Technology Requirements for Connecting to the
Online Expenditure Reporting Form
To connect to the online form, you will need the following:
- A personal computer. You do not need any special software loaded on your computer, only an Internet browser.
- Internet service from an Internet service provider (ISP). If you do not have Internet capability, you can request a paper form by calling the Office of Statewide Initiatives at (800) 819-5713.
- A standard Internet browser, either Netscape (3.0 or later) or Microsoft Internet Explorer (3.0 or later). Both browsers are now available free of charge. You can download the Netscape browser at http://home.netscape.com/browsers/index.html or the Microsoft Explorer browser at http://www.microsoft.com/windows/IE/.
Accessing the Project Expenditure Form
To log into the online Project Expenditure Form, follow these steps:
- Open your Internet browser - either Netscape or Microsoft Explorer.
- Enter the following Internet address: http://www.tea.state.tx.us/reading/contents.html
- After you enter the Internet address listed above, select Accelerated Reading Instruction Program. After you reach the Accelerated Reading page, select the Report of Project Expenditures Form and you will be ready to begin.
Unable to Connect with the Project Expenditure Form?
If you are experiencing problems accessing the online expense form, check to make sure there is no problem with your personal computer or Internet service provider. If you need help,
call the Office of Statewide Initiatives at (800) 819-5713 between the hours of 8:00 am - 5:00 pm, Monday through Friday.
Information Needed to Submit Interim or Final Expenditures
After accessing the Project Expenditure Form you will need to enter the following information needed to complete the form. Listed below are the basic steps involved in completing the expense reporting form online. Enter all money amounts as whole dollars only; without a dollar sign; and without commas or decimal points. If there are no dollar amounts to enter, leave the field blank or enter 0.
1. First select whether this is an Interim or Final Report.
2. County District Number - This 6-digit number is used to identify school districts according to the county in which they reside and the type of school district (e.g., common, independent, consolidated, municipal or charter). When entering this number do not use hyphens or commas, for example Austin ISD would be entered as 227901 not 227-901.
3. Authorized Officer - Enter the name of the County District representative that is responsible for submitting this report.
4. Preparer (Contact) - Enter the name of the person designated as the contact for the entire district. This person should be available by telephone in case questions arise.
5. Telephone Number - Enter the phone number, including the area code, where the Preparer or contact person can be reached.
6. Total Expenditures - Enter the total of the expenses being reported on this form. Enter whole dollars only.
7. Payroll Costs (6100)- Enter the total of the amount used for payroll costs. You will need to provide a breakdown of these costs into Teacher Pay; Tutor Pay; Substitute Teachers; Classroom Aides; and Other Payroll Costs.
8. Professional & Contracted Services (6200) - Enter the total amount spent for professional and contracted services. These costs must be broken out into Training; Consultants; and Other Professional and Contract Services.
9. Supplies & Materials (6300) - Enter the total of expenses items for Supplies and Materials, giving a breakdown into the following categories: Supplemental Curriculum; Additional Assessment Material; Reading Materials; and Other Supplies and Materials.
10. Other Operating Costs (6400) - Enter the total of Other Operating Costs and specify whether they are Stipends or Other Operating Costs.
11. Capital Outlay - Enter the total of Capital Outlay expenses.
12. Indirect Costs - Enter the total for Indirect Costs.
IMPORTANT: Please verify that all your information is complete and correct. You may not change any information using the Online Report of Project Expenditures Form after you submit your expenses. If you need to make a change to your expenses after submitting, call the Office of Statewide Initiatives at (800) 819-5713 between the hours of 8:00 a.m. - 5:00 p.m. Monday through Friday.
After you submit and verify your expense information, you will be presented with a summary screen. It is suggested that you print a copy of this screen for your records.
A MS Word version of this letter and attachments is available for download.
For further information on this topic, contact Statewide Initiatives at 1-800-819-5713 or (512) 463-9027.