| ACTION REQUIRED |
May 22, 2000
TO THE ADMINISTRATOR ADDRESSED:
SUBJECT: Accurate Reporting on the Disciplinary Alternative Education Program
PEIMS 425 Record
This letter is to bring to your attention the importance of accurate reporting of student disciplinary actions on the Public Education Information Management System (PEIMS) 425 Record. As you are aware, Chapter 37 of the Texas Education Code (TEC) requires the Texas Education Agency to collect very specific data regarding disciplinary placements. Additionally, the requirement for an annual evaluation of disciplinary alternative education programs (DAEPs) set forth in TEC §37.008(m) makes the need for accurate reporting all the more urgent.
A desk audit of PEIMS 425 Record data for the 1998-99 year indicates that there may be issues related to accurate coding of disciplinary actions. Please review your PEIMS 425 Record data for accuracy before the third submission date of June 22, 2000. Be sure that you have chosen the proper reason and action codes that accurately describe the behavior and placement of the student.
Attached for your assistance is an explanation of certain issues that came to our attention during the desk audit. While these are not the only issues requiring attention, the explanation may assist you in avoiding some of the more common errors associated with the 425 Record. Also attached for your review is the July 27, 1999, 'TO THE SUPERINTENDENT ADDRESSED LETTER' describing the changes to the reporting of student disciplinary actions on the PEIMS 425 Record.
If you have any questions regarding coding requirements on the PEIMS 425 Record, please contact Mr. Billy Jacobs, Safe Schools Division Director at (512) 463-9982 or your regional education service center. Thank you for cooperation on this matter.
Respectfully,
Arturo Almendarez
Deputy Commissioner for Programs and Instruction
A MS Word Version of this letter and attachment is available for download.
For further information on this topic, contact the Safe Schools Division at (512) 463-9982.