101 STUDENT DATA - DEMOGRAPHIC

Input Record
Type Code

District
ID

Student
ID

Sex
Code

Unschooled Asylee/ Refugee Code

Date
of
Birth

Career and Technical Ed Ind Cd

Campus
ID of
Residence

E0755

E0212

E0001

E0004

E1076

E0006

E0031

E0903

C042

   

C013

C183

 

C142

 

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1 - 3

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4 - 9

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10 - 18

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19

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20

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21 – 28

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29

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30 - 38

101

             

101

             

101

Last Date of Enrollment

American Indian-Alaska Native Code

Asian Code

Black African American Code

Native
Hawaiian Pacific Islander Code

White Code

Demographic Revision Confirmation Code

Student Attribution Code

E1044

E1059

E1060

E1061

E1062

E1063

E0924

E1000

 

C088

C088

C088

C088

C088

C088

C161

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39 - 46

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47

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48

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49

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50

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51

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52

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Columns53 - 54

As Of Status Code

Grade
Level
Code

Migrant
Indicator
Code

Campus ID
of
Enrollment

Campus ID of
Account-ability

Bilingual/ESL Summer School Indicator Code

Hispanic Latino Code

Economic
Disadvantage Code

E1002

E0017

E0984

E0782

E1027

E1028

E1064

E0785

C163

C050

C088

   

C088

C088

C054

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55

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58

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Description

The 101 Student - Demographic record represents the student demographics for which instruction and/or services are provided in a LEA. These data elements are used for a variety of purposes, including but not limited to, the accountability ratings system and the Academic Excellence Indicator System.

Business Rules

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 101 Student Demographic records must match the value for DISTRICT-ID on the LEA 010 District record.

STUDENT-ID (E0001) is the student's Social Security number or a state-approved alternate identification number.

When available, the student's Social Security number should be reported. If this number is not available, follow the instructions under the 100 Student Identification record for the assignment of an alternate identification number.

The first character of STUDENT-ID must be "S" or "0"-"8".

SEX-CODE (E0004) identifies the gender of the person.

UNSCHOOLED-ASYLEE/REFUGEE-CODE (E1076) indicates whether a student's initial enrollment in a school in the United States in grades 7 through 12 was as an unschooled asylee or refugee per TEC Section 39.027(a-1).

"Unschooled asylee or refugee" means a student who:

The Student Assessment Division’s definition applies for purposes of the statewide assessment program. The PEIMS definition is used to identify exclusions in the calculation of dropout and completion rates.

UNSCHOOLED ASYLEE/REFUGEE CODE is mandatory for students in grades 7-12 and is collected on the 101 Student - Demographic record in submissions 1 and 3.

Asylee/refugee status for PEIMS applies only to students whose initial enrollment was in a school in the United States in grades 7 through 12 as an unschooled asylee or refugee. It does not apply to students whose initial enrollment in a school in the United States was in a grade lower than grade 7 as an unschooled asylee or refugee.

Documentation substantiating the use of UNSCHOOLED ASYLEE/REFUGEE CODE “1 = REFUGEE” includes the following:

Families needing written documentation that a student meets refugee status for PEIMS reporting purposes can contact the U.S. Office of Refugee Resettlement for assistance (www.acf.hhs.gov/programs/orr/). Assistance is also available from the Office of Immigration and Refugee Affairs at the Texas Health and Human Services Commission (512) 206-5033.

Documentation substantiating the use of UNSCHOOLED ASYLEE/REFUGEE CODE “2 = ASYLEE” includes the following:

Only students who have been granted asylum qualify for UNSCHOOLED ASYLEE/REFUGEE CODE “2 = ASYLEE.” This code cannot be used for a student whose Form I-94 Arrival/Departure card indicates asylum status pending. Asylum must have been granted to use this code.

Families needing written documentation that a student meets asylee status can contact U.S. Citizenship and Immigration Services (www.uscis.gov/portal/site/uscis). Assistance is also available from the Office of Immigration and Refugee Affairs at the Texas Health and Human Services Commission (512) 206-5033.

Documentation substantiating the coding of a student as an asylee or refugee must be obtained by the resubmission deadline for the relevant PEIMS submission (i.e., PEIMS submission 1 or PEIMS submission 3).

DATE-OF-BIRTH (E0006) indicates the month, day, and year of the person's birth.

CAREER-AND-TECHNICAL-ED-IND-CD (E0031) indicates whether the student is enrolled in a state-approved career and technical education course as an elective, as a participant in the district's career and technical coherent sequence of courses, or as a participant in the district's tech prep program.

A CTE Tech-Prep program:

Additional information regarding Career and Technical Education Tech Prep programs is located at http://www.techpreptexas.org.

For Submission 1, the CAREER-AND-TECHNICAL-ED-IND-CD is reported as a “1”, “2”, or “3” only for those students enrolled on the snapshot date (AS-OF-STATUS-CODEs “B”, “D”, or “F”). If a student was only enrolled during the School-Start Window (AS-OF-STATUS-CODE “C”) and was a participant in the Career and Technical Education program, then the student’s applicable CAREER-AND-TECHNICAL-ED-IND-CD must be “0”. Also, if a student was enrolled in the prior year and not enrolled at all in the current year (AS-OF-STATUS-CODE “A”), then the CAREER-AND-TECHNICAL-ED-IND-CD must be “0”.

For Submission 3, the CAREER-AND-TECHNICAL-ED-IND-CD is reported based on the end of year status for the student. The student’s last CAREER-AND-TECHNICAL-ED-IND-CD would be reported for submission 3. For example, if the student was a CAREER-AND-TECHNICAL-ED-IND-CD of “1” in the fall but changed to a CAREER-AND-TECHNICAL-ED-IND-CD of “2” for the spring, then the CAREER-AND-TECHNICAL-ED-IND-CD would be reported as a “2” for Submission 3. Students, who are coded as CAREER-AND-TECHNICAL-ED-IND-CD “1”, must have completed a CTE course during the course of the school year. Students who are reported with a CAREER-AND-TECHNICAL-ED-IND-CD of a “2” or “3”, must have either been enrolled in a CTE course during the school year, or have already completed at least one CTE course which is part of their CTE coherent course sequence. See Special Reporting Instructions for more detailed information.

CAMPUS-ID-OF-RESIDENCE (E0903) indicates the unique campus identification number corresponding to the campus attendance area in which the student currently resides. The first six characters of CAMPUS-ID-OF-RESIDENCE must not match DISTRICT-ID. CAMPUS-ID-OF-RESIDENCE must not be blank.

This data element is reported only for those students who have been coded 01-03, 06-07, 13, 15, 17, 19, 21, or 23 for the STUDENT-ATTRIBUTION-CODE. This includes legally transferred students, Public Education Grant (PEG) students, students enrolled in open enrollment charter schools, students served in a Juvenile Justice Alternative Education Program (JJAEP), students who live outside the boundaries of the state of Texas, and students that do not regularly reside in the district but are court ordered to a Texas Juvenile Justice Commission (TJPC) facility, a Texas Youth Commission (TYC) facility, or a residential treatment center facility.

The county-district-campus number of the campus in which the student resides is to be reported for each student who resides outside the district, regardless of where his or her parent or guardian resides. A student whose current address is outside the boundary of the state of Texas must be reported with a STUDENT-ATTRIBUTION-CODE of 07 and a CAMPUS-ID-OF-RESIDENCE of 255000000.

A district receiving students from another district that does not offer all grade levels (for example, high school students from a district that only offers K-8) should show those students as transfer students, with their CAMPUS-ID-OF-RESIDENCE reflecting the last campus they attended at the previous district. In this case, transfers are performed de facto by the two districts' boards, and an Application for Transfer does not have to be completed or approved.

All criteria for approving or disapproving transfers are set by the receiving district, unless a district's transfers in total would affect the ethnic makeup of either district by more than 1%, which would trigger the Federal Desegregation Court Order for Texas. Students who move from one campus to another (or from one attendance zone to another) within a district are not transfer students.

LAST-DATE-OF-ENROLLMENT (E1044) indicates a student's final date of enrollment in a school year.

LAST-DATE-OF-ENROLLMENT is mandatory for students in grades 7-12 and is collected only in submission 3.

LAST-DATE-OF-ENROLLMENT is the student's final day of enrollment in the regular school year.

Each student has only one LAST-DATE-OF-ENROLLMENT regardless of the number of times he or she was enrolled during the school year. If a student was enrolled in the district, left, and then enrolled again, LAST-DATE-OF-ENROLLMENT is the student’s final date of enrollment.

AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) indicates a person having origins in any of the original peoples of North and South America (including Central America).

ASIAN-CODE (E1060) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

BLACK-AFRICAN-AMERICAN-CODE (E1061) indicates a person having origins in any of the black racial groups of Africa.

NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

WHITE-CODE (E1063) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

DEMOGRAPHIC-REVISION-CONFIRMATION-CODE (E0924) indicates that a change has been made in one of the twelve basic identification or demographic data elements since the last PEIMS data submission on this person. These twelve data elements are:

A DEMOGRAPHIC-REVISION-CONFIRMATION-CODE of “1” indicates that a change is being reported in one or more of the twelve basic demographic data elements since the last PEIMS data submission.

If a value of "1" is present in this field, then all demographic data currently existing in the TEA Person Identification Database (PID) will be replaced with any new data being reported in that PEIMS submission. Therefore districts must be very careful to guard the accuracy of demographic data being submitted.

If data being submitted does not match current demographic data on the PID and a "1" has not been placed in the demographic revision field, then the district will receive an error for that student on the PID Discrepancy Report. This report is a part of the diagnostic process that follows the submission of the data to TEA.

Use a "1" in this field only if the student was previously reported in a PEIMS submission and you wish to update the PID.

New students should not be reported with a DEMOGRAPHIC-REVISION-CONFIRMATION-CODE. In order to change demographic data in the TEA PID, a "1" must be present in this field.

REMINDER: A district can only change one of the three major demographics (FIRST-NAME, LAST-NAME, and DATE-OF-BIRTH) at a time by using the demographic revision code. If more than one of these values needs to be changed, then TEA will have to make the corrections to the PID for you.

STUDENT-ATTRIBUTION-CODE (E1000) indicates whether the student:

All open-enrollment charter schools must report a STUDENT-ATTRIBUTION-CODE other than “00” for each student that is enrolled. This rule applies to each PEIMS submission that reports students. Open-enrollment charter schools may use any applicable STUDENT-ATTRIBUTION-CODE “01” – “24” depending on the individual enrollment circumstances of each student.

STUDENT-ATTRIBUTION-CODE for school districts, excluding open-enrollment charter schools, may be any code “00” – “24” depending on the individual enrollment circumstances of each student.

STUDENT-ATTRIBUTION-CODEs “13” – “24” are only to be reported by LEAs that serve students in Texas Juvenile Probation Commission facilities (county juvenile detention centers), Texas Juvenile Justice Department (Formerly Texas Youth Commission) schools, and Residential Treatment facilities.

Summary of C161 STUDENT-ATTRIBUTION-CODEs 13-24.

Summary of C161 STUDENT-ATTRIBUTION-CODEs 13-24.

Code

Facility

Court-ordered?

Regularly assigned to district? *

Yes

No

Yes

No

13

TJPC

X

   

X

14

TJPC

X

 

X

 

15

TJPC

 

X

 

X

16

TJPC

 

X

X

 
           

17

TJJD (formerly TYC)

X

   

X

18

TJJD (formerly TYC)

X

 

X

 

19

TJJD (formerly TYC)

 

X

 

X

20

TJJD (formerly TYC)

 

X

X

 
           

21

Residential treatment facility

X

   

X

22

Residential treatment facility

X

 

X

 

23

Residential treatment facility

 

X

 

X

24

Residential treatment facility

 

X

X

 

*“Regularly assigned to district” means that the student was a resident of the LEA immediately prior to being placed in one of these special facilities.”

AS-OF-STATUS-CODE (E1002) indicates the student's current status in the district on the Submission 1 and 3 as-of dates.

AS-OF-STATUS-CODE is required in Submissions 1 and 3. For submission 4, the AS-OF-STATUS-CODE is Blank.

AS-OF-STATUS-CODEs A through G are used in Submission 1 and only in Submission 1 and indicate student enrollment status within the school-start window and on the PEIMS fall as-of-date in the current year.

AS-OF-STATUS-CODE X is used in both Submissions 1 and 3 for students in grades EE-06.

AS-OF-STATUS-CODEs H and I are used in Submission 3 and only in Submission 3 and indicate student enrollment status in the district on the final day of the school year.

Submission 1 AS-OF-STATUS-CODEs:

If a student’s grade level is 7-12, and:

Examples of submission 1 AS-OF-STATUS-CODE use:

Examples of submission 1 AS-OF-STATUS-CODE use:

Example

Prior year grade level

Current year grade level

Allowable AS-OF-STATUS-CODEs

1

05

06

X

2

06

06

X

3

06

07

X

4

07

07

A-G

5

07

08

A-G

For grades 07-12, for Submission 3, AS-OF-STATUS-CODE indicates student enrollment status on the final day of the school year and only AS-OF-STATUS-CODEs H and I are used.

Districts are required to report all students enrolled in the school-start window, regardless of enrollment status on the current year fall as-of date. That is, districts are required to report AS-OF-STATUS-CODE = 'C' students who were not prior year students. These are students who were enrolled in the school-start window and were not enrolled on the current year fall as-of date.

AS-OF-STATUS-CODE MATRIX WITH CORRESPONDING EDITS

AS-OF-STATUS-CODE MATRIX WITH CORRESPONDING EDITS

AS-OF-STATUS-CODE

Prior Year Grade

Required Records

Disallowed Records

Edits

X

EE-06

100
101
110

203

10154. If GRADE-LEVEL-CODE is “EE”-“06”, then AS-OF-STATUS-CODE must be “X”.

Note: Students who were in grades EE-6 in the prior year are also reported with AS-OF-STATUS-CODE “X”.

A

07-12

100
101

203

110

10145. If AS-OF-STATUS-CODE is “A”,”C”,”E”, or “G”, then there must not be a 110 Student - Enrollment record with a matching STUDENT-ID.

10194. If AS-OF-STATUS-CODE is “A”, then there must be a 203 Student - School Leaver record with a matching STUDENT-ID.

E

07-12

100
101

203*

110

10145. If AS-OF-STATUS-CODE is “A”,”C”,”E”, or “G”, then there must not be a 110 Student - Enrollment record with a matching STUDENT-ID.

10146. If AS-OF-STATUS-CODE is “D” or “E", then there must be a 203 Student - School Leaver record with a matching STUDENT-ID.

B, F

07-12

100
101
110

203
(unless LEAVER-REASON-CODE=01)

10147. If AS-OF-STATUS-CODE is “B”, “D”, “F” or “X”, then there must be a 110 Student - Enrollment record with a matching STUDENT-ID.

10148. If AS-OF-STATUS-CODE is “B” or “C”, then there must not be a 203 Student - School Leaver record with a matching STUDENT-ID, unless LEAVER-REASON-CODE is 01.

C, G

07-12

100
101

110

203

10145. If AS-OF-STATUS-CODE is "A", "C", "E" or "G", then there must not be a 110 Student - Enrollment record with a matching STUDENT-ID.

10150. If AS-OF-STATUS-CODE is "C" and a 203 Student - School Leaver record with a matching STUDENT-ID is present, then LEAVER-REASON-CODE must be "01".

D

07-12

100
101
110
203*

 

10146. If AS-OF-STATUS-CODE is "D", or "E", then there must be a 203 Student - School Leaver record with a matching STUDENT-ID.

10147. If AS-OF-STATUS-CODE is "B", "D", "F", or "X", then there must be a 110 Student - Enrollment record with a matching STUDENT-ID.

* If the student is a mover, GED recipient by August 31st, or accounted for by other state reconciliation processes, a 203 record is not required.

The final day of the school year is determined by instructional track and local school calendar. A student may be absent on the last day, but have an AS-OF-STATUS-CODE of H. Any student with an AS-OF-STATUS-CODE of H in Submission 3 will have a 400 Student - Basic Attendance record in the 6th reporting period except when ADA-ELIGIBILITY-CODE is 0.

GRADE-LEVEL-CODE (E0017) indicates the current grade level of the student.

Grade level of a school leaver refers to the last grade of enrollment. Students who complete a grade, but do not return to school within the school-start window the following year, will be reported with the grade level during the last year of enrollment. Grade level is reported on the 101 Student - Demographic record.

MIGRANT-INDICATOR-CODE (E0984) indicates whether the student (ages 3-21) is, or the student's parent, spouse, or guardian is a migratory agricultural worker, including a migratory dairy worker, or a migratory fisher, and who, in the preceding 36 months, in order to obtain, or accompany such parent, spouse, or guardian in order to obtain, temporary or seasonal employment in agricultural or fishing work:

The student does not have to actually receive migrant-funded services in order to be coded as a participant in the program (code 1). The student simply has to be eligible under the federal legal definition of an eligible migrant child.

The MIGRANT-INDICATOR-CODE identifies every migrant student enrolled in any LEA in any LEA in the state. A migrant student should be reported with MIGRANT-INDCATOR CODE of 1 whether the district receives migrant funds or not.

Migrant students who have a MIGRANT-INDICATOR-CODE of 1 must have a current Certificate of Eligibility (COE) on file at the district or regional education service center completed and signed by an individual trained by the Texas Migrant Education Program (MEP). The district should ensure that all school-aged children coded on PEIMS and all children listed on the COE should match. Questions regarding eligibility, program qualification, etc. should be directed to the migrant funded staff at the regional education service center.

Migrant students ages 3-21 who are enrolled in school in campus-based programs, but who have not yet received a high school diploma are coded 1. A migrant student ages three and four, who are enrolled in home-based early childhood programs, should be coded as “enrolled, but not in membership.” Note that migrant students ages 5-21 who are not enrolled in school (what the Migrant Education Program calls residency-only students) are not reported in PEIMS.

CAMPUS-ID-OF-ENROLLMENT (E0782) indicates the unique campus identification number of the campus in which the student is enrolled.

The last three characters of CAMPUS-ID-OF-ENROLLMENT must be in the range of 001-698. ORGANIZATION-CODE 699 is designated for summer school, and is never used in reporting student data.

CAMPUS-ID-OF-ENROLLMENT is required and allowed only in Submission 1 for students with AS-OF-STATUS-CODEs of C, E, or G.

CAMPUS-ID-OF-ACCOUNTABILITY (E1027) indicates the campus number to which a student’s attendance and/or leaver accountability data are attributed for campus accountability purposes.

This field is used for students who were enrolled only at a DAEP and/or a JJAEP. CAMPUS-ID-OF-ACCOUNTABILITY cannot be a DAEP and/or a JJAEP.

CAMPUS-ID-OF-ACCOUNTABILITY will be reported in Submissions 1 and 3.

When reported in Submission 1, this field is used to determine assessment data attribution for campus accountability for a student enrolled at a DAEP or JJAEP campus on the fall snapshot.

When reported in Submission 3, this field is used to determine attendance and/or leaver data attribution for campus accountability.

Please note that any time a district is required to report a CAMPUS-ID-OF-ACCOUNTABILITY, it must be a campus within the reporting district. If a district allows a student from another district to enroll, the reporting district accepts the accountability responsibility for the student, and it cannot be attributed back to the student’s home district through the CAMPUS-ID-OF-ACCOUNTABILITY field.

SUBMISSION 1 CAMPUS-ID-OF-ACCOUNTABILITY DETERMINATION

(Applicable to Assessment Data ONLY)

When a student is enrolled at a DAEP or JJAEP on the fall snapshot, CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. If a student is enrolled on the fall snapshot at a campus that is not a DAEP or JJAEP, then no CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. The following table shows how TEA performs accountability attribution for assessment data for a student enrolled at a DAEP or JJAEP campus on the fall snapshot. The Xs indicate enrollment at the campus.

When a student is enrolled at a DAEP or JJAEP on the fall snapshot, CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. If a student is enrolled on the fall snapshot at a campus that is not a DAEP or JJAEP, then no CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. The following table shows how TEA performs accountability attribution for assessment data for a student enrolled at a DAEP or JJAEP campus on the fall snapshot. The Xs indicate enrollment at the campus.

Fall Snapshot CAMPUS-OF-ENROLLMENT on the 110 Student - Enrollment record

Campus of accountability

Campus of accountability determined by:

Campus that is not a DAEP or JJAEP

DAEP

JJAEP

X

   

Instructional
campuses other than DAEPs or JJAEPs

enrollment*

 

X

 

E1027**

   

X

E1027**

* CAMPUS-ID-OF-ACCOUNTABILITY must be blank.
** CAMPUS-ID-OF-ACCOUNTABILITY must not be blank.

SUBMISSION 3 CAMPUS-ID-OF-ACCOUNTABILITY DETERMINATION

(Applicable to Attendance and Leaver Data ONLY)

CAMPUS-ID-OF-ACCOUNTABILITY is determined using attendance data. In most cases, the CAMPUS-ID-OF-ACCOUNTABILITY is assigned by determining the campus with the highest REPORTING-PERIOD-INDICATOR-CODE. In the case of a student with attendance at any campus that is not a DAEP or a JJAEP, no CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. In the case of a student with attendance only at a DAEP and/or a JJAEP, a CAMPUS-ID-OF-ACCOUNTABILITY must be reported. The following table shows how TEA performs accountability attribution using student attendance data during a given school year and for leavers from the same school year, as reported in the fall, for students who attend only DAEP and/or JJAEP campuses. The Xs represent enrollment at these campuses.

CAMPUS-ID-OF-ACCOUNTABILITY is determined using attendance data. In most cases, the CAMPUS-ID-OF-ACCOUNTABILITY is assigned by determining the campus with the highest REPORTING-PERIOD-INDICATOR-CODE. In the case of a student with attendance at any campus that is not a DAEP or a JJAEP, no CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. In the case of a student with attendance only at a DAEP and/or a JJAEP, a CAMPUS-ID-OF-ACCOUNTABILITY must be reported. The following table shows how TEA performs accountability attribution using student attendance data during a given school year and for leavers from the same school year, as reported in the fall, for students who attend only DAEP and/or JJAEP campuses. The Xs represent enrollment at these campuses.

Campus that is not a DAEP or JJAEP


DAEP campus


JJAEP campus

Campus of accountability

Campus of accountability determined by:

X

   

Instructional
campuses other than DAEPs or JJAEPs

attendance*

X

X

 

attendance*

X

 

X

attendance*

X

X

X

attendance*

 

X

X

E1027**

 

X

 

E1027**

   

X

E1027**

* CAMPUS-ID-OF-ACCOUNTABILITY must be blank.
** CAMPUS-ID-OF-ACCOUNTABILITY must not be blank.

BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE (E1028) indicates whether the student participated in the Bilingual/ESL Summer School program as described in TEC 29.060 and 19 TAC 89.1250.

BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is reported in Submission 4 only.

Districts will report Bilingual/ESL Summer School data in Submission 4 only if the district served students through the Bilingual/ESL Summer School Program in accordance with TEC 29.060 and 19 TAC 89.1250.

To be eligible for enrollment in the Bilingual/ESL Summer Program, a student must be limited English proficient (LEP) and must be eligible for admission to kindergarten or first grade at the beginning of the next school year. LEP shall be determined by screening students using oral proficiency instruments approved by the Commissioner of Education.

Every LEP student who is eligible for admission to kindergarten or first grade at the beginning of the next school year and who participates in the Bilingual/ESL Summer School Program for at least one day should have a BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE of "1". GRADE-LEVEL-CODE should indicate the student's grade level during the regular school year or the grade level in which the student would have been if the student did not attend school during the regular school year.

TEA will determine the number of Bilingual/ESL Summer School Program teaching units by dividing the total number of students reported with BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODEs of "1" by 18 and rounding to the next highest whole number. A district's Bilingual/ESL Summer School Program allotment will be based on the number of teaching units.

In order for a district to receive Bilingual/ESL Summer School Program funding, the district must report BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODEs of "1" on 101 Student - Demographic records for students who participate in the Bilingual/ESL Summer School Program.

Districts should retain locally for audit purposes the starting and ending dates of the Bilingual/ESL Summer School Program.

LEP students participating in the Bilingual/ESL Summer School Program may also participate in Extended School Year (ESY) Services if the students have been identified as being eligible for these services/programs. However, participation in the Bilingual/ESL Summer School Program is separate and apart from ESY and is not dependent upon participation in either program.

HISPANIC-LATINO-CODE (E1064) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

ECONOMIC-DISADVANTAGE-CODE (E0785) indicates the student's economic disadvantage status.

When reporting ECONOMIC-DISADVANTAGE-CODE, districts that are in the second or third year of operation under Provision 2 of the National School Lunch and Child Nutrition Program may use the student eligibility data from the base year for those students who are still in the district. Such districts must report any new students as either code 00 or code 99. Although districts must determine the economic status of each student, this cannot be accomplished through the former school lunch eligibility process. However, districts can ask for economic status information as a part of the enrollment process.

For Submission 1, ECONOMIC-DISADVANTAGE-CODE is reported based on a student’s status as follows:

For Submission 3, ECONOMIC-DISADVANTAGE-CODE is reported based on a student’s last status.

For Submission 4, ECONOMIC-DISADVANTAGE-CODE is not reported.

Reporting Requirements

Districts must take appropriate measures to ensure that prior year students who are "no shows" in the current year are not "rolled over" in the student system and reported as enrolled students in the district's PEIMS Submission 1. If this happens, these students may be on the district's underreported student listing the next year. If a student was in grade 7-12 during the prior year, does not enroll in the district within the school-start window, does not enroll in another Texas public school, does not receive a General Educational Development (GED) in Texas by August 31st, and is not accounted for by other state reconciliation processes, then a 203 Student - School Leaver record is reported. The school-start window extends from the first day of school through the last Friday in September.

A 100, 101, and 110 Student - Enrollment records are required for every student (grades EE-12) who on the fall as-of-date was served by the district. The fall as-of date is the "October snapshot" date, usually the PEIMS fall snapshot date. (Other records are required if the student participates in special education or career and technical education).

A 100 and a 101 Student - Demographic record are required for every student who was served in grades 7-12 in the district during the prior school year and who does not enroll in the district within the school-start window, is not enrolled in another Texas public school, does not receive a General Educational Development (GED) certificate within Texas by August 31st, and is not accounted for by other state reconciliation processes. Do not submit a 100 and 101 Student - Demographic record for those students who were served in grades EE-6 during the prior school year, but who were not enrolled on the PEIMS fall as-of-date during the current school year. Additional records are required or disallowed depending on the student’s GRADE-LEVEL-CODE and AS-OF-STATUS-CODE. If the grade level on the 101 Student - Demographic record is EE-6, then the only other records possible for Submission 1 are the 105, 110, 163, 169, and 170 Student - Career and Technical Course records.

Student ethnicity and race must be reported using the federal standard required for reporting to the United States Department of Education (USDE). School districts are to report the results of the following two-part question for each student enrolled in the district. (See Appendix F of the PEIMS Data Standards for additional information. In Appendix F is a standardized form that is to be used by all Texas public schools to collect this information.)

Ethnicity and Race Reporting (Both questions must be answered)

1: Ethnicity: Is the person Hispanic/Latino? Choose only one.

a. Hispanic/Latino - a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

b. Not Hispanic/Latino

2: What is the student’s race? Choose one or more.

a. American Indian or Alaska Native - a person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.

b. Asian - a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

c. Black or African American - a person having origins in any of the black racial groups of Africa.

d. Native Hawaiian/Other Pacific Islander - a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

e. White - a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

The PID Error Rate Standard and other helpful PID information are available on the TEA website at http://www.tea.state.tx.us/peims/pid/index.html.

There must be a 203 Student - School Leaver record with a matching STUDENT-ID if AS-OF-STATUS-CODE is ”D”, or ”E”.

There must be a 110 Student - Enrollment record with a matching STUDENT-ID if AS-OF-STATUS-CODE is “B”, ”D”, ”F”, or ”X”.

For any 101 Student - Demographic record reported, there must be at least one 400 or one 500 Student - Flexible Attendance record reported with a matching STUDENT-ID and GRADE-LEVEL-CODE.

Special Reporting Requirements

The 101 Student Demographic record must be reported for students enrolled at Texas School for the Deaf, Texas School for the Blind and Visually Impaired, and Texas Juvenile Justice Department (formerly Texas Youth Commission).


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