PEIMS Data Standards Special Rules for Attendance Data Edits (400 Series Records):

Special Rules for Attendance Data Edits (400 Series Records):

Due to the complex nature of attendance reporting, certain assumptions must be made so that each edit is performed uniformly for each record (or set of records) throughout the submission. Different assumptions must be made, and are applied based on the wording of the edit. Depending on the wording, the edit will perform the comparison based on data reported on one individual record, aggregated data reported on more than one record, data across record types, or any combination of the three. The following special rules apply to attendance edits. Some edits may combine two or more rules, while others are not affected by any of the three.

"For each instance of STUDENT-ID" - This wording limits the edit to one individual record.

"For a particular" - This wording will cause the edit to search for all records with identical values for the specified element(s), add the attendance data, then perform the comparison.

"Matching" Records - Edits which refer to "matching" elements/records will compare data across related record types (405 record to 400 record, etc.). The records are related when they contain identical values for certain data element fields in each record. The following two situations occur:

Some records are related based on identical values for specified element(s).
If no element(s) is specified, the records are related based on identical values for six elements from the key of each record. These elements are DISTRICT-ID, STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and GRADE-LEVEL-CODE. For example, when a 405 record edit refers to a "matching" 400 record, data from the 405 record will be compared to data from the 400 record that contains identical values for the fields listed above.

For assistance with the PEIMS Data Standards contact the PEIMS Office at PeimsCustomerSupport@tea.state.tx.us

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