Preface

A description of the contents for each section of the 2014-2015 PEIMS Data Standards follows.

Section 1: Data Submission Responsibilities and Specifications

This section provides a general description of the PEIMS data collection system. It specifies the PEIMS fall snapshot date and data delivery due dates for the four data collections as well as the Person Enrollment Tracking (PET) submissions. It also includes a discussion of the various responsibilities of the LEAs, education service centers, and the Texas Education Agency.

Section 2: Data Submission Requirements

This section includes a chart of the data file layouts, a chart of the PEIMS Records Submission Schedule, a description of each record type, and the record layouts (including the data record: description, business rules by data element, reporting requirements, special reporting requirements, and reporting examples). The following record types have been revised:

This section includes a chart of the data file layouts, a chart of the PEIMS Records Submission Schedule, a description of each record type, and the record layouts (including the data record: description, business rules by data element, reporting requirements, special reporting requirements, and reporting examples). The following record types have been revised:

Page

Record

Record Name

2.4

010

ORGANIZATIONAL DATA –DISTRICT (Late 2013-2014 Post Addendum)

2.17

020

ORGANIZATIONAL DATA –CAMPUS (Late 2013-2014 Post Addendum)

2.23

030

DISTRICT FINANCE DATA - BUDGET

2.32

032

DISTRICT FINANCE DATA - ACTUAL

2.81

090

STAFF DATA - RESPONSIBILITIES

2.113

101

STUDENT DATA - DEMOGRAPHIC

2.145

110

STUDENT DATA - ENROLLMENT

2.160

163

STUDENT DATA - SPECIAL EDUCATION

2.178

203

STUDENT - SCHOOL LEAVER AND GRADUATION PROGRAM

2.268

425

DISCIPLINARY ACTION DATA – STUDENT

Section 3: Description of Data Elements

This section provides a chart illustrating the “description of the information found on each data element page”, an alphabetical listing of the data elements, and a detailed description (including the definition and technical specifications) for each data element.

The following data elements were revised or added:

The following data elements were revised or added:

Page

Element

Element Name

3.9

E0006

DATE-OF-BIRTH

3.50

E0791

DATE-OF-GRADUATION

3.79

E0919

AT-RISK-INDICATOR-CODE

3.128

E1030

SSI-PROMOTION-RETENTION-CODE

3.131

E1034

DATE-OF-RESTRAINT-EVENT

3.133

E1036

DATE-OF-DISCIPLINARY-ACTION

3.139

E1044

LAST-DATE-OF-ENROLLMENT

3.160

E1065

ASSIGNMENT-BEGIN-DATE

3.161

E1066

ASSIGNMENT-END-DATE

3.164

E1069

STUDENT-BEGIN-DATE

3.165

E1070

STUDENT-END-DATE

   

Data Elements E1531 –E1540 were added to the 2013-2014 PEIMS Data Standards in a late Post Addendum and are repeated as changes in the 2014-2015 PEIMS Data Standards for convenience and a reminder.

3.187

E1531

FINE-ARTS-CATEGORY-CODE

3.188

E1532

WELLNESS-AND-PHYSICAL-ED-CATEGORY-CODE

3.189

E1533

COMMUNITY-AND-PARENTAL-INVOLVEMENT-CATEGORY-CODE

3.190

E1534

21ST-CENTURY-WORKFORCE-DEVEL-PGM-CATEGORY-CODE

3.191

E1535

SECOND-LANG-ACQUISITION-PGM-CATEGORY-CODE

3.192

E1536

DIGITAL-LEARNING-ENVIRONMENT-CATEGORY-CODE

3.193

E1537

DROPOUT-PREVENTION-STRATEGIES-CATEGORY-CODE

3.194

E1538

EDUCATIONAL-PGM-FOR-GT-STUDENTS-CATEGORY-CODE

3.195

E1539

OVERALL-RATING-CATEGORY-CODE

3.196

E1540

STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-CODE

3.196

E1541

FHSP-PARTICIPANT-CODE

3.197

E1542

FHSP-DISTING-LEVEL-ACHIEVE-INDICATOR-CODE

3.198

E1544

STEM-ENDORSEMENT-INDICATOR-CODE

3.199

E1545

BUSINESS-AND-INDUSTRY-ENDORSEMENT-INDICATOR-CODE

3.200

E1546

PUBLIC-SERVICES-ENDORSEMENT-INDICATOR-CODE

3.201

E1547

ARTS-AND-HUMANITIES-ENDORSEMENT-INDICATOR-CODE

3.202

E1548

MULTI-DISCIPLINARY-STUDIES-ENDORSEMENT-INDICATOR-CODE

Section 4: Description Of Codes

This section provides a “description of the information found on each code table page”, an alphabetical list of the code tables, and a listing of the codes and translations for each code table.

The following code tables were revised:

The following code tables were revised:

Page

Table

Table Name

4.14

C022

SERVICE-ID

4.79

C042

INPUT-RECORD-TYPE-CODE

4.86

C062

GRADUATION-TYPE-CDE

4.108

C145

FUND-CODE

4.118

C146

FUNCTION-CODE

4.119

C147

PROGRAM-INTENT-CODE

4.121

C159

OBJECT-CODE

4.136

C165

DISCIPLINARY-ACTION-REASON-CODE

4.150

C178

CRISIS-CODE

4.167

C198

PERFORMANCE-RATING-CODE (Late 2013-2014 Post Addendum)

4.168

C199

FHSP-INDICATOR-CODE

4.169

C200

STATUTORY-REPORTING-AND-POLICY-COMPLIANCE-INDICATOR-CODE

Section 5: Edits

This section provides the record type data element field edits and context edits. Edits that were applicable for prior year record types have been revised or deleted, as needed, to be applicable for the current year data submissions. Additional edits to check for the reasonableness of the data have also been added. These additional edits are based on the analysis of problems or discrepancies in previously submitted PEIMS data. There are three types of edits: fatal errors, special warning errors, and warning errors.

Appendix A: Data Overview

This appendix provides a discussion, by category, of the data to be collected.

Appendix B: Data Elements by Record type

This appendix provides each category of data, along with record types, data elements, and code tables, presented in matrix form.

Appendix C: Cross Reference Table

This appendix includes a listing of the data elements in an alphabetical cross reference table.

Appendix D: Leaver Reason Codes and Documentation Standards

This appendix provides an expanded definition and specific guidelines on acceptable documentation for each of the leaver reason codes.

Appendix E: Additional Information Related to Discipline

This appendix contains additional information related to student discipline.

Appendix F: Supplemental Information for Ethnicity and Race Data Reporting

This appendix provides additional information related to collecting and reporting the Ethnicity and Race data elements.

Appendix G: person enrollment tracking (PET) Guidelines

This appendix provides the reporting details of Person Enrollment Tracking (PET).

Acknowledgements

The following Texas Education Agency staff were involved in developing this publication.

Melody Parrish, Chief Information Officer/Chief Data Officer

Information Technology Services/Statewide Education Data Systems

Terri Hanson, Director
Statewide Education Data Systems

Bryce Templeton, Manager
Statewide Education Data Systems

Tessie Bryant, Manager
Statewide Education Data Systems

Amanda Callinan
Statewide Education Data Systems

Candice DeSantis
Statewide Education Data Systems

Fernando Garcia

Statewide Education Data Systems

Jeanine Helms
Statewide Education Data Systems

For assistance with the PEIMS Data Standards contact the PEIMS Office at PeimsCustomerSupport@tea.state.tx.us
 
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