PEIMS Data Standards 408 STUDENT DATA - EXTENDED SCHOOL YEAR (ESY) SERVICES

To find all edits that apply to this record, also consult General Data Submission Rules, Record Type General Edits, and Data Element General Edits.

Input Record Type Code	District ID	Student ID	Campus ID of Enrollment	Grade Level Code	Instruc-tional Setting Code	Total ESY Contact Hours in Instr Setting	Instruc-tional Setting Code	Total ESY Contact Hours in Instr Setting	Local Student ID	Filler
E0755	E0212	E0001	E0782	E0017	E0173	E1013	E0173	E1013	E0923
C042				C050	C035		C035
Columns 1 – 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Columns 28 - 29	Columns 30 - 31	Columns 32 - 35	Columns 36 - 37	Columns 38 - 41	Columns 42 - 50	Columns 51 - 80
408
408

The 408 Student Data – Extended School Year (ESY) Services indicates those students served through the Extended School Year (ESY) services program alternative/fourth submission. This record indicates the total contact hours in an instructional setting provided to the student through the extended school year services component of special education. Districts will report 408 Student - Extended Year School Services records in an alternative/fourth submission only if the district served students through the Extended School Year (ESY) services program.

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 408 Extended School Year records must match the value for DISTRICT-ID on the LEA 010 District record.

STUDENT-ID (E0001) is the student's Social Security number or a state-approved alternative identification number.

When available, the student's Social Security number should be reported. If this number is not available, follow the instructions under the 100 Student Identification record for the assignment of an alternate identification number.

CAMPUS-ID-OF-ENROLLMENT (E0782) indicates the unique campus identification number of the campus in which the student is enrolled.

CAMPUS-ID-OF-ENROLLMENT is the student’s campus of enrollment from the regular school year.

The last three characters of CAMPUS-ID-OF-ENROLLMENT must be in the range of 001-698.

For ESY reporting, the GRADE-LEVEL-CODE reflects the student’s grade level from the prior school year.

INSTRUCTIONAL-SETTING-CODE (E0173) identifies the setting used in providing instruction to students.

INSTRUCTIONAL-SETTING-CODE 40 (mainstream) is ineligible for ESY services state funding. This does not mean that districts should not or cannot administer mainstream services in their ESY services program. If a student who received ESY services during the regular school year needs mainstream services through the summer, then the school district should serve the student accordingly. However, funding for this mainstream service must come from sources other than ESY services.

The INSTRUCTIONAL-SETTING-CODE for Speech Therapy is “00”, regardless of whether the student is also receiving services in another instructional setting.

Please refer to the Student Attendance Accounting Handbook for additional rules concerning the Extended Services Year (ESY) program for special education students.

TOTAL-ESY-CONTACT-HOURS-IN-INSTR-SETTING (E1013) indicates the total contact hours in an instructional setting provided to the student through the extended school year services component of special education. The instructional setting reported is the instructional setting in which the student was served during the regular school year.

The ESY services contact hours are reported in 30 minute increments. Increments of less than 30 minutes are not reported.

LOCAL-STUDENT-ID (E0923) is the student's local identification number as assigned by the district.

A 408 ESY record must be reported for each special education student served in the ESY services program.

For each 408 Student - Extended Year School Services record there must be a 101 Student Demographic record with a matching STUDENT-ID and GRADE-LEVEL-CODE.

Do not create a 408 Student - Extended Year School Services record for students who did not participate in special education during the regular school year.

Refer to the Student Attendance Accounting Handbook for the complete ESY services eligibility and attendance coding instructions.

Texas School for the Deaf (TSD) and Texas School for the Blind and Visually Impaired (TSBVI), and Texas Juvenile Justice Department (TJJD) (formerly TYC) do not report the 408 ESY special education record.

For assistance with the PEIMS Data Standards contact the PEIMS Office at PeimsCustomerSupport@tea.state.tx.us

This version of the PEIMS Data Standards is a programmatically converted HTML version of the PEIMS Data Standards. It is intended as a job aid to facilitate navigation of the PEIMS Data Standards documentation and should not be used to submit PEIMS data or to reach final conclusions about individual public schools. All of the information provided is reviewed for accuracy and reliability; however, TEA assumes no responsibility for any errors appearing in the HTML version of the PEIMS Data Standards.