PEIMS Data Standards 400 BASIC ATTENDANCE DATA

To find all edits that apply to this record, also consult General Data Submission Rules, Record Type General Edits, and Data Element General Edits.

Input Record Type Code	District ID	Student ID	Campus ID of Enrollment	Instruc-tional Track Indi-cator Code	Reporting Period Indicator Code	Number Days Taught	Grade Level Code	Total Days Absent	Total Ineligible Days Present
E0755	E0212	E0001	E0782	E0975	E0934	E0935	E0017	E0036	E0936
C042				C141	C130		C050
Columns 1 - 3	Columns 4 - 9	Columns 10 – 18	Columns 19 - 27	Column 28	Column 29	Columns 30 - 32	Columns 33 - 34	Columns 35 - 38	Columns 39 - 42
400
400

400
Total Eligible Days Present	Total Elig Bilingual/ ESL Days Present	Total Elig Preg Rel Svcs Days Present	Total Elig Sp Ed Main-stream Days Present	Filler	Gifted Talented Indicator Code	Local Student ID	PEP Indicator Code	Primary Disability Code	Multiply Disabled Indicator Code
E0937	E0938	E0939	E0940		E0034	E0923	E1012	E0041	E0882
					C088		C088	C053	C088
Columns 43 - 46	Columns 47 - 50	Columns 51 - 54	Columns 55 - 58	Column 59	Column 60	Columns 61 - 69	Column 70	Columns 71 - 72	Column 73

Column73
LEP Indicator Code	PK Program Type Code	Primary PK Funding Source Code	Secondary PK Funding Source Code	Filler
E0790	E1078	E1079	E1080
C061	C185	C186	C186
Column 74	Columns 75-76	Column 77	Column 78	Columns 79 - 80

Refer to the Student Attendance Accounting Handbook for requirements for attendance, special program eligibility, and audit concerns. Rules for the collection of all the data required on the 400, 405 and 410 records are addressed in the Handbook.

Regardless of the structure of the actual instructional calendar, the full school year (usually 180 days) for each instructional track offered by the district must be reported in six approximately equal reporting periods.

All schools must submit attendance data by the required reporting date. If the school year for a particular school/track has not ended when the submission is due, report the actual number of instructional days completed so far. Include the completed attendance data for the entire school year with the resubmission. Districts with year-round programs that end after the reporting date will be permitted to delay their one resubmission, as specified in the resubmission policy.

There must be at least one 400 record for each student who was enrolled for at least two hours for one or more days within the indicated reporting period. Students enrolled for less than two hours per day are not counted in membership and are not reported on the 400 record.

Students who attend more than one grade, track, or campus during a specific reporting period will have one 400 record for each grade, track or campus. Students who attend the Preschool Program for Children with Disabilities for a half-day and are also in either a prekindergarten class (as an eligible PK student) or a kindergarten class for a half-day must be coded as a full-day student with either prekindergarten or kindergarten as the grade level, as appropriate. Such students must not have two 400 records for each grade level. Do not report them as EE for a half-day and PK or K for a half-day.

INSTRUCTIONAL-TRACK-INDICATOR-CODE differentiates instructional tracks within the same campus. Each differing instructional calendar on a campus must be assigned a unique INSTRUCTIONAL-TRACK-INDICATOR-CODE (0-9). It is recommended that campuses begin with code 0, and follow in sequence.

NUMBER-DAYS-TAUGHT is the actual number of instructional days in the school/track calendar for a specific reporting period. Instructional days do not include days of teacher in-service or preparation, or holidays. All the students in a particular school/track will have the same NUMBER-DAYS-TAUGHT. NUMBER-DAYS-TAUGHT may not exceed 45 days for the first five six-week reporting periods or 90 days for the sixth six-week reporting period.

Campuses which offer different calendars are considered to have more than one instructional track. Example: A campus that waives days of instruction for grades three and five will report an INSTRUCTIONAL-TRACK-INDICATOR-CODE of "0" for students in grades kindergarten through two and four, and an INSTRUCTIONAL-TRACK-INDICATOR-CODE of "1" (different calendar) for grades three and five.

The "total days" reported for each data element on the 400 record is the total for that specific reporting period. If a student has multiple entries and withdrawals in the same grade in the same school on the same instructional track during a specific reporting period, only one 400 record is required and the total days for each data element are reported.

Days may be reported only in whole days or half days. The "total days" reported for students in half-day programs, such as prekindergarten, cannot be more than half of the "number of days taught" for that reporting period.

The prekindergarten program is only funded for half-day attendance. The only time a prekindergarten student may earn a full day of attendance is when the eligible student is also served in special education for the other half of the day.

The sum of TOTAL-DAYS-ABSENT and TOTAL-ELIGIBLE-DAYS-PRESENT is usually not more than 180 for any student.

Do not create a 400 record for students in GRADE-LEVEL-CODE EE who are not served through the special education program at least two hours each day.

Students in grades EE through 03 should not have days reported in Pregnancy Related Services.

Do not create a 400 record for a student who was not in attendance during the reporting period indicated.

Report 400 records only for those students who are in membership in the district. In order to be counted in membership, a student must be enrolled for at least two hours per day.

GIFTED-TALENTED-INDICATOR-CODE must reflect the student's participation in the G/T program for each six-week reporting period. If a student leaves the program during a reporting period, he or she is shown with a "0" code in the subsequent period, unless he or she returns to the G/T program during the subsequent period.

Only female students who meet the eligibility requirements for Pregnancy Related Services (pregnant or in the postpartum period) and are receiving these services from the district may be reported on the 400 record.

The Pregnancy, Education, and Parenting (PEP) program is a state funded competitive grant that provides services to pregnant and parenting students. It is described in TEC §29.085, and is separate from the Pregnancy Related Services (PRS) program. Both males and females can participate in the PEP program.

Male students are not eligible for pregnancy related services. Students receiving pregnancy related services may be incorrectly identified as male on various TEA reports if their sex demographic (Male or Female) is incorrect in the PID. Demographic information for students on these reports is extracted from the PID, not from the district data; consequently, be sure this information is correct in PID.

The LEP-INDICATOR-CODE must reflect LEP identification for each six-week reporting period. LEP-INDICATOR-CODE is 1 if the student was identified as LEP for one or more days during the reporting period. The purpose for collecting the LEP-INDICATOR-CODE on the 400 record is to meet cumulative reporting requirements to the United States Department of Education (Title l, Part A).

TEXAS SCHOOL FOR THE DEAF (TSD) AND THE TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED (TSBVI): Students who are enrolled in the TSD and the TSBVI will be shown in attendance (reported as TOTAL-INELIGIBLE-DAYS-PRESENT) for the period of time that they are in attendance at either school. Sending districts will report attendance data on these students for the period(s) of time during the school year that the student is in attendance at the sending district.

This code captures the level of participation in the PK program. The PK-PROGRAM-TYPE-CODE is required for all PK students reported in Submission 3. See PEIMS Code Table C185. From this information and other PEIMS data elements, TEA can compute the data needed to meet legislative reporting requirements.

The Primary and Secondary PK Funding Source Codes are only reported for Prekindergarten students when a student is funded for half-day but attends full-day, or the PK student is ineligible for funding. See PEIMS Code Table C186. These students must have a Primary PK Funding Source Code and may have a Secondary PK Funding Source Code reported.

PK Program Type Code	Half Day Student?	Full Day Student?	Primary PK Funding Source Reported?	Secondary PK Funding Source Reported?
01	Yes	No	No	No
02	Yes	No	Yes	Yes, if additional funding sources apply
02	No	Yes	Yes	Yes, if additional funding sources apply
03	No	Yes	No	No
04	Yes	No	Yes	Yes, if additional funding sources apply
04	No	Yes	Yes	Yes, if additional funding sources apply
05	No	Yes	Yes	Yes, if additional funding sources apply

For assistance with the PEIMS Data Standards contact the PEIMS Office at PeimsCustomerSupport@tea.state.tx.us

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