A Microsoft Word version of this letter is available for download and PRINTING.
Applicable NCLB Federal Programs
March 1, 2010
SUBJECT: Special Collections Report – SC5010 NCLB Data Request Form for Federal Funding and 2010-2011 School Year Application Process for Applicable NCLB Federal Programs
TO THE ADMINISTRATOR ADDRESSED:
The SC5010 form requests specific categories of actual enrollment data that will be used to determine the applicant’s eligibility and planning amounts for applicable NCLB federal programs. The actual enrollment data reported is subject to audit by the Texas Education Agency (TEA); therefore, auditable documentation must be on file with the local education agency (LEA) or state school to support the data reported. The enrollment data reported must be actual enrollment as of a specific date. The date selected is solely at the discretion of the LEA or state school. However, for LEAs or state schools that operated in the 2009-2010 school year, the date must be within the 2009-2010 school year and must fall on or before April 30, 2010. Students reported according to a category (e.g., Limited English Proficient, Immigrant, Age Group, etc.) must have been enrolled and must fall into the category specified as of the date selected. For example, if the date chosen by the LEA or state school is April 29, 2010, all students included in the count for the Age 5 to 17 Low Income column must be both low income and 5 to 17 years of age as of April 29, 2010. Projected enrollment data is unacceptable.
The determination of planning amounts for applicable NCLB federal programs is necessary before the applicant can continue the application process. To ensure eligibility and planning amounts are determined for the applicant, the SC5010 form must be submitted no later than April 30, 2010, the submission deadline date. The information submitted on the SC5010 form is binding. No changes will be allowed after the form is submitted. Applicants are advised to ensure that the data entered has been thoroughly reviewed for accuracy. No exceptions to the deadline date or binding requirement are granted.
eGrants: Logon through TEA SE
For applicants and individual external users that have yet to request a TEA SE username/password, link to the following web address to request access: http://www.tea.state.tx.us/forms/tease/egrants_ext.htm
Accessing the SC5010
NCLB Application Process
As indicated above, planning amounts will be posted for each NCLB fund source on the GS2210 ADC form. The applicant is to indicate among four options how they intend to apply for each fund source: Apply on Own (as an independent project), Apply as a Fiscal Agent of a Shared Services Arrangement, Not Apply at All, or Apply as a member of a Shared Services Arrangement. The information submitted on the GS2210 ADC form is binding. No changes will be allowed after the form is submitted. Applicants are advised to complete the process of obtaining local board approval, as appropriate, and ensuring accuracy before submitting this form.
The final submission in the application process is that of the Consolidated Application for Federal Funding (SAS#NCLBAA11), also available in eGrants. Submission of the GS2210 ADC form will activate the automated SAS#NCLBAA11. Applicants must submit the Consolidated Application for Federal Fundingand/or become a member of a Shared Services Arrangement no later than September 1, 2010, the submission deadline date. No exceptions to this submission deadline date will be granted.
Pre-Award Cost Approval
New Open-Enrollment Charter Schools ONLY
■ November 1, 2010—SC5010 form: must be open and providing instruction to students
If you have any questions about the SC5010 NCLB Data Request Form for Federal Funding, the GS2210 ADC form, or pre-award cost approval, contact Dina Hernandez in the Division of Formula Funding at (512) 463-8525 or e-mail your questions to: firstname.lastname@example.org
For questions about the Consolidated Application for Federal Funding (SAS#NCLBAA11), contact the NCLB Program Coordination Division at (512) 463-9374.
cc: Executive Directors, Regional Education Service Centers
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