| Action Required |
May 10, 2001
TO: SCHOOL DISTRICT SUPERINTENDENTS
SUBJECT: Texas School Directory
The purpose of this correspondence is to remind
you to update your school district information for the 2001 - 2002
Texas School Directory publication.
| Texas School Directory Updates | It is time again to
update school district information using the Texas Education
Directory (AskTED) maintenance system. The data from AskTED
will be used to print the 2001 - 2002 Texas School Directory
publication. In order to ensure correct information in this
publication, please verify all the data for your district (and
all campuses within your district) for accuracy. If changes
are necessary, have your AskTED Administrator make those
corrections. |
| Importance | It is very important
that we have the correct school information for your district
for several reasons: 1. PEIMS data collection is verified by comparing it to data in AskTED. For your PEIMS data to be completed correctly, the information in AskTED must be current and correct. 2. This information is used to print the Texas School Directory publication. 3. Address, phone, fax, e-mail, and staff information from AskTED is used for mailing labels and for communication between districts and the TEA. |
| Update Deadlines | Immediately:
If you have not named an AskTED Administrator, please do so at
once! Request the user ID and password forms from Eva Bayer of
the TEA. (See contact information below.) June 15, 2001: If your AskTED Administrator makes the updates for your district, be sure all updates are complete by this date. June 19, 2001: Data received after this date may not be included in the Texas School Directory publication. |
| Changes to AskTED | Three changes are
being made to the AskTED system that will affect districts: 1. TEA is now requiring that all districts have an "Official Email Address" in AskTED. The email address will be used when the Agency wishes to send official TEA correspondence to the district. Please enter the appropriate email address in the email address field on the "District Update Superintendent" screen in AskTED. 2. TEA will be using SmartMailer software for future mail-outs to school districts. Address information in AskTED will be compared to the address information the U.S. Post Office has for your district. This will allow the Agency to use a more cost efficient mailing rate. Please be sure the address information in AskTED matches the U.S. Post Office addresses for your district and campuses. Attached is a list of common abbreviations from the U.S. Post Office that TEA will be implementing in AskTED. (See the attached list.) We are requesting that all school districts use these abbreviations. 3. A new role of Technology Coordinator (at the district level) has been added to AskTED. This information is frequently requested and will be a benefit to the Agency. If you have a technology coordinator, please add that person to your administrative staff listing in AskTED. |
| Changes Which Must Be Made by TEA | Certain school
district information can only be added to AskTED by the
Agency. Have your AskTED Administrator contact Eva Bayer (note
contact information below) if you need to make any of the
following changes for campuses within your district: 1. Addition or deletion of a school campus. 2. Changes to school campus type. 3. Charter schools must contact the Charter School Division at TEA to update their information in AskTED. Approval by the State Board of Education is required for all Charter school changes. Please contact Mary Alvarez at 512-463-9575 to update Charter school data. |
| If You Are Unable to Update School Information Using AskTED | Contact your regional
Education Service Center (ESC) and ask if they can make the
updates for your school district using AskTED. If they cannot,
the TEA will send a paper Texas School Directory Update Form
to you if requested by May 15, 2001. Contact Eva Bayer to
request this form. The verified/updated forms must be returned
to the TEA by May 31, 2001 in order for all changes to be
included in the 2001-2002 Texas School Directory. |
| Contact Information for AskTED | Contact: Eva Bayer by
phone or e-mail for AskTED assistance. Phone: 512-463-9809 E-mail: Ebayer@tea.state.tx.us |
| AskTED Administrator | It is extremely
important that your AskTED Administrator's name and e-mail
address be included in your district's AskTED directory
information. Please check to be sure that this information is
correctly entered. If a new AskTED Administrator is named,
your district's information should be updated to reflect this
change. A new password and user ID must also be issued for
this individual. Please contact Eva Bayer to obtain forms for
a new password and ID whenever you have a new AskTED
Administrator.Since the TEA, school, and district staff send
information and updates to the AskTED Administrator using
e-mail, your AskTED Administrator must have an e-mail account
and check it daily. |
Thank you for your cooperation.
Sincerely,
Brian Rawson
Managing Director for Information Systems
For further information on this topic, contact Eva Bayer at 512-463-9809.