Input Record Type |
District ID |
Student ID |
Campus ID of Enrollment |
Instruc-tional |
Reporting Period Indicator Code |
Number Days Taught |
Grade Level Code |
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Column |
Column |
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510 |
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510 |
Flexible Attendance Program Type Code |
Flex |
Filler |
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The 510 Career & Technical Education (CTE) Flexible Attendance Student record is used to report the Career and Technical Education (CTE) flexible attendance data for each eligible CTE student enrolled in an approved Flexible Attendance Program.
INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.
DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.
DISTRICT-ID on the 510 CTE Flexible Attendance records must match the value for DISTRICT-ID on the LEA 010 District record.
STUDENT-ID (E0001) is the student's Social Security number or a state-approved alternative identification number.
When available, the student's Social Security number should be reported. If this number is not available, follow the instructions under the 100 Student Identification record for the assignment of an alternate identification number.
The first character of STUDENT-ID must be "S" or "0"-"8".
CAMPUS-ID-OF-ENROLLMENT (E0782) indicates the unique campus identification number of the campus in which the student is enrolled.
The last three characters of CAMPUS-ID-OF-ENROLLMENT must be in the range of 001-698. 699 is designated for summer school, and is never used in reporting student data.
CAMPUS-ID-OF-ENROLLMENT must match CAMPUS-ID on a 020 Campus record.
INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) indicates the instructional track for the student. (This data element pertains to the instructional calendar for the student. It does not refer to ability groupings.)
Campuses which make use of multiple instructional calendars are considered to have more than one instructional track. A campus can have up to 10 instructional tracks (0-9). Anytime the NUMBER-DAYS-TAUGHT for a particular six-week reporting period at a campus are different, then there must be an additional INSTRUCTIONAL-TRACK-INDICATOR-CODE for that six-week reporting period. It is recommended that the instructional tracks on a campus are numbered beginning with 0, and following in sequence. The INSTRUCTIONAL-TRACK-INDICATOR-CODE is used by TEA to differentiate between multiple instructional calendars when calculating Foundation School Funding.
REPORTING-PERIOD-INDICATOR-CODE (E0934) indicates the period for which the attendance data are being reported.
The instructional calendar(s) for each campus must be divided into six approximately equal reporting periods. Warning: School calendar tracks exceeding 180 days will result in less ADA funding per day for the school district/campus.
For the 510 CTE Flexible Attendance record, the REPORTING-PERIOD-INDICATOR-CODE is limited to codes “1” – “6” for Submission 3 and codes “7” – “8” for Submission 4.
NUMBER-DAYS-TAUGHT (E0935) indicates the number of days of instruction offered, as shown on the school calendar, during a particular reporting period.
Instructional days do not include days of teacher in-service or preparation, or holidays. All students assigned to a particular instructional track will have the same NUMBER-DAYS-TAUGHT. Warning: School calendar tracks exceeding 180 days will result in less ADA funding per day for the school district/campus.
The instructional calendar(s) for each campus must be divided into six approximately equal reporting periods.
For Submission 3, NUMBER-DAYS-TAUGHT may not exceed 45 days for the first five six-week reporting periods or 90 days for the sixth six-week reporting period.
For submission 4, the NUMBER-DAYS-TAUGHT for the OFSDP Credit Recovery Program must be reported as 30 days.
GRADE-LEVEL-CODE (E0017) indicates the current grade level of the student.
If a student changes grade levels during the course of the school year, then the GRADE-LEVEL-CODE will reflect each grade level that the student was assigned during the course of the year. If the student changes grade levels during a reporting period, then the student will have a 500 Flexible Attendance data record for the days of attendance associated with each grade level in that reporting period.
FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE (E1045) indicates the unique type of flexible attendance program to which the student’s flexible attendance is related.
There are three (3) unique programs that generate attendance data on the 500 Career & Technical Education (CTE) Flexible Attendance data record.
1: Optional Flexible School Day Program (OFSDP) – Submission 3 only
2: High School Equivalency Program (HSEP) – Submission 3 only
3: OFSDP Credit/Promotion Recovery Program – Submission 4 only
The following is a brief description of each of the Flexible Attendance Program Types:
1 - Optional Flexible School Day Program (OFSDP) – This is an attendance program for students who: 1) have dropped out of school or are at risk of dropping out, 2) are participating in an approved early college high school plan, or 3) are attending a campus implementing an innovative redesign under a plan approved by the commissioner of education. For the complete eligibility and program rules, refer to the Student Attendance Accounting Handbook.
2 - High School Equivalency Program (HSEP) - The High School Equivalency Program (HSEP) is also known as the "In-School GED Program." The Texas In-School GED Program provides an alternative for high school students aged 16 and older who are at risk of not graduating from high school and earning a high school diploma. Only those school districts that have applied and been approved by the agency may operate High School Equivalency Programs (HSEP). For the complete eligibility and program rules, refer to the Student Attendance Accounting Handbook.
3 - OFSDP Credit/Promotion Recovery Program – This is an attendance program that occurs in the summer period between school years for students who as a result of not meeting the attendance requirements under TEC, §25.092, will be denied credit (promotion) for one or more classes in which the students have been enrolled. For the complete eligibility and program rules, refer to the Student Attendance Accounting Handbook.
FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT (E1053) indicates the total number of minutes the student was present in an approved career and technical education course(s) that the student was eligible for and enrolled in during a particular reporting period.
The FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT for a particular REPORTING-PERIOD-INDICATOR-CODE reflect the total actual CTE class time that a student attended the CTE classes in which they were enrolled. Unlike the reporting structure for the 410 CTE Attendance record where the data is reported by the CTE contact hour category (V1, V2, V3, etc…), the total amount of CTE class time attended is reported together in a single value. NOTE: No single career and technical education course can generate more than 3 contact hours per day. Forty-Five (45) minutes of CTE attendance is the minimum amount of time that a CTE student must attend a CTE class(es) on a given day in order for that time to be included in the FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT.
The value reported for FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT on the 510 CTE Flexible Attendance record for a particular reporting period must always be equal to or less than the value reported for FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT for the same reporting period.
Data Conversion Formulas/Rules
FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT / (NUMBER-DAYS-TAUGHT x 360 minutes) = Flexible Attendance Career and Technical Education Full Time Equivalents (FTEs) for a particular six-week reporting period.
The FTE value used for funding purposes is limited to the actual equivalent days present (partial days are allowed) as calculated from the 500 Flexible Attendance record for a particular six-week reporting period. The limit is calculated as follows. Flex attend career and technical minutes are limited to the smaller of flex attend minutes present or flex attend career and tech minutes present.
For example, Student Mark is enrolled in a funding eligible CTE course and generates 3300 minutes of FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT in the 4th Reporting Period which had NUMBER-DAYS-TAUGHT of 30. Student Mark was reported on his 500 Flexible Attendance record with FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT of 6900 minutes.
The following is an illustration of how TEA will convert the FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT to CTE FTEs.
Career and Technical Education Minutes to FTE Calculation:
Student Mark– Reporting Period 4
NUMBER-DAYS-TAUGHT = 30
FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT = 3300 minutes
FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT = 6900 minutes
Flex Attend Equivalent Days Present = 6900 minutes / 240 minutes = 28.750 = 28.75 days
Note: If NUMBER-DAYS-TAUGHT is less than Flex Attend Equivalent Days Present, then funding is limited to the value of NUMBER-DAYS-TAUGHT.
Flex Attend Average Daily Attendance for Reporting Period 4 = 28.75/30 = .9583 = .958 ADA
Flexible Attendance Career and Technical Education Full Time Equivalents (FTEs)
= 3300 CTE Flexible Attendance Minutes Present / (30 Days Taught) x 360 minutes)
= 3300 minutes/10800 minutes
= .3055 FTEs
= .306 CTE Flexible Attendance FTEs for Reporting Period 4.
Note: Fractional days present will be rounded to the nearest hundredth (2 decimal places). 28.750 would be rounded to 28.75 equivalent days present. FTEs are rounded to the nearest thousandth (3 decimal places). .9583 would be rounded to .958 CTE FTEs.
For CTE students participating in the Flexible Attendance Program, report a 505 CTE Flexible Attendance record for each reporting period for each CTE student who was eligible for and served in the CTE program.
For each student with a 510 CTE Flexible Attendance record, there must be a 500 Flexible Attendance record with matching values for CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT, and GRADE-LEVEL-CODE.
If the LEA offers instruction in a CTE course(s) that has not been approved for CTE weighted funding, do not include the time attended in these courses on a 510 CTE Flexible Attendance record for any student served in those courses.
A student can generate a maximum of six contact hours (360 minutes) per day for weighted funding purposes. However, all minutes of attendance in CTE coursework must be reported.
Report all of a student's FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT for a particular reporting period on a single 510 Student -Career and Technical Flexible Attendance record, unless the record key changes.
Students in Grade Levels EE – 6 are not eligible for CTE Flexible Attendance Reporting.
Students in grades 7 and 8 can only be reported for approved Career and Technical Education for the Disabled (CTED) courses.
Do not create a 510 CTE Flexible Attendance record for a student who did not participate in approved CTE courses during the reporting period indicated or who was ineligible for ADA during the entire reporting period.
Refer to Section V of the Student Attendance Accounting Handbook for the complete Technical Education (CTE) eligibility information and complete coding instructions.
Refer to the Student Attendance Accounting Handbook for the complete attendance accounting rules for the Career and Technical Education program.
Special Reporting Requirements
Texas School for the Deaf (TSD) and Texas School for the Blind and Visually Impaired (TSBVI), and Texas Juvenile Justice Department (TJJD) (formerly TYC) do not report the 510 CTE Flexible Attendance record for any students served using the Flexible Attendance Accounting Rules. These schools are not eligible to earn CTE contact hour funding.