Input Record Type Code	District ID	Student ID	Campus ID of Enrollment	Instruc-tional Track Indi-cator Code	Reporting Period Indicator Code	Number Days Taught	Grade Level Code
E0755	E0212	E0001	E0782	E0975	E0934	E0935	E0017
C042				C141	C130		C050
Columns 1 - 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Column 28	Column 29	Columns 30 - 32	Columns 33 - 34
405
405

405

Reg Day Sch Prog Deaf Code	Instruc-tional Setting Code	Eligible Days Present in Instr Setting	Excess Hours in Instruc-tional Setting	Reg Day Sch Prog Deaf Code	Instruc-tional Setting Code	Eligible Days Present in Instr Setting	Excess Hours in Instruc-tional Setting
E0833	E0173	E0944	E0945	E0833	E0173	E0944	E0945
C067	C035			C067	C035
Column 35	Columns 36 - 37	Columns 38- 41	Columns 42- 47	Column 48	Columns 49 - 50	Columns 51 - 54	Columns 55 - 60

Columns55 - 60

Reg Day Sch Prog Deaf Code	Instruc-tional Setting Code	Eligible Days Present in Instr Setting	Excess Hours in Instruc-tional Setting	Filler
E0833	E0173	E0944	E0945
C067	C035
Column 61	Columns 62 - 63	Columns 64 - 67	Columns 68 - 73	Columns 74 - 80

  Refer to the Student Attendance Accounting Handbook for special education eligibility information and complete coding instructions.

  There must be a 405 record for each eligible student served through the special education program if the student is enrolled in the school attendance records for at least two hours each day (ADA – eligible). Students who attend less than two hours per day or who are receiving special education services under an individualized services plan (private school students with disabilities) are not counted in membership and are not reported on the 405 record.

  For each student with a 405 record there must be a 400 record with matching values for CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT, and GRADE-LEVEL-CODE.

  NUMBER-DAYS-TAUGHT is the actual number of instructional days in the school/track calendar for a specific reporting period. Instructional days do not include days of teacher in-service or preparation, or holidays. All the students in a particular school/track will have the same NUMBER-DAYS-TAUGHT. NUMBER-DAYS-TAUGHT may not exceed 45 days for the first five six-week reporting periods or 90 days for the sixth six-week reporting period.

SPEECH THERAPY REPORTING REQUIREMENTS:

The INSTRUCTIONAL-SETTING-CODE for speech therapy is “00”.

• • Students receiving speech therapy services should be reported on the 405 record unless exempted by other reporting requirements (such as ADA-ELIGIBILITY-CODE “0” students).
• • Students receiving speech therapy services who are also receiving services in another instructional setting should have both instructional settings reported on the 405 record unless exempted by other reporting requirements (such as ADA-ELIGIBILITY-CODE “0” students).

  Instructions for computing excess hours are found in the Student Attendance Accounting Handbook.

  Excess hours are not subtracted (reported) from speech unless there is no other special education service during the time excess hours are earned.

  A student who changes INSTRUCTIONAL-SETTING-CODEs during a reporting period may be reported on the same 405 record, unless the record key changes.

  A separate 405 record is required any time the CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT, or GRADE-LEVEL-CODE change.

  Do not create a 405 record for a student who did not participate in special education during the reporting period indicated, or who was ineligible for ADA for the entire reporting period.

  TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT are not reported on the 405 record. This information is reported on the 400 record.

  TEXAS SCHOOL FOR THE DEAF (TSD) AND THE TEXAS SCHOOL FOR THE BLIND AND VISUALLY IMPAIRED (TSBVI): While in attendance at the TSD and the TSBVI, these students are ADA ineligible and will not generate a 405 record.

Reporting Regional day School Program for the Deaf Student Reporting Requirements

  Please note the following guidelines for the reporting of PEIMS data on RDSPD students:

• • Only one district may report PEIMS data on a RDSPD student.
• • If there are sending and receiving districts involved, an agreement must be made between the two districts regarding which district will report PEIMS data. Note: The new RDSPD SSA Procedures require this to be addressed in the SSA contract.
• • All RDSPD students who are in the RDSPD program may generate average daily attendance (ADA) based on their special education instructional setting code. These general education funds in regular education and in regular special education can be used to supplement the costs of the RDSPD program.

  Regional Day School Program for the Deaf Students who are age and residence eligible and are in membership are reported with a 405 record with the REG-DAY-SCH-PROG-DEAF-CODE is reported as a “3”.