Chapter 61. School Districts
Subchapter BB. Commissioner's Rules on Reporting Requirements


61.1021. School Report Cards.

(a)  The campus report card disseminated by the Texas Education Agency (TEA) under the Texas Education Code, 39.305, shall be termed the "school" report card (SRC).

(b)  The intent of the SRC is to inform each student's parents or guardians about the school's performance and characteristics. Where possible, the SRC will present the school information in relation to the district, the state, and a comparable group of schools. The SRC will present the student, staff, financial, and performance information required by statute, as well as any explanations and additional information deemed appropriate to the intent of the report.

(c)  The SRC must be disseminated within six weeks after it is received from TEA.

(d)  The campus administration may provide the SRC in the same manner it would normally transmit official communications to parents and guardians, such as: including the SRC in a weekly folder sent home with each student, mailing it to the student's residence, providing it at a teacher-parent conference, enclosing it with the student report card, or sending it via electronic mail.

(e)  The school may not alter the report provided by TEA; however, it may concurrently provide additional information to the parents or guardians that supplements or explains information in the SRC.

Statutory Authority: The provisions of this 61.1021 issued under the Texas Education Code, 39.305.

Source: The provisions of this 61.1021 adopted to be effective November 28, 1994, 19 TexReg 8979; amended to be effective March 13, 2014, 39 TexReg 1707.


61.1022. Texas Academic Performance Report.

(a)  The performance report provided by the Texas Education Agency (TEA) under the Texas Education Code, 39.306, shall be termed the Texas Academic Performance Report.

(b)  The intent of the Texas Academic Performance Report is to inform the public about the educational performance of the district and of each campus in the district in relation to the district, the state, and a comparable group of schools. The Texas Academic Performance Report will present the campus performance information as well as student, staff, and financial information required by statute. It will also include any explanations and additional information deemed appropriate to the intent of the report.

(c)  The hearing for public discussion of the Texas Academic Performance Report must be held within 90 days after the report is received from TEA. This hearing may take place during a regularly scheduled or special meeting of the local board of trustees.

(d)  The Texas Academic Performance Report must be published within two weeks after the public hearing. It must be published in the same format as it was received from TEA.

(e)  The district may not alter the report provided by TEA; however, it may concurrently provide additional information to the public that supplements or explains information in the Texas Academic Performance Report.

(f)  The local board of trustees shall disseminate the report by posting it on the school district website and in public places, such as each school office, local businesses, and public libraries.

Statutory Authority: The provisions of this 61.1022 issued under the Texas Education Code, 39.306.

Source: The provisions of this 61.1022 adopted to be effective November 28, 1994, 19 TexReg 8979; amended to be effective March 13, 2014, 39 TexReg 1707.


61.1023. Community and Student Engagement.

(a)  In accordance with the Texas Education Code (TEC), 39.0545(a), each school district shall assign performance ratings to the district and each campus for community and student engagement indicators based on locally determined criteria.

(b)  Each school district shall designate a local committee(s) to determine criteria that districts shall use to evaluate and assign a rating of Exemplary, Recognized, Acceptable, or Unacceptable for the following programs or specific categories of performance for the district and each campus:

(1)  fine arts;

(2)  wellness and physical education;

(3)  community and parental involvement;

(4)  the 21st Century Workforce Development program;

(5)  the second language acquisition program;

(6)  the digital learning environment;

(7)  dropout prevention strategies; and

(8)  educational programs for gifted and talented students.

(c)  A school district may only assign a rating of Not Applicable to a program or performance category in subsection (b) of this section when the district determines that the program or performance category is not applicable to the district or a campus. A district may not assign a rating of Not Applicable to all of the program or performance categories in subsection (b) of this section for the district or a campus.

(d)  Each school district shall require the local committee(s) to determine the criteria that districts shall use to evaluate and assign an overall performance rating of Exemplary, Recognized, Acceptable, or Unacceptable to each campus and the district. A district may not assign a rating of Not Applicable to this indicator for the district or a campus.

(e)  Each school district shall require the local committee(s) to determine the criteria that districts shall use to evaluate and assign a status of "Yes" or "No" on the record of the district and each campus regarding compliance with statutory reporting and policy requirements under the TEC, 39.0545. A district may not assign a rating of Not Applicable to this indicator for the district or a campus.

(f)  Each school district shall assign performance ratings for the community and student engagement indicators and compliance status as defined in subsections (b)-(e) of this section to the district and all campuses in the district, except for budgeted campuses, Disciplinary Alternative Education Program campuses, and Juvenile Justice Alternative Education Program campuses. Districts are not required to assign performance ratings for the community and student engagement indicators and compliance status to facilities operated by the Texas Juvenile Justice Department.

(g)  Each school district shall report the locally determined performance ratings and compliance status to the Texas Education Agency (TEA) in accordance with the reporting requirements and timelines specified in the Public Education Information Management System (PEIMS) Data Standards and the Texas Education Data Standards applicable for that school year.

(h)  Each school district shall post the locally determined performance ratings and compliance status for the district and each campus on the school district website no later than August 8 of each year. Districts shall post the locally determined performance ratings and compliance status for campuses that operate on a year-round calendar on the school district website no later than the last day of August of each year.

(i)  The TEA shall report the performance ratings and compliance status for community and student engagement indicators reported by school districts on the TEA website no later than October 1.

Statutory Authority: The provisions of this 61.1023 issued under the Texas Education Code, 39.0545.

Source: The provisions of this 61.1023 adopted to be effective June 25, 2014, 39 TexReg 4763.


61.1025. Public Education Information Management System (PEIMS) Data and Reporting Standards.

(a)  Data submissions. The Public Education Information Management System (PEIMS) consists of all data submitted by school districts, charter schools, campuses, and other educational organizations and entities to the Texas Education Agency (TEA).

(b)  Standards. Data standards, established by the commissioner of education under Texas Education Code (TEC), 42.006, shall be used by school districts and charter schools to submit information required for the legislature and the TEA to perform their legally authorized functions. Data standards shall be published annually in official TEA publications. These publications shall be widely disseminated and include:

(1)  descriptions of the data collections and submission requirements;

(2)  descriptions of data elements and the codes used to report them;

(3)  detailed responsibilities of school districts, education service centers, and the TEA in connection with the data submission processes, including each deadline for submission and resubmission; and

(4)  descriptions of the data submission requirements, including submission record layout specifications and data edit specifications.

(c)  External review process. The commissioner shall establish a policy advisory group that provides oversight of data collections and reporting standards policies. The policy advisory group membership shall be composed of representatives of school districts, charter schools, education service centers, state government, and educational associations. Subcommittees consisting of technical experts and representatives from user groups may be established by the commissioner to provide timely and impartial reviews of requested changes or additions to TEA data collections and reporting standards. The procedure for adding, deleting, or modifying data elements described in paragraphs (1)-(5) of this subsection provides consistency in updates to the data and reporting standards. The commissioner may approve changes to the data and reporting standards outside this process if necessary to expedite implementation of data collections and reporting.

(1)  Prepare proposal. A written proposal is prepared to add, delete, or modify data elements. The proposal provides justification for the data collection, determination of data availability, and definitions of critical attributes and required analyses of requested data elements.

(2)  Conduct research. Survey a sampling of districts to update and refine cost estimates, assess district burden, and determine any benefits from a pilot of the data collection.

(3)  Solicit feedback. The subcommittee(s) established by the commissioner and other appropriate TEA committees review proposals and make formal, written recommendations to the policy advisory group. The policy advisory group reviews proposals and committee recommendations and makes recommendations to the commissioner for approval, modification, or rejection of the proposed changes.

(4)  Collect data. Data standards and software made available to districts online are updated annually, implementing changes to data submissions requirements.

(5)  Reevaluate data requirements. All data elements are reviewed by the commissioner-appointed subcommittee(s) and policy advisory group on a three-year cycle as part of an ongoing sunset process. The sunset process is designed to ensure that data standards meet the requirements specified in TEC, 42.006(c)(1)-(3) and (d).

(d)  Internal review process. The commissioner shall establish and determine the membership of a TEA committee that provides oversight of the TEA data collections and reporting policies. The commissioner shall also establish a TEA subcommittee that reviews data collections and reporting standards according to the requirements specified in TEC, 42.006(c)(1)-(3) and (d). The subcommittee is also responsible for maintaining data collections at the TEA. The procedure for adding, deleting, or modifying data elements described in subsection (c)(1)-(5) of this section provides consistency in updates to data and reporting standards. The commissioner may approve changes to data and reporting standards outside this process if necessary to expedite implementation.

Statutory Authority: The provisions of this 61.1025 issued under the Texas Education Code, 42.006.

Source: The provisions of this 61.1025 adopted to be effective May 30, 2001, 26 TexReg 3744; amended to be effective July 14, 2005, 30 TexReg 3995.


61.1027. Report on the Number of Disadvantaged Students.

(a)  Student eligibility. School districts and open-enrollment charter schools that do not participate in the national school lunch program may derive an eligible student count by an alternative method for the purpose of receiving the compensatory education allotment pursuant to Texas Education Code, 42.152(b).

(1)  To be considered educationally disadvantaged in order to be counted for compensatory education funding using the alternative method, a student must meet the income requirements for eligibility under the national school lunch program.

(2)  The total number of eligible students is the average of the best six months' count of pupils in accordance with subsection (a)(1) of this section. For school districts and open-enrollment charter schools in the first year of operation, the count is taken from the current school year. For all others, the count is from the preceding school year.

(b)  Application and reporting procedures. The commissioner of education will make available to school districts and open-enrollment charter schools appropriate income eligibility guidelines and application and reporting forms. The number of eligible students in accordance with subsection (a)(1) of this section will be reported on a monthly basis to the Texas Education Agency in a manner and with a deadline specified by the commissioner.

(c)  Recordkeeping. School districts and open-enrollment charter schools that receive compensatory education program funding pursuant to this section are responsible for obtaining the appropriate data from families of potentially eligible students, verifying that information, and retaining records.

(d)  Auditing procedures. The Texas Education Agency will conduct an audit of data submitted by school districts and open-enrollment charter schools that receive compensatory education program funding pursuant to this section approximately every five years or on an alternative schedule adopted at the discretion of the commissioner.

Statutory Authority: The provisions of this 61.1027 issued under the Texas Education Code, 42.152(b).

Source: The provisions of this 61.1027 adopted to be effective December 2, 2001, 26 TexReg 9619.


61.1028. Reporting of Bus Accidents.

(a)  Definitions. The following words and terms, when used in this section, shall have the following meanings, unless the context clearly indicates otherwise.

(1)  Accident--Any accident as described by the Texas Transportation Code, Chapter 550, Subchapter B.

(2)  School bus--In accordance with the Texas Transportation Code, 541.201, a school bus is a motor vehicle that was manufactured in compliance with the Federal Motor Vehicle Safety Standards (FMVSS) for school buses in effect on the date of manufacture and that is used to transport preprimary, primary, or secondary students on a route to or from school or on a school-related activity trip other than on routes to and from school. A school bus is a bus owned, leased, contracted to, or operated by a school or school district that is regularly used to transport students to and from school or school-related activities; meets all applicable FMVSS; and is readily identified by alternately flashing lights, national school bus yellow paint, and the legend "School Bus." The term does not include a multifunction school activity bus, a school activity bus, or a motor bus.

(3)  Multifunction school activity bus--In accordance with the Texas Transportation Code, 541.201, a multifunction school activity bus is a subcategory of school bus. It must meet all FMVSS for a school bus except having traffic control devices, including flashing lights and stop arm, and it may not be painted in national school bus yellow. The multifunction school activity bus cannot be used to transport students from home to school or school to home or for any purpose other than school activities.

(4)  School activity bus--In accordance with the Texas Transportation Code, 541.201, a school activity bus is a bus designed to accommodate more than 15 passengers, including the operator, that is owned, operated, rented, or leased by a school district, county school, open-enrollment charter school, regional education service center, or shared services arrangement and that is used to transport public school students on a school-related activity trip, other than on routes to and from school. The term does not include a chartered bus, a bus operated by a mass transit authority, a school bus, or a multifunction school activity bus.

(5)  Motor bus--The term "motor bus" does not include a vehicle that meets the definition of a school bus, a multifunction school activity bus, or a school activity bus. A motor bus is:

(A)  a commercial, motor transit-type vehicle owned or leased by the school district or the school district's commercial contractor that is designed to transport 16 or more passengers including the driver on school activity trips; or

(B)  a transit-type bus operated by a mass/metropolitan transit authority when the school district contracts with the authority in accordance with Texas Education Code, 34.008, to transport students to and from school.

(b)  Reporting.

(1)  School districts and open-enrollment charter schools shall report annually to the Texas Education Agency (TEA) the number of accidents in which their buses were involved in the past year. School districts and open-enrollment charter schools shall report the accidents in a manner prescribed by the commissioner of education. School districts and open-enrollment charter schools shall file annual accident reports to the TEA only in the period beginning July 1 and ending July 31 and shall include the following information in the report:

(A)  the total number of bus accidents;

(B)  the date each accident occurred;

(C)  the type of bus, as specified in subsection (a) of this section, involved in each accident;

(D)  whether the bus involved in each accident was equipped with seat belts and, if so, the type of seat belts;

(E)  the number of students and adults involved in each accident;

(F)  the number and types of injuries that were sustained by the bus passengers in each accident; and

(G)  whether the injured passengers in each accident were wearing seat belts at the time of the accident and, if so, the type of seat belts.

(2)  A school district or open-enrollment charter school shall report a bus accident involving a school bus, a multifunction school activity bus, a school activity bus, or a motor bus if:

(A)  the bus is owned, leased, contracted, or chartered by a school district or charter school and was transporting school district or charter school personnel, students, or a combination of personnel and students; or

(B)  the bus was driven by a school district or charter school employee or by an employee of the school district's or charter school's bus contractor with no passengers on board and the accident involved a collision with a pedestrian.

(3)  A school district or open-enrollment charter school shall not report a bus accident involving a school bus, a multifunction school activity bus, a school activity bus, or a motor bus if:

(A)  the bus was driven by a school district or charter school employee or by an employee of the school district's or charter school's bus contractor, the accident occurred when no passenger other than the school district's or charter school's driver or bus contractor's driver was on board the bus, and the accident did not involve a collision with a pedestrian; or

(B)  the accident involved a bus chartered by a school district or charter school for a school activity trip and no school district or charter school personnel or students were on board the bus at the time of the accident.

(4)  A school district or open-enrollment charter school shall not report an accident that occurred in a vehicle that is owned, contracted, or chartered by a school district or charter school and is not a school bus, a multifunction school activity bus, a school activity bus, or a motor bus.

Statutory Authority: The provisions of this 61.1028 issued under the Texas Education Code, 34.015.

Source: The provisions of this 61.1028 adopted to be effective August 28, 2008, 33 TexReg 6819.


For additional information, email rules@tea.state.tx.us.