Education Service Center Responsibilities

ESCs are responsible for

1. assisting LEAs with their PEIMS data submissions to the EDIT+ system in order to meet published deadlines;

2. using edit rules in the PEIMS Data Standards to review data submitted by LEAs;

3. verifying that LEA submissions contain data for all records required by the collections;

4. ensuring that all fatal errors are corrected;

5. approving the data in the format specified in this section, by the specified due dates for each collection;

6. notifying LEAs when the LEA PEIMS data have been approved and made available for further processing by TEA;

7. submitting current, complete, and accurate ESC data for all record groups required for the Fall and Midyear Collections;

8. validating and editing ESC data according to edit rules in the PEIMS Data Standards; and

9. delivering “fatal-free” corrected data on or before the due dates set by TEA.

ESC Executive Directors are responsible for submitting the electronic "Superintendent’s Statement of Approval of Summary Report and Error Listing" (SAF) for each submission and resubmission based on the final review of the ESC’s PEIMS data file.

The electronic signature (SAF) certifies:

1. the ESC has submitted all required data with zero fatal errors;

2. the ESC has verified the accuracy and the authenticity of the data submitted for the collection;

3. the data presented in the summary reports and all warning messages in the edit error listing have been reviewed for accuracy; and

4. the accuracy and authenticity of the data submitted for the collection.

The electronically signed SAF form is stored on a secured TEA server and a copy is emailed to the email addresses listed in EDIT+ under SAF administration for the ESC.

To facilitate accuracy and timely data delivery, the ESCs

1. explain the overall data collection requirements for PEIMS and Person Enrollment Tracking (PET) to LEA personnel;

2. train LEAs to adequately meet the data submission requirements; and

3. train LEA personnel on TSDS Unique ID error corrections in order to meet the TSDS Unique-ID Error Rate standard.

The ESC training covers:

1. overall data flow;

2. delivery schedules;

3. data element definitions;

4. data submission formats;

5. editing requirements;

6. correction cycles;

7. approval of the summary report and error listing;

8. operations of the web-based PEIMS EDIT+ system;

9. operations of the Person Enrollment Tracking (PET) system; and

10. TSDS Unique ID error corrections.

The ESCs play a consulting role to assist LEAs in preparing the data submissions and to ensure data quality and compliance with the schedules. The ESCs designate a contact person and alternate who coordinate ESC assistance by:

1. answering questions about the Data Standards;

2. organizing the data submission schedules (PEIMS and PET);

3. answering questions about the edit and summary reports;

4. organizing the error correction schedule; and

5. initiating final approval of the LEA’s submission to TEA.

Special Instructions for Shared Services Arrangements (See Record Type 011)

An ESC that serves as a fiscal agent for a shared services arrangement reports the data for the shared services arrangement. The instructions for reporting shared services arrangement data found in Section 2 also apply for ESC fiscal agents.

For assistance with the PEIMS Data Standards contact the PEIMS Office at PeimsCustomerSupport@tea.state.tx.us
 
This version of the PEIMS Data Standards is a programmatically converted HTML version of the PEIMS Data Standards. It is intended as a job aid to facilitate navigation of the PEIMS Data Standards documentation and should not be used to submit PEIMS data or to reach final conclusions about individual public schools. All of the information provided is reviewed for accuracy and reliability; however, TEA assumes no responsibility for any errors appearing in the HTML version of the PEIMS Data Standards.
 
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