The PEIMS data consists of five categories:  organization, district finance (budget, payroll, and actual), course section, staff, and student.  A record layout(s) format is specified for the reporting of data within each category.  These record layouts are mandatory for data submission for each school district, charter school, and education service centers (ESCs) when submitting PEIMS data to the Texas Education Agency (TEA).  Throughout the PEIMS Data Standards documentation, school districts and charter schools will be jointly referred to as local education agencies (LEAs).  Education service centers will be referred to as ESCs.

LEAs and ESCs should think of the PEIMS reporting requirements in terms of the submission of a set of data files rather than the filing of a report.  Data extracted from a LEAs student information system (SIS), whether automated or not, must be formatted according to the specified record layouts for each PEIMS submission.  Every LEA and ESC in the state will use the same record layout to submit data, regardless of the degree of sophistication of its SIS and/or data processing facility.

The school district's data files will be processed through the PEIMS data editor when loaded to the EDIT+ system at the Texas Education Agency (TEA).  All fatal errors that are identified must be corrected before the TEA will accept a LEA or ESC’s PEIMS data.  Special warning and warning edits must be reviewed for data accuracy by the appropriate LEA and ESC staff before the data is approved by the same.

PEIMS data is collected four times each school year.  The collections are Submission 1 (Fall Snapshot (including student leaver) data), Submission 2 (Mid-Year (prior year financial actual) data), Submission 3 (Summer (school year attendance) data), and Submission 4 (Extended Year (summer program) data).

This section of the PEIMS Data Standards includes data file layouts, which provide a chart (on the following page) to show the relationship of data submission files to record types.  Also described, for each record type, is the following information on the data submission for the current school year, both for school districts submission of data to the ESCs and the ESCs submission of data to TEA:

• record type information which summarizes the purpose of the data record, and documents the description of the data record, each required data element’s business rule(s), the data reporting requirements, and special data reporting requirements related to each particular record type;
• data submission record layouts which specify the format for each record type; and
• data file examples, which provide examples of how to code the record layouts for each category of data.

Relationship of Data Files to Record Type

The following chart shows the relationship of data submission files to record types.

The following chart shows the relationship of data submission files to record types.

File	Record Length In Bytes	Record Type	Record Code
Organization	80	District Shared Services Arrangement Campus	010 011 020
Finance	80	Budget Actual Shared Services Arrangement Actual	030 032 033
Course Section	80	Course Section	300
Staff	80	Basic Information Input Demographic Employment - Payroll Summary Contracted Instructional Staff Employment - Payroll Accounting Responsibility Teacher Class Assignment	040 043 050 055 060 090 305
Student	80	Identification Demographic Demographic Enrollment Special Education Program Career and Technical Program Career and Technical Course School Leaver and Graduation Program Basic Attendance Special Education Attendance Extended School Year Services Career and Technical Education Course Completion Disciplinary Action Special Education Child Restraint Title I, Part A Program Flexible Attendance Special Education Flexible Attendance Career and Technical Flexible Attendance	100 101 102 110 163 169 170 203 400 405 408 410 415 425 435 461 500 505 510