DESTROYED TEXTBOOKS AS A RESULT OF HURRICANE IKE AND ORDERING REPLACEMENTS.
School districts and charter schools that have had state-adopted
instructional materials destroyed as a result of Hurricane Ike should
first report those materials on a TEX-012, Report on State-Owned
Textbooks That Have Been Destroyed. (A TEX-012 can be created in
EMAT by going to “Lost, Destroyed Damaged Textbooks”
in the EMAT menu.) Districts and charter schools must complete the
report of destroyed textbooks as soon as possible but no later than
60 days after the loss of textbooks. If possible, only one report
per occurrence should be submitted. The form may be sent by fax
to (512) 475-3612 or mailed to Texas Education Agency, Instructional
Materials and Educational Technology, 1701 North Congress, Austin,
Texas 78701. Once the report is received at the agency, it will
be reviewed and the district's inventory will be reduced accordingly.
After the inventory has been reduced, the school district may order
instructional materials on an "Ike (Texas) Disaster" requisition
to replace the destroyed materials.
Braille and large print textbooks will be reported
as damaged in the EMAT system on form EVI-012, Report on State-Owned
EVI Products That Have Been Destroyed. Districts must complete the
report of damaged special textbooks as soon as possible but not
later than 60 days after the loss of textbooks. Only one report
per occurrence should be submitted. When completing the EVI-012,
first complete the drop-down box that indicates how the textbooks
were damaged and then enter “Hurricane Ike” next to
“Other”. The form may be sent by fax to (512) 475-3612
or mailed to Texas Education Agency, Instructional Materials and
Educational Technology, 1701 North Congress Avenue, Austin, Texas
INSTRUCTIONAL MATERIALS FOR STUDENTS FROM ANOTHER TEXAS SCHOOL DISTRICT
WHO HAVE BEEN DISPLACED BY HURRICANE IKE.
Please follow the procedures below when ordering instructional materials
for students from another Texas school district who have been displaced
by Hurricane Ike:
a. Update the populations in EMAT
to allow for the increase in students. Please refer to the EMAT
Online Help link found at the top of the left-hand side of the
EMAT screen. Instructions are located under the header, “Using
EMAT for Requisitions,” and under the title “Populations
for Textbook Requisitions.”
b. Create separate requisitions when
ordering materials for students displaced by Hurricane Ike. In
EMAT under “Requisitions” and “Create,”
open the “Ike (Texas) Disaster” requisition. Material
for displaced students from Texas should be ordered under “Ike
c. Send a memo to the attention of
Deanna Marotz at email@example.com
with the following information: the school district, the county
district number, and county in Texas the students are from and
the “Ike (Texas) Disaster” requisition number.
Please follow the procedures below for ordering Braille
and large print textbooks for students from another Texas
school district who have been displaced by Hurricane Ike:
a. Create separate requisitions when
ordering special textbooks for students displaced by Hurricane
Ike. In EMAT under “Requisitions (EVI)” and “Create”,
open the “Ike (Texas) Disaster” requisition. Material
for displaced students from Texas should be ordered under “Ike
b. Send a memo to the attention of
Pat Hatcher at firstname.lastname@example.org
and provide the following information: the number of students,
the school district, the county district number, and county in
Texas the students are from and the “Ike (Texas) Disaster
2010 PUBLISHER ORIENTATION MEETING
On August 4, 2008 the Texas Education
Agency held a meeting to familiarize publishers with the Texas Essential
Knowledge and Skills (TEKS) in Proclamation 2010. The presentations
by curriculum staff addressed specific requirements of the English
Language Proficiency Standards and the English Language Arts and
Reading TEKS. An explanation of recent changes to State Board of
Education rule and their affects on Proclamation 2010 was also provided.
A PDF of the agenda, a PDF of the PowerPoint
presentation, and an audio recording of the meeting are available
at the links below:
Proclamation 2010 and Proclamation
2011 are posted at http://www.tea.state.tx.us/textbooks/proclamations/index.html
An additional publisher meeting will
be held in October to discuss the schedule of activities in Proclamation
2010 and the review and adoption process.
AKTUELL, LEVEL 3 TEXTBOOKS
EMC/Paradigm Publishing will be replacing
all student and teacher editions of their Deutsch Aktuell, Level
3 textbooks in Texas schools. All current copies will be returned
to EMC/Paradigm at the publisher’s expense.
The publisher will contact the depository
and all schools who have ordered the materials with information
regarding this replacement. Both the student edition (ISBN 0-8219-2605-5)
and teacher edition (ISBN 0-8219-2606-3) are due to be replaced
by August 15, 2008.
If you need further information, please
contact the publisher at email@example.com or the TEA at firstname.lastname@example.org.
MEETING ON MAXIMUM COST FOR PROCLAMATIONS 2010 AND 2011
On Wednesday, April 30, 2008 at 9:00
A.M., the Texas Education Agency held a meeting to solicit input
from publishers on maximum costs associated with subjects included
in Proclamations 2010 and 2011. A PDF of the agenda, a PDF of the
PowerPoint presentation, and an audio recording of the meeting are
available at the links below:
FOR SCHOOL YEAR 2008-09. School districts and charter
schools can begin requisitioning state-adopted instructional materials
for school year 2008-09 on April 4, 2008. The instructions for placing
orders are found at the link below. Please read the instructions
for Ordering Instructional Materials for School Year 2008-09
For newly adopted elementary mathematics
subjects, school districts and charter schools are entitled to 108
percent of their enrollment in the subject or grade. For continuing
adoptions, the quota is set at 103 percent of a school district's
enrollment in the subject or grade; however, please note the exceptions
shown in the instructions.
MATERIALS FOR SCHOOL YEAR 2008-09. TEA is preparing
the EMAT system for receipt of school year 2008-09 requisitions
and there are several actions that must be taken in that regard.
Please note the following significant events concerning submission
of requisitions for instructional materials:
• Beginning March 19, 2008,
the EMAT system will no longer accept requisitions for school
year 2007-08. School districts and charter schools will be able
to view data in EMAT but will not be allowed to place requisitions.
If a district experiences a natural disaster or emergency, please
contact the Instructional Materials and Educational Technology
Division at (512) 463-9601.
• The EMAT system will be closed on Friday, March 28, 2008,
in order to incorporate the latest updates into the system. EMAT
will become available again on Monday, March 31, 2008.
• School districts and charter schools may begin submitting
requisitions for school year 2008-09 on April 4, 2008. Lists of
instructional materials adopted in November 2007 under Proclamation
2005 can be found under “Information Related to Proclamation
2005” at http://www.tea.state.tx.us/textbooks/adoptprocess/index.html.
The Local Board of Trustees Certification form, found at http://www.tea.state.tx.us/textbooks/forms/certificate.rtf,
is due to the Texas Education Agency on April 1, 2008. Please
ensure that the following information is included on the form:
(1) the name of the school district or charter school, (2) the
county-district number of the school district or charter school,
(3) the signature of the local board president and board secretary,
(4) three separate weeks in the summer that your district prefers
shipment of the materials, and (5) dates during the summer that
your school district will not be available to accept shipments.
This form should be mailed to Texas Education Agency, Instructional
Materials and Educational Technology, 1701 North Congress Avenue,
Austin, Texas 78701 or sent by fax to the attention of Robert
Lopez at (512) 475-3612.
• Detailed ordering instructions will be provided in a future
LISTS OF INSTRUCTIONAL MATERIALS ADOPTED
IN NOVEMBER 2007: The lists of instructional materials
adopted in 2007 under Proclamation 2005 (Mathematics, K-5 and Mathematics,
Spanish, K-5) are now available on the TEA website. To access the
reports, please visit: http://www.tea.state.tx.us/textbooks/adoptprocess/index.html.
Contact information for the publishers
whose material was adopted can be found at http://www.tea.state.tx.us/textbooks/publishers/proc2005/2007publishers.html.
COURSE NUMBERS FOUND ON PEIMS DIVISION WEB PAGE.
Textbook coordinators and campus textbook staff may locate PEIMS
course numbers on the PEIMS Division web page under the label PEIMS
Data Standards at: http://www.tea.state.tx.us/peims/standards/index.html.
The directions for accessing this information are as follows: Under
“Download,” click the desired school year that you are
interested in viewing. If the school year that you desire to see
is not shown on the first page, then go to the PEIMS
Data Standards Archive. After the new web page appears, look
under “Section 4: Description of Codes” to select the
desired code table, sorted alphabetically, numerically, or by code
table. Although the Multi List Codes (MLC) are not shown directly,
the course names to which they refer are shown along with the corresponding
PEIMS codes. The PEIMS Division maintains the most current PEIMS
identification numbers available.
OF SURPLUS BRAILLE AND LARGE TYPE TEXTBOOKS. Final
arrangements and preparations are being made for receipt of surplus
special textbooks at the Special Textbook Redistribution Center
(STRC) in San Antonio. These materials may be returned from November
1, 2007 through March 31, 2008. Instructions for returning surplus
materials are available at the following website: http://www.tea.state.tx.us/textbooks/distribution/evichapter5.pdf.
Shipments of braille or large type textbooks should be carefully
packed in BOXES. A packed box must weigh over one pound but cannot
exceed 40 pounds and must not measure more than 72 inches in three
directions. All returns must be shipped by the United States Postal
Service, Free Matter for the Blind and Handicapped. You may print
a copy of the Free Matter mailing label from the following website:
Please send all shipments to: Special Textbook Redistribution Center,
1314 Hines Avenue, San Antonio, Texas 78208, Attn: Vivian Seki.
A copy of the EVI-031, Interim Statement of EVI Charges/Shipping
List should be placed in one of the boxes, which should be labeled
“Packing List Enclosed”. In addition, please mail a copy of the
EVI-031, Interim Statement of EVI Charges/Shipping List to the Instructional
Materials and Educational Technology Division, 1701 N. Congress
Avenue, Austin, Texas 78701.
ENTER SURPLUS MATERIALS INTO EMAT! This is a friendly
reminder to all school districts and open enrollment charter schools
to enter their surplus materials into the EMAT system. It is apparent
that not all schools are entering these materials into EMAT. We
cannot depend on only a small number of schools to send these materials
throughout the state. Remember that in order to make the surplus
system work, all school districts and charter schools must do their
part! The requirement to report surplus materials can be found in
Title 19, Texas Administrative Code, Chapter 66. It requires school
districts and open-enrollment charter schools to identify surplus
instructional materials for any subject area/grade-level based on
Definition of Surplus Instructional Materials:
For courses that use textbooks that are in the first year of adoption,
any textbooks in excess of 110% of enrollment shall be considered
surplus. For courses that use textbooks that are in the second or
later years of adoption, any textbooks in excess of 120% of enrollment
shall be considered surplus. Overages that exceed these definitions
should be entered into the EMAT Online Adjust Surplus Screen; except
that instructional materials are needed for the following school
year are not considered surplus and should not be entered into the
Adjust Surplus Screen. More detailed information on how to enter
surplus materials into EMAT can be found in the EMAT system under
Online EMAT Help.
One of the recommendations in the State Auditor’s
Office report of March 2007 was to “Require all schools to
submit updated surplus textbook inventory counts to the EMAT system
by October 1 of each year. The timing of these submissions will
help the Agency ensure existing surplus textbook inventories will
be available for use by other schools for the majority of each school
Your attention to updating your surplus materials
in EMAT will be greatly appreciated by districts who need those
materials. In cases of flood, fire or other disasters, schools need
to replace large quantities of materials and the surplus system
is especially valuable in these instances.
OF SUBSTITUTIONS BY STATE BOARD OF EDUCATION.
At their September board meeting the State Board of Education approved
the following substitutions from Goodheart-Willcox Publisher. The
new products have been added into the EMAT system.
Adventures in Food and Nutrition
ISBN 9781590706350, copyright 2007, MLC 9488
(replaced ISBN 1566378346, 2003 copyright)
Children: The Early Years
ISBN 9781590705858, copyright 2006, MLC 9486
(replaced ISBN 1566379458, 2004 copyright)
ISBN 9781590705339, copyright 2006, MLC 9476
(replaced ISBN 1590701402, 2004 copyright)
Learning for Earning
ISBN 9781590705513, copyright 2006, MLC 7411
(replaced ISBN 1566379393, 2004 copyright)
Video: Digital Communication and Production
ISBN 9781590707678, copyright 2008, MLC 9562
(replaced ISBN 1566377986, 2002 copyright)
FOR REPLACING DESTROYED INSTRUCTIONAL MATERIALS. When
a district needs to explain the loss of instructional materials
due to catastrophes such as fires or floods, or losses due to theft,
the Report on State-Owned Textbooks That Have Been Destroyed form,
TEX-012, should be submitted by the district to the TEA Instructional
Materials and Educational Technology (IMET) Division. This is a
printed report that should be mailed to IMET.
Districts should complete the report of destroyed
instructional materials within 60 days of the loss of the materials.
Only one report per occurrence should be submitted. In addition
to completing the TEX-012, the district must also send the IMET
Division all building property insurance information, if a claim
has been filed for destroyed instructional materials. All monies
collected for insured instructional materials must be remitted to
Districts should locally dispose of the instructional
materials reported on the TEX-012. To order replacement materials,
the district should submit a supplemental requisition through the
online Educational Materials (EMAT) system to IMET. These requisitions
will be given special attention by IMET distribution staff to ensure
that the replacement instructional materials are shipped as soon
OF SUBSTITUTIONS BY STATE BOARD OF EDUCATION. At their
July board meeting the State Board of Education approved the following
- The Handwriting Without Tears request to substitute
a newer version of Letters and Numbers for Me (Component
- The Scholastic Publishing request to substitute
a newer version of Scholastic Spelling, Level 3, Teacher's
Edition, Grade 3; Scholastic Spelling, Level 4, Teacher's Edition,
Grade 4; Scholastic Spelling, Level 5, Teacher's Edition, Grade
5; and Scholastic Spelling, Level 6, Teacher's Edition,
- The Goodheart-Willcox request to substitute newer
versions of three of their adopted titles: Fashion!; From
School to Work; and Technology Shaping our World.
DISPOSITION OF OUT-OF-ADOPTION
INSTRUCTIONAL MATERIALS. School
districts and open-enrollment charter schools may dispose of out-of-adoption
instructional materials in one of several ways as indicated below:
(1) First, school districts and open-enrollment
charter schools are required to make out-of-adoption instructional
materials (other than electronic instructional materials) available
to libraries maintained by city and county jails, institutions
within the Texas Department of Criminal Justice, and other state
(2) Second, school districts and open-enrollment
charter schools may retain the remaining out-of-adoption instructional
materials if they so choose.
(3) Third, they may donate out-of-adoption
instructional materials (other than electronic instructional materials)
to students, adult education programs, and nonprofit organizations.
(4) Fourth, after all efforts to donate
out-of-adoption instructional materials (other than electronic
instructional materials) to organizations listed in (3) above,
have been exhausted, a school district or open-enrollment charter
school may donate these materials for recycling locally. Recycling
is defined as removing the bindings and shredding the textbooks
for the purpose of producing new products from the processed materials.
Under no circumstances shall out-of-adoption instructional materials
be sold by a school district or open-enrollment charter school.
The authority of these instructions is the Texas
Administrative Code, Chapter 66, Section 66.131, State Adoption
and Distribution of Instructional Materials, Subchapter E. Disposition
of Instructional Materials, located at http://www.tea.state.tx.us/rules/tac/chapter066/ch066e.html.
If you have questions, please contact Deanna Marotz
or 512-463-9601 or Charles Mayo at email@example.com
TEXTBOOK REDISTRIBUTION CENTER (strc) OPEN FOR SHIPMENTS.
Textbook Coordinators may return surplus
braille/large type textbooks to the STRC warehouse Tuesday, January
16th through Tuesday, May 1st. You may print a copy
of return shipment instructions from the following website: http://www.tea.state.tx.us/textbooks/distribution/evichapter5.pdf.
All returns must be shipped by the United States Postal Service,
Free Matter for the Blind and Handicapped. You may print a
copy of the Free Matter mailing labels from the following website:
Please send all shipments to: Special Textbook Redistribution Center,
1314 Hines Avenue, San Antonio, Texas 78208.
freight lines is now the carrier for surplus materials.
School districts and charter schools should
now use Central Freight Lines to send surplus materials weighing
over 150 pounds to other school districts or charter schools. Schools
should contact their local Central Freight Lines to pick up the
materials. To find a list of all the local Central Freight Lines
locations and their local telephone numbers, go to Central Freight’s
click on “coverage area”, then “TX” (on
the map). Shipments can also be tracked on this website using the
BOL number. First, click on “Online Resources” and then
“Track by BOL#”. Remember to continue to utilize UPS
for surplus shipments weighing less than 150 pounds.
FOR STUDENTS WITH DISABILITIES.
School districts may now obtain state-adopted
instructional materials on audiotape for Special Education students
with any disability in kindergarten through 12th grade.
This includes “students with vision impairment, reading disabilities
and other disabilities as appropriate.” For more nformation,
please go to the following link:
or contact Recording for the Blind and Dyslexic, Texas Unit, by
firstname.lastname@example.org, toll free at 1-877-246-7321, or by
visiting their website at
www.rfbd.org. The form for ordering audiotape textbooks
may be found at
Contact the Division of Instructional Materials
and Educational Technology with questions or comments
by phone at 512-463-9601 or by fax at 512-475-3612
This page last updated
September 22, 2008