Input Record Type Code	District ID	Student ID	Campus ID of Enrollment	Grade Level Code	Optional Extended Year Program Type Code	Number Days Taught	Total Days Absent	Total Eligible Days Present
E0755	E0212	E0001	E0782	E0017	E1014	E0935	E0036	E0937
C042				C050	C168
Columns 1 – 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 - 29	Column 30	Columns 31 - 33	Columns 34 - 37	Columns 38 - 41
407
407

407

Local Student ID	OEYP Promotion Retention Indicator Code	Filler
E0923	E1029
	C170
Columns 42 - 50	Columns 51 - 52	Columns 53 - 80

  Districts will report 407 records in an alternative/fourth submission only if the district served students through the Optional Extended Year Program (OEYP).

  A 100 and 101 record must be reported along with each 407 record.

  CAMPUS-ID-OF-ENROLLMENT for OEYP students is the campus of enrollment during the regular school year, regardless of where the extended year service is actually provided. If a student is enrolled and served in the OEYP at more than one campus during the regular school year, then CAMPUS-ID-OF-ENROLLMENT on the 407 record must be the last campus of enrollment. Only one 407 record can be reported for a student.

  Districts must only report ADA-eligible students who attended the OEYP for at least one day.

  TOTAL-ELIGIBLE-DAYS-PRESENT and TOTAL-DAYS-ABSENT must be reported in whole numbers only, i.e., the value for the field must always end in 0.

  For extended day students, the days fields do not refer to actual calendar days. They are four-hour increments that equal one day.

  NUMBER-DAYS-TAUGHT must be less than or equal to 30, and refers to the number of days prescribed for each student served in the OEYP on the campus. NUMBER-DAYS-TAUGHT may be different for each student since districts have the flexibility to determine the length of instructional days necessary to meet the needs of students identified to participate in the OEYP.

  The OEYP must comply with TEC §29.082. A student identified by district policy as not likely to be promoted to the next grade level is eligible for OEYP services. A student promoted at the close of the regular school term is not eligible for OEYP summer services. If a student in grades K-11 is promoted to the next grade but fails in a specific foundation course or subject area, the student may take the failed foundation course or subject area in an OEYP. If the student is in grade 12 and has been identified as likely not to graduate before the beginning of the succeeding school year the student may be served in an OEYP. Therefore, student eligibility criteria are based on the criteria the school district uses for retention. Unless the district policy requires that students who do not pass TAAS or TAKS must be retained, TAAS or TAKS may not be used as the sole academic criteria for determining OEYP student eligibility. The purpose of the OEYP is to provide students with additional time to master the state’s challenging content standards and student performance standards.

  An OEYP may extend the day, the week (Saturdays), or the year (summer or intercession). The OEYP must be conducted beyond the required state mandated instructional days which may include intercessions for year-round programs. An extended day program may be implemented beyond the regular seven hour day and may not include tutorials or extended in-school day care. A tutorial program is not an acceptable instructional design for the OEYP.

  A district may not enroll more than 16 students in a class funded under the OEYP. Each class shall be taught by a teacher who has successfully completed a program that provides training to teach a class under the OEYP. The district must keep documentation to show how this requirement was met and be able to share this information with TEA upon request.

  A district’s OEYP funding is based on 10% of the district’s at-risk population in grades K-12, as reported in PEIMS. More than 10% of a district’s at-risk population may be served through the OEYP.

  The school district must incorporate effective instructional strategies into the design of the OEYP to ensure students are provided with skills needed to be successful in the following school year. A school district must continue to use innovative practices to ensure that students promoted after attending an OEYP are successful in school.

  Refer to Section III of the Student Attendance Accounting Handbook or access the TEA website at: http://www.tea.state.tx.us/nclb for further OEYP information and instructions.

  For OEYP purposes, one day is equal to four hours of OEYP instructional service.

  Allowable aggregation of time in the OEYP components is described below.

• In the extended day component, a district may aggregate consecutive periods of time that are not less than 45 minutes in length. The total of the aggregated minutes will be divided by 60 minutes in order to determine the number of hours. Each 4-hour increment is considered one instructional day.

The days fields must be reported as whole numbers. If a fraction is the result, the number will be rounded down to the nearest whole number.

• In the extended week component, a district may count sessions of 4 or more consecutive hours as one (1.0) day. Sessions of at least 2 hours but less than 4 consecutive hours constitute one-half (.5) day. Sessions of less than 2 consecutive hours may not be counted. Instruction in excess of 4 hours in a 24-hour period may not be aggregated to include any portion of an additional day. For example, 20 sessions consisting of 5 hours constitute 20.0 days.
• In the extended year component, a district may count sessions of 4 or more hours as one (1.0) day. Sessions of at least 2 hours but less than 4 hours will constitute one-half (.5) day. Sessions of less than 2 hours may not be counted. Instruction in excess of 4 hours in a 24-hour period may not be aggregated to include any portion of an additional day. For example, a 6-hour session will be counted as 1.0 day.

  OEYP-PROMOTION-RETENTION-INDICATOR-CODE indicates whether the OEYP student was promoted or retained.