Substitutes and Staff on Leave

4A: Typical Substitute

Miss May is on the list of approved substitutes for Learning ISD (256925). She is called occasionally to substitute for a teacher who is ill or needs to take a day of personal leave.

Learning ISD would not submit a 090 Staff - Responsibilities record for Miss May.

4B: Floating Substitute

Mrs. Marks (000-72-7543) was hired by Learning ISD to be a floating substitute. She is a full-time, permanent employee of the district and is sent to fill-in at different campuses in the district wherever she is needed. She works each day from 8:30-3:30 with a 30 minute lunch.

Mrs. Marks (000-72-7543) was hired by Learning ISD to be a floating substitute. She is a full-time, permanent employee of the district and is sent to fill-in at different campuses in the district wherever she is needed. She works each day from 8:30-3:30 with a 30 minute lunch.

Input Record Type Code	District ID	Staff ID	Campus ID	Role ID	Service ID	Class ID Number
E0755	E0212	E0505	E0266	E0721	E0724	E1056
C042				C021	C022
Columns 1 – 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 - 30	Columns 31 – 38	Columns 39 - 52
090	256925	000727543	256925999	047	SR000007	00000000000001

00000000000001

Population Served Code	Filler	Number Students in Class	ESC SSA Staff Indicator Code	Class Type Code	Filler	Monthly Minutes	Filler
E0747		E0170	E1015	E1055		E1057
C030			C169	C179
Columns 53 - 54	Columns 55 - 59	Columns 60 - 62	Column 63	Columns 64 - 65	Columns 66 – 71	Column 72 – 76	Columns 77 – 80
01		000		01		07800

Explanation of 090 Staff - Responsibilities Record Layout

CAMPUS-ID 256925999 indicates that Mrs. Marks is an employee with district duties.

ROLE-ID 047 indicates Mrs. Marks is a substitute teacher.

SERVICE-ID SR000007 indicates Unassigned Professional classroom duty.

POPULATION-SERVED-CODE 01 indicates Regular Students are being served.

CLASS-TYPE 01 indicates that the setting for the instruction she provides is a “regular” class type.

CLASS-ID-NUMBER 00000000000001 is the unique id assigned to her duties.

NUMBER-OF-STUDENTS-IN-CLASS 000 indicates that 0 students are reported for the substitute since the students are reported on the teacher-of-record 090 Staff - Responsibilities record.

ESC-SSA-STAFF-INDICATOR-CODE is blank, since this is a school district.

MONTHLY-MINUTES 07800 indicates that 7800 minutes are associated with the substitute’s responsibility. (390 minutes each day x 5 days in the week x 4 weeks) = 7800 minutes

4C: Substitute for Staff Who Will Not Be Returning to Classroom

Miss Lucky (832-00-7654) was hired in September to teach a 55 minute Biology I (03010200) class as a substitute for a teacher who resigned from Batesville High School (002) and will not be returning to work.

Miss Lucky (832-00-7654) was hired in September to teach a 55 minute Biology I (03010200) class as a substitute for a teacher who resigned from Batesville High School (002) and will not be returning to work.

Input Record Type Code	District ID	Staff ID	Campus ID	Role ID	Service ID	Class ID Number
E0755	E0212	E0505	E0266	E0721	E0724	E1056
C042				C021	C022
Columns 1 – 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 – 30	Columns 31 – 38	Columns 39 - 52
090	256925	832007654	256925002	047	03010200	00000000000157

00000000000157

Population Served Code	Filler	Number Students in Class	ESC SSA Staff Indicator Code	Class Type Code	Filler	Monthly Minutes	Filler
E0747		E0170	E1015	E1055		E1057
C030			C169	C179
Columns 53 - 54	Columns 55 - 59	Columns 60 - 62	Column 63	Columns 64 - 65	Columns 66 – 71	Column 72 – 76	Columns 77 – 80
01		018		01		01100

Explanation of 090 Staff - Responsibilities Record Layout

CAMPUS-ID 256925002 indicates that Miss Lucky is an employee assigned to Batesville High School.

ROLE-ID 047 indicates Miss Lucky is a substitute teacher.

SERVICE-ID 03010200 indicates Biology I.

POPULATION-SERVED-CODE 01 indicates Regular Students are being served.

CLASS-TYPE 01 indicates that the type of setting for the instruction she provides is a “regular” class type.

CLASS-ID-NUMBER 00000000000157 is the unique id assigned to her duties for that class.

NUMBER-OF-STUDENTS-IN-CLASS 018 indicates that there are 18 students in the class.

ESC-SSA-STAFF-INDICATOR-CODE is blank, since this is a school district.

MONTHLY-MINUTES 01100 indicates that the teacher spends 1100 minutes a month teaching the class. (55 minutes each day x 5 days in the week x 4 weeks) = 1100 minutes

4D: Staff Who Will Return with Permanently Assigned Substitute

Mr. Stemper (443-67-0000) was permanently hired at the beginning of October at Batesville High School (002) to substitute for Mrs. Riley (372-54-0000) who taught Debate I (03240600) for 55 minutes each day. She will be out on extended medical leave for the rest of the year. Since Mrs. Riley is out of the classroom on the PEIMS fall snapshot date, is still on the district payroll and a permanent substitute has been hired, a 090 Staff - Responsibilities record is reported for her as well as for the substitute.

Mr. Stemper (443-67-0000) was permanently hired at the beginning of October at Batesville High School (002) to substitute for Mrs. Riley (372-54-0000) who taught Debate I (03240600) for 55 minutes each day. She will be out on extended medical leave for the rest of the year. Since Mrs. Riley is out of the classroom on the PEIMS fall snapshot date, is still on the district payroll and a permanent substitute has been hired, a 090 Staff - Responsibilities record is reported for her as well as for the substitute.

Input Record Type Code	District ID	Staff ID	Campus ID	Role ID	Service ID	Class ID Number
E0755	E0212	E0505	E0266	E0721	E0724	E1056
C042				C021	C022
Columns 1 – 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 – 30	Columns 31 – 38	Columns 39 - 52
090	256925	372540000	256925002	087	SR000007	00000000000001
090	256925	443670000	256925002	087	03240600	00000000DEB004

00000000DEB004

Population Served Code	Filler	Number Students in Class	ESC SSA Staff Indicator Code	Class Type Code	Filler	Monthly Minutes	Filler
E0747		E0170	E1015	E1055		E1057
C030			C169	C179
Columns 53 - 54	Columns 55 - 59	Columns 60 - 62	Column 63	Columns 64 - 65	Columns 66 – 71	Column 72 – 76	Columns 77 – 80
01		000		01		07800
01		018		01		07800

Explanation of 090 Staff - Responsibilities Record Layout

CAMPUS-ID 256925002 indicates that Mrs. Riley normally provides services at Batesville High School.

ROLE-ID 087 indicates Mrs. Riley and Mr. Stemper are teachers.

SERVICE-ID 03240600 indicates Debate I and SR000007 indicates Unassigned Professional classroom duty.

POPULATION-SERVED-CODE 01 indicates Regular Students are being served.

CLASS-TYPE 01 indicates that the setting for the instruction they provide is a “regular” class type.

CLASS-ID-NUMBER 00000000000001 and 00000000DEB004 are the unique id assigned to their duties.

NUMBER-OF-STUDENTS-IN-CLASS 000 indicates that 0 students are reported for Mrs. Riley as Mr. Stemper is the current teacher-of-record.

ESC-SSA-STAFF-INDICATOR-CODE is blank, since this is a school district.

MONTHLY-MINUTES 07800 indicates that 7800 monthly minutes are reported for each teacher’s responsibility. (390 minutes each day x 5 days in the week x 4 weeks) = 7800 minutes

4E: Teacher Who Will Return With Temporarily Assigned Substitute

Mr. James (746-00-2976) who teaches a 55 minute English II (03220200) class has taken a family medical emergency leave in October. Typical substitutes will handle his class until his return.

Because Mr. James absence is temporary, he will return to the classroom and he is still on the district payroll. As a result, he remains the teacher-of-record and his 090 Staff - Responsibilities record for the English II class is reported as if he were working. The responsibility for the “typical substitute” is not reported. No 090 Staff - Responsibilities record would be reported by Learning ISD for the substitute.

Because Mr. James absence is temporary, he will return to the classroom and he is still on the district payroll. As a result, he remains the teacher-of-record and his 090 Staff - Responsibilities record for the English II class is reported as if he were working. The responsibility for the “typical substitute” is not reported. No 090 Staff - Responsibilities record would be reported by Learning ISD for the substitute.

Input Record Type Code	District ID	Staff ID	Campus ID	Role ID	Service ID	Class ID Number
E0755	E0212	E0505	E0266	E0721	E0724	E1056
C042				C021	C022
Columns 1 – 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 – 30	Columns 31 – 38	Columns 39 - 52
090	256925	746002976	256925002	087	03220200	00000000ENG001

00000000ENG001

Population Served Code	Filler	Number Students in Class	ESC SSA Staff Indicator Code	Class Type Code	Filler	Monthly Minutes	Filler
E0747		E0170	E1015	E1055		E1057
C030			C169	C179
Columns 53 - 54	Columns 55 - 59	Columns 60 - 62	Column 63	Columns 64 - 65	Columns 66 – 71	Column 72 – 76	Columns 77 – 80
01		020		01		01100

Explanation of 090 Staff - Responsibilities Record Layout

CAMPUS-ID 256925002 indicates that Mr. James is assigned to Batesville High School,

ROLE-ID 087 indicates Mr. James is a teacher.

SERVICE-ID 03220200 indicates English II classroom duty

POPULATION-SERVED-CODE 01 indicates Regular Students are being served.

CLASS-TYPE 01 indicates that the setting for the instruction he provides is a “regular” class type.

CLASS-ID-NUMBER 00000000ENG001 is the unique id assigned to his duties.

NUMBER-OF-STUDENTS-IN-CLASS 020 indicates that 20 student are reported as Mr. James continues to be the teacher-of-record.

ESC-SSA-STAFF-INDICATOR-CODE is blank, since this is a school district.

MONTHLY-MINUTES 01100 indicates that 1100 monthly minutes are reported for each teacher’s responsibility. (55 minutes each day x 5 days in the week x 4 weeks) = 1100 minutes