On November 3, 2008 Tex Learner, who attends a school in a county which is not required to operate a JJAEP, brought a firearm to school in his backpack. Tex is not a special education student. As required, the local law enforcement agency was called in to corroborate/confirm the administrator’s belief that a firearm was brought to school and it was confirmed. Because of safety reasons, he was immediately suspended out of school for three days. On November 6, 2008, after Tex’s three-day OSS, an expulsion hearing was convened to provide the “due process” requirements for a behavior that requires an expulsion. At the expulsion hearing attended by Tex and his parents, the events of the offense were reviewed and according to the requirements of federal law, it was determined that Tex must be expelled for a year. In order to prevent academic regression it was also determined that Tex would serve the term of his expulsion in the Off-Campus DAEP. For the 2008-2009 school year, only 150 days remained in the school year at the time of expulsion. The information on Tex would be reported as follows.

On November 3, 2008 Tex Learner, who attends a school in a county which is not required to operate a JJAEP, brought a firearm to school in his backpack. Tex is not a special education student. As required, the local law enforcement agency was called in to corroborate/confirm the administrator’s belief that a firearm was brought to school and it was confirmed. Because of safety reasons, he was immediately suspended out of school for three days. On November 6, 2008, after Tex’s three-day OSS, an expulsion hearing was convened to provide the “due process” requirements for a behavior that requires an expulsion. At the expulsion hearing attended by Tex and his parents, the events of the offense were reviewed and according to the requirements of federal law, it was determined that Tex must be expelled for a year. In order to prevent academic regression it was also determined that Tex would serve the term of his expulsion in the Off-Campus DAEP. For the 2008-2009 school year, only 150 days remained in the school year at the time of expulsion. The information on Tex would be reported as follows.

Input Record Type Code	District ID	Student ID	Campus ID of Enrollment	Campus ID of Disciplinary Assignment	Disciplinary Action Number	Disciplinary Action Code	Disciplinary Action Reason Code
E0755	E0212	E0001	E0782	E1003	E1004	E1005	E1006
C042						C164	C165
Columns 1 - 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 - 36	Columns 37 - 39	Columns 40 - 41	Columns 42 - 43
425	999999	000456789	999999001		008	05	11
425	999999	000456789	999999001	999999002	009	04	11

11

Official Length of Disciplinary Assignment	Actual Length of Disciplinary Assignment	Disciplinary Length Difference Reason Code	Disciplinary Incident Number	Reporting Period Indicator Code	Date of Disciplinary Action	Campus ID of Disciplinary Responsibility
E1007	E1008	E1009	E1016	E0934	E1036	E1037
		C166		C130
Columns 44 - 46	Columns 47 - 49	Columns 50 - 51	Columns 52 - 57	Column 58	Columns 59 - 66	Columns 67 - 75
003	003	00	000927	2	11032008	999999001
180	150	08	000927	2	11062008	999999001

Explanation of 425 Record Layout

  CAMPUS-ID-OF-ENROLLMENT 999999001 indicates that Tex was enrolled at campus 001 when the disciplinary infraction occurred.

  CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT is not applicable for OSS.

  CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT 999999002 indicates that the “expulsion with placement to an Off-Campus DAEP” assignment is at campus 002.

  DISCIPLINARY-ACTION-NUMBER 008 is an arbitrary number to distinguish this student’s disciplinary action from this student’s other disciplinary actions.

  DISCIPLINARY-ACTION-CODE 05 indicates that Tex received OSS.

  DISCIPLINARY-ACTION-REASON-CODE 11 indicates that the cause of the disciplinary action was Use, exhibition, or possession of a firearm - TEC §§37.007(a)(1)(A) and 37.007(e) and/or brought a firearm to school - TEC §37.007(e).

  OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT 003 indicates that Tex was given 3 days of OSS.

Example #2 (continued)

  ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT 003 indicates that Tex was actually in OSS for 3 days.

  OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT 180 indicates that Tex was given 180 days term of “expulsion with placement to an Off-Campus DAEP”.

  ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT 150 indicates that there were only 150 school days remaining in the 2008-2009 school year at the time of the “expulsion with placement to an Off-Campus DAEP”.

  DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE 00 indicates that there was no difference.

  DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE 08 indicates that the school year ended before Tex could complete his “expulsion with placement to an Off-Campus DAEP” assignment.

  DISCIPLINARY-ACTION-NUMBER 009 is an arbitrary number to distinguish this student’s disciplinary action from this student’s other disciplinary actions.

  DISCIPLINARY-INCIDENT-NUMBER 000927 designates the incident number assigned by the campus.

  REPORTING-INDICATOR-CODE 2 indicates that the disciplinary assignment was made during the first reporting period.

  DATE-OF-DISCIPLINARY-ACTION 11032006 indicates that the OSS assignment was ordered on November 3, 2008.

  DATE-OF-DISCIPLINARY-ACTION 11062006 indicates that the “expulsion with placement to an Off-Campus DAEP” assignment was ordered on November 6, 2008.

  CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY 999999001 indicates that campus 001 is the campus responsible for making the disciplinary assignments and reviewing the placement status of the students while assigned to the DAEP.

Example #2 (continued)

During the subsequent school year, the remaining 30 days of “expulsion with placement to an Off-Campus DAEP” will be reported on a 425 record using DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE 09 to indicate the continuation of a previous year’s disciplinary action assignment. The OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT will be 180, the ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT will be 030, and the REPORTING-PERIOD-INDICATOR-CODE will be the reporting period in which the district takes action to continue the prior school year’s expulsion. The DISCIPLINARY-ACTION-CODE will be 11 to indicate that the action taken is a continuation expulsion from the prior school year. The same DISCIPLINARY-ACTION-REASON-CODE 11 is used in the continuation record in the subsequent school year.

Example of Discipline Reporting in the Subsequent School Year

Example of Discipline Reporting in the Subsequent School Year

Input Record Type Code	District ID	Student ID	Campus ID of Enrollment	Campus ID of Disciplinary Assignment	Disciplinary Action Number	Disciplinary Action Code	Disciplinary Action Reason Code
E0755	E0212	E0001	E0782	E1003	E1004	E1005	E1006
C042						C164	C165
Columns 1 - 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 - 36	Columns 37 - 39	Columns 40 - 41	Columns 42 - 43
425	999999	000456789	999999002	999999002	001	11	11

11

Official Length of Disciplinary Assignment	Actual Length of Disciplinary Assignment	Disciplinary Length Difference Reason Code	Disciplinary Incident Number	Reporting Period Indicator Code	Date of Disciplinary Action	Campus ID of Disciplinary Responsibility
E1007	E1008	E1009	E1016	E0934	E1036	E1037
		C166		C130
Columns 44 - 46	Columns 47 - 49	Columns 50 - 51	Columns 52 - 57	Column 58	Columns 59 - 66	Columns 67 - 75
180	030	09	000100	1	08152008	999999001