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Requirement for Posting of Performance
Frequently Asked Questions

Updated August 11, 2015

Community and Student Engagement Posting Requirements

Q: I am looking for information about the evaluation of district and campus performance in the areas of community and student engagement. What guidance can you provide on how each school district will use criteria developed by a local committee?

A: The provisions in TEC §39.0545 require each school district to evaluate itself and each of its campuses for community and student engagement and assign a rating of exemplary, recognized, acceptable, or unacceptable.

The ratings are based on locally-determined criteria. The criteria are to be developed by a local committee. Statute does not permit the Texas Education Agency (TEA) to determine the criteria that can be used for these evaluations.

Districts submit these locally-assigned ratings through PEIMS during submission 3. Information on this data collection is available in the 2014-15 PEIMS Data Standards (select record 010 for districts, record 020 for campuses). The locally-assigned ratings will be posted on the TEA website by the first of October.

See Texas Administrative Code §61.1023 for more information on the administrative rule adopted by the commissioner for this requirement.

Q: When are districts required to report the performance ratings for community and student engagement?

A: The community and student engagement ratings must be submitted to TEA through PEIMS and made available publicly by the district by August 8, 2015.

Notice of Performance to the Public

Q: What does statute require of districts?

A: Texas Education Code requires the following:

  • TEC §39.361 requires districts to state whether one or more of its campuses have been awarded a distinction designation or is currently rated Improvement Required, and an explanation of the significance of the information.
  • TEC §39.362 requires districts to post on the district web site the current accreditation status and accountability ratings, Texas Academic Performance Reports (TAPR [formerly referred to as the AEIS reports]), and School Report Cards (SRC) as well as an explanation of the information by the 10th day of each school year.
  • TEC §39.363 requires TEA to post the following by October 1 of each year:
    • The performance rating assigned to each district and campus
    • Each distinction designation awarded
    • The performance ratings assigned by districts for performance in community and student engagement
    • The financial accountability rating assigned to each district

TEA meets all of these requirements in the Texas Consolidated School Rating Report (TCSR), released on or before October 1 each year.

Q: What does this law actually state?

A: This law is part of Chapter 39 of the Texas Education Code. For the actual language, please see Text of TEC Chapter 39, Subchapter L.

Q: Are there any plans for the commissioner or the State Board of Education to adopt rules implementing this statute?

A: No, there are no plans for the adoption of administrative rules to implement this statute.

Notice in Student Grade Report

Q: Do the school accountability rating and distinction designations need to be printed on the student's report card?

A: This is a local decision. The law states that the first written notice of a student's performance that a school district gives during a school year must include this information. This could be achieved by the use of an insert illustrating the required information, such as the 2015 Accountability Summary report.

Q: The first report the campus sends home is not a report card but a status report. Does the accountability information need to be provided at that time?

A: The language of the bill is: "The first written notice of a student's performance ..." The district will have to make the decision in relation to the content of the status report. The first report sent that applies to all students and contains an evaluation of their academic performance in all subjects should be used.

Q: Does TEA have a sample letter with a brief and clear explanation that we can use?

A: No, however there is a complete explanation of all aspects of the system is contained in the 2015 Accountability Manual, in other explanatory documents posted on the 2015 Accountability Rating System site, and on the Frequently Asked Questions site. Districts are also free to prepare their own, more simplified explanatory materials.

Q:My district has submitted an appeal for the state accountability rating for my campus. Do I have to include the 2015 accountability rating in the notification if there is a chance that it will be updated following the appeals process?

A:The statute requires that districts provide the most recent performance rating in the notification. For the 2015-16 school year, the 2015 state accountability rating released publicly on August 7, 2015, is the most recent performance rating. The district can include the information that the rating has been appealed in the notification. If the appeal is granted, the district may wish to provide a follow-up notification.

Notice on District Web Site

Q: What specifically is “… the 10th day after the first day of instruction of each school year…?”

A: This is the 10th school day, or actual instructional day. It does not include weekends, holidays, or other non-instructional days.

Q: I have the accountability ratings for this year which I can post, but the school report cards aren't available yet. How can I post them?

A: Statute specifically requires that the district post "… the most recent campus report card…" on the web site. That means that you must post the 2013-14 TAPR and 2013-14 SRC, if more current reports are not yet available. The posting should be revised later in the year as more current information becomes available. Districts are free to note the date of a posted report and the approximate date of future revisions.

Q: What reports need to be posted on our web site as of the beginning of the 2015-16 school year?

A: For 2015-16, districts must post

The district should update its web site with the 2014-15 TAPR and 2014-15 SRC as soon as they are available, later in the fall.

Q: Will we need to update our web site when the latest TAPR and SRC are finally posted and/or when our rating changes due to a granted appeal?

A: TEC §39.252 does not require that a district update its web site with the latest TAPR or SRC following the 10th instructional day of the year. However, districts are encouraged to do so, especially if a rating has changed due to a granted appeal. In addition, there are other statutory requirements that require each school to disseminate the SRC to the "parent, guardian, conservator, or other person having lawful control of each student at the campus." Districts will receive detailed instructions regarding the distribution requirements for the SRC when these reports are released in December. Also, districts must follow TEA guidelines for publishing the TAPR when these reports are released in late November or early December.

Q: How exactly are we expected to post these reports?

A: The easiest way would be to save the PDF version of each report to the district server, and make those available through a link on your district web site.

Q: What is the length of time that these items remain on our web site?

A: As legislation does not specify an expiration date, these items should remain on the web site permanently and should be updated annually with the release of the new reports.

 

 

 
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