, and handle paperwork for the librarian are not reported on a 090 record and are, therefore, considered auxiliary staff. See Example #12.

• ROLE-ID 047 - Substitute Teacher See Example #17.

The typical type of substitute teacher where a person is hired on a daily basis to substitute teach but is not on the regular district payroll is not reported through PEIMS.

Chart A: Coding for Substitute and absent Regular Staff

Chart A: Coding for Substitute and absent Regular Staff

Type of Staff	See Example	Example	Report on the 090 record
			Role	Service	Students
Substitute	17A	Typical type of substitute: hired on a daily basis to substitute teach but is not on the regular district payroll.	Is not reported through PEIMS.	Is not reported through PEIMS.
	17B	“Floating Substitute” Professional district employee who is hired on a long-term basis to substitute as needed in whatever classroom falls vacant on a given day due to a teacher calling in sick or taking a personal leave day.	047	SR000007	0
	17C	Substitute for classroom staff not returning to classroom. Teaching position has become vacant through death, resignation or termination.	047	Appropriate service id for the class	Number of students
Classroom staff out on the “as-of-date”	17D	Classroom staff still on the district payroll who are out on a sabbatical, a suspension, or for an extended illness and whose classroom duties have been permanently reassigned.	Appropriate role	SR000007	0
Classroom staff that will be returning to the classroom	17E	Classroom staff on sick leave, pregnancy or family medical emergency leave whose duties are temporarily assigned to a substitute. The substitute is not reported.	Appropriate role	Appropriate service for class	Number of students

Service ID

The values for SERVICE-ID listed in Code Table C022 include both courses and non-teaching responsibilities. Responsibilities such as lunch monitoring duty or playground supervision are not included and, therefore, are not reported. See Example #2.

Allowable Uses of Career and Technical Education SERVICE-IDs on Code Table C022,

By Asterisk Indicator

By Asterisk Indicator

Number of Asterisks Associated with SERVICE-IDs on Code Table C022	090 Teacher Record	170 Student Record	410 or 510 Attendance Record (for weighted funding)	415 Course Completion Record
* (Grade 9-12 CTE courses with no WBL component)	X	X	X (If ADA eligibility requirements are met)	X
** (Grade 6-8 or 7-8 CTE courses)	X	X	X (If student is participating in a CTE for the Disable course)	X

• SERVICE-ID SR000007, Unassigned professional instructional duty, is used only in two situations. See Chart A: Coding for Substitute and absent Regular Staff above

Chart C: Locally Developed and Modified Courses

Chart C: Locally Developed and Modified Courses

	Local Credit Course?	Credit toward graduation?	Service ID	8 digit Service ID
Non-special education courses. All students (both special education and non-special education) may participate.	Yes	No	Service IDs are included in C022 for each subject area and grade level.	Each Service ID begins with an “8”.
Special education courses designed through an IEP as an appropriate alternative to a course that meets state graduation requirements	Yes	Yes	Service ID “9XXXXXXX” is included in the C022 table. “XXXXXXX” may have any combination of letters and numbers.	Each Service ID must begin with a “9”.
A standard course with a service id in C022 that has been modified for a student receiving special education as a result of an admission, review, and dismissal (ARD) committee’s decision	No	Depends on requirements in IEP. See Academic Achievement Record (AAR) for coding.	Standard Service ID

Chart D: P.E. and P.E. Equivalent Courses - See Example #5.

Chart D: P.E. and P.E. Equivalent Courses - See Example #5.

Duties	Students Receiving PE or PE Equivalent Credit?	Role	Service ID
Teaching duties	Yes, PE Credit (If appropriate knowledge and skills are taught)	087	Appropriate Service-ID
Teaching duties	Yes, PE Equivalent Credit	087	PES00000 - PES00014 PES00052 - PES00055

• Districts have the flexibility of offering technology applications (computer literacy) in a variety of settings at the middle school level, including a specific class or integrated into other subject areas. The additional numbers in the Technology Applications area for middle school are there to record how this curriculum is addressed.
• For elementary classes, districts have the option of using either the generic elementary Service IDs (02010000 - Grade 1, 02020000 - Grade 2, 02030000 - Grade 3, 02040000 - Grade 4, 02050000 - Grade 5, 02060000 - Grade 6) for the core curriculum or the subject specific Service IDs in the student and teacher scheduling system(s). However, the district should make the decision to report these elementary Service IDs based upon what the students will be reported with on the 415 Course Completion record in the summer submission. A school will not be able to report teachers using one method and students with the other as the data will not pass the fatal edits in the summer submission for the Classroom Link data reporting.
• 02000000, Elementary, Grades 1-6, should be used only when a teacher is serving multi-grade or ungraded student populations, typically in a pullout program. It is not used for those situations where a district assigns a teacher two contiguous grades of students because neither grade has enough students to allow for a single classroom. Such teachers would have two 090 records with different Service IDs and different CLASS-ID-NUMBERs.

Population Served Code

• POPULATION-SERVED-CODE does not necessarily identify the program eligibility of the students who receive the service. A scheduled classroom service will have a single POPULATION-SERVED-CODE value (e.g. "01" for regular students) despite the fact that members of other student populations happen to be served in the class. The same holds true for non-classroom services. It is only when the service has been tailored for a special population that POPULATION-SERVED-CODE should be given values that apply to special student populations.
• The correct value of POPULATION-SERVED-CODE is determined by the population for which the service was designed, not by the student population that receives a service. If two or more populations are being served, only one record should be reported, using the population for which the service was designed.

Class Type Code

CLASS-TYPE-CODE is used to differentiate classes providing instruction in a regular setting classroom from non-regular classrooms. CLASS-TYPE-CODE is based on the INTRUCTIONAL-SETTING-CODE previously reported on the 090 record. Refer to the chart below for a cross walk between the two codes. Class size is computed on regular classes.

Chart E: Crosswalk from Previous INSTRUCTIONAL-SETTING-CODE to CLASS-TYPE-CODE

Chart E: Crosswalk from Previous INSTRUCTIONAL-SETTING-CODE to CLASS-TYPE-CODE

CLASS-TYPE-CODE	Previous INSTRUCTIONAL-SETTING-CODE
01 Regular	80 - Used for all settings not mentioned below including regular classroom, laboratory or shop settings
02 Non-regular	All other settings 13 - In-School Suspension 15 - School-Community Guidance Center 16 - Disciplinary Alternative Education School Program 19 - Televised Instruction 75 - Non-disciplinary Alternative Education 01, 02 ,03, 08, 30, 31, 32, 34, 40-45, 50, 60, 70, 71, 91-98 -Special Education 81-89 -Residential Care and Treatment Facility

Class ID Number/Monthly Minutes

The 090 Staff Responsibilities record includes the duties that are a part of the employee’s regular schedule for the four weeks in October which includes the “last Friday in October”.

• Each class in a staff’s schedule during the month is reported with a unique number for that class on a campus. The value of CLASS-ID Number may be determined by the district as long as it remains unique for that person on that campus. A CLASS-ID-Number value may be repeated at the same campus in order to show multiple teachers assigned to the same Course Section.

If more than one service is being performed at the same time in a class by a staff member multiple 090 records should be reported with unique CLASS-ID-NUMBERs for each service to represent each course section that is being taught. See Example #10.

Note: The CLASS-ID-NUMBER reported on

Monthly Minutes

• The total MONTHLY-MINUTES are reported for each class. The four weeks preceding the as-of reporting date need to be considered to calculate the monthly minutes. For example, a class that is taught for one hour every day would report 1,200 monthly minutes (60 minutes x 5 days x 4 weeks) on the 090 record for that class. A class taught one hour three times each week would report 720 monthly minutes (60 minutes x 3 days x 4 weeks. A class taught for different amounts of time each week would be reported with a cumulative monthly minute total. See Example #3.

If a district employs nine-week semesters (sometimes referred to as accelerated block schedules), report the data on the current semester only. See Example #18.

• Because of legislative requirements for class size reporting, districts are to report staff responsibility data at the lowest level possible. When the SERVICE-IDs for elementary courses are used for reporting the 090 record on an elementary, junior high, middle school, or combined elementary/secondary campus, each section must be reported as a separate record. See Example #1.
• Detailed schedules are not reported on the 090 record for Instructional Educational Aides (033) and certified interpreters (036)). Instead, a 090 record is submitted showing the total monthly minutes the staff person serves in that role. Generic aide and interpreter SERVICE-IDs are available for the record. NUMBER-STUDENTS-IN-CLASS should be reported as 0 for these roles. The number of students in the class should be reported on the teacher-of-record 090 record. See Examples #12 and #14.

	ROLE	SERVICE-ID
Instructional Educational Aide	033	SA000003
Certified Interpreter	036	SA000004

• Staff responsibilities that occur before or after the normal school day for events where students do not receive credit are not reported (this includes but is not limited to sports practice, band practice, UIL clubs and practices). Staff responsibilities for courses taken for credit (including but not limited to zero-hour courses) and Adult Basic Ed classes are considered part of the normal school day for 090 reporting purposes. OEYP services are not reported. See Example #13.
• The High School Equivalency Program (HSEP) is authorized under Section 29.087 of the Texas Education Code (TEC) and Chapter 89, Subchapter DD of the Texas Administrative Code. This program has no relationship to TEC Chapter 37, Subchapter A, Alternative Settings for Behavior Management. Only those school districts that have applied and been approved by the agency may operate High School Equivalency Programs (HSEP). The HSEP leads to a Certificate of High School Equivalency. Eligible participants must be 16 or older at the beginning of the semester or school year. The grade level is wherever the students are in their educational progress. The POPULATION-SERVED-CODE is usually 01-Regular, unless the district is using compensatory funds for this program. The SERVICE-ID for HSEP is SR000008.

Number Students in Class

• If more than one classroom staff member is serving a group of students during the same class period, the person who is the “teacher of record” is reported with all the students for NUMBER-STUDENTS-IN-CLASS. The other staff members are reported with NUMBER-STUDENTS-IN-CLASS as 0. See Example #15.
• If there is any variation in the number of students resulting from overlapping responsibilities, report NUMBER-STUDENTS-IN-CLASS as the number of students as of the beginning of the class. In no case should the class be subdivided to report more detail than SERVICE-ID permits.
• Instructional Educational Aides and Certified Interpreters should report NUMBER-STUDENTS-IN-CLASS as 0. See Examples #12 and #14.

ESC SSA Staff Indicator Code

• ESC-SSA-STAFF-INDICATOR-CODE is completed by education service centers only. This field is not valid for school districts.