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TEA Correspondence

A Microsoft Word version of this letter is available for download and PRINTING.

September 7, 2010

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT:  Compliance with Class Size Requirements, 2010-2011 school year Texas Education Code (TEC) 25.112

The purpose of this letter is to address the provisions and requirements of class size waivers as required by Texas Education Code (TEA) 25.112. Each school district in Texas is required to conduct a class size enrollment survey for Kindergarten through Grade 4 no later than September 10, 2010. If the survey indicates that any class for Grades K-4 exceeds the allowable class size limit of 22:1, the district must submit a request and a copy of the current approved compliance plan to the State Waiver Unit by October 1, 2010. The compliance plan shall address the process to be used by the district should any future additional classes exceed the class size limit of 22:1.

If a district is in compliance as of the survey date but exceeds the class size limit of 22:1 at a later date, the district has thirty (30) days from the date of non-compliance to submit a waiver request. Once a waiver is approved, it is valid for the remainder of the school year. Districts are only required to submit a waiver on an annual basis, with the waiver expiring at the end of the school year. For any class that exceeds the 22:1 ratio after the submission of the initial waiver, the district does not need to submit an additional waiver but must still follow the notification process addressed in the Texas Education Code (TEC) 25.113. Districts do not need to submit a waiver for exceeding the 22:1 limit during the last twelve weeks of school; however, a district for which average daily attendance is adjusted under TEC 42.005(c) may claim a different twelve-week period. In such cases, the district must notify the Commissioner of Education of the twelve-week period to be used. Class size limits do not apply to physical education classes or fine arts classes. The following is a list of provisions and requirements:

  • Unanticipated enrollment growth may be cited as the reason for the waiver request only if no more than one section per grade level at a campus has more than 22 students. If two or more sections at a grade level at a campus have more than 22 students, then the reason for the waiver request must be shortage of teachers, shortage of facilities, or shortages of both teachers and facilities.
  • Updated compliance plans must delineate the specific actions that will be taken to bring the district into compliance along with a specific timeline for each action. In all instances, the plan must address the reason(s) the waiver is needed. For instance, for shortage of facilities, the district should state the number of classrooms/campuses added during the previous year (if any), the number of classrooms/campuses scheduled for completion during the period covered by the waiver, and the specific progress made since the last compliance plan was submitted (if the district submitted a waiver request for the previous semester).
  • All campuses covered by the waiver are expected to have a student performance rating that is at least acceptable, if the waiver request is due to shortages of facilities and/or teachers.
  • For districts requesting a class size waiver for more than two consecutive years, the district must initiate a public notification (approved as a part of the waiver) to ensure that the community is aware of the waiver request and of the actions the district is taking to reduce the need for continued class size waivers.
  • For districts requesting a class size waiver for a campus for the third or subsequent consecutive year, staff will be required to hold a meeting for parents and community members at each campus covered by the waiver request to discuss the continued need for the waiver, the specific steps that will be taken to bring the district into compliance, and the specific timeline for eliminating the need for future waivers. The action plan must be included in the campus and district improvement plans.
  • Student performance will be considered for districts that request class size waivers for more than four consecutive years.
  • For districts requesting a waiver for the fifth or subsequent consecutive year, all campuses covered by the waiver are expected to show annual gains in performance for all students and for each student group on each state assessment administered.
  • Notice of Class Size, TEC 25.113. A campus or district that is granted an exception under TEC 25.112(d) from class size limits will provide written notice of the exception to the parent of (or person standing in parental relation to) each student affected by the exception. The notice must be characterized by the following four elements. It must (a) indicate the particular class for which a class size waiver was granted, (b) state the number of students in that class, (c) be delivered in a regular mailing or other means of communication from the campus or district, such as information sent home with students, and (d) not be delivered any later than the 31st day of the school year or the 31st day from the date the waiver was granted, if it was granted after the beginning of the school year.
  • For districts requesting a class size waiver for the seventh or subsequent year at any campus, the local board of trustees must hold a public hearing regarding the continued need for a class size waiver at one or more campuses, the specific steps taken to date to bring the district into compliance, and the future actions and timeline for eliminating the need for a waiver for each campus covered by the request. The action plan must be included in the campus and district improvement plans.

For questions regarding class size waivers, please contact the State Waiver Unit at 512-463-9630.

Sincerely,

Robert Scott
Commissioner of Education

Request Form for Class Size Waiver

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