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TEA Correspondence

A Microsoft Word version of this letter is available for download and PRINTING.

October 27, 2009

Subject: 2009–10 Public Education Information Management System (PEIMS) Budget Submission

TO THE ADMINISTRATOR ADDRESSED:

To maintain comparable data among fiscal years, it will be necessary to combine State Fiscal Stabilization Fund (SFSF) funds that have been assigned fund code 266 with your district’s general fund (fund 199 for school districts or fund 420 for charter schools) funds for PEIMS budget submission purposes only. This is necessary since amounts for Foundation School Fund (FSF) and Available School Fund (ASF) were paid using SFSF dollars.

This crosswalk of fund 266 to fund 199 or 420 is necessary only for budget data since budget information is only required to be submitted for the general fund, food service fund, and debt service fund, thereby missing any of the FSF and ASF funds that were budgeted in fund 266. The affected record is the 030 District Finance Data – Budget record, which is included in PEIMS Submission 1. The first submission due date is December 3, 2009. The resubmission due date is January 21, 2010.

Example:
Learning ISD (999-999) budgeted $300,000 in salaries for instruction in the general fund (199). Learning ISD also received an additional $100,000 in SFSF funds budgeted as salaries for instruction in fund 266.

  1. Fund
  1. Function
  1. Object
  1. Sub-Object
  1. Organization
  1. Fiscal Year
  1. Amount
  1. 199
  1. 11
  1. 6100
  1. 10
  1. 001
  1. X
  1. 300000
  1. 266
  1. 11
  1. 6100
  1. 10
  1. 001
  1. X
  1. 100000

PEIMS 030 Record

  1. Record Type
    Code
  1. District ID
  1. Fund
    Code
  1. Function
    Code
  1. Object
    Code
  1. Organi-zation
    Code
  1. Fiscal
    Year
  1. Program
    Intent
    Code
  1. Budget
    Amount
  1. E0755
  1. E0212
  1. E0316
  1. E0317
  1. E0318
  1. E0319
  1. E0974
  1. E0320
  1. E0321
  1. C042
  1.  
  1. C148
  1. C146
  1. C137
  1.  
  1.  
  1. C147
  1.  
  1. Columns
    1 - 3
  1. Columns
    4 - 9
  1. Columns
    10 - 12
  1. Columns
    13 - 14
  1. Columns
    15 - 18
  1. Columns
    19 - 21
  1. Column
    22
  1. Columns
    23 - 24
  1. Columns
    25 – 35
  1. 030
  1. 999999
  1. 199
  1. 11
  1. 6100
  1. 001
  1. 0
  1. 11
  1. 00000400000

The only difference in the preceding example for a charter school would be the substitution of fund 420 for fund 199.

If your district prepared its general fund budget with the SFSF funds included, your district would just report the general fund budget as prepared assuming the SFSF funds were still included on the Snapshot date of October 30, 2009. For audit purposes, the SFSF funds will need to be moved to fund 266 after the PEIMS Submission 1.

For additional assistance, please contact your education service center or the Financial Audits Division at the Texas Education Agency.

Sincerely,

Adam Jones
Deputy Commissioner for Finance and Administration/
Chief Operating Officer

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