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TEA Correspondence

A Microsoft Word version of this letter is available for download and PRINTING.

October 21, 2011

TO THE ADMINISTRATOR ADDRESSED:

SUBJECT:     2012–2013 SC9000 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent

The purpose of this letter is to notify applicable local educational agencies (LEAs) that the 2012–2013 SC9000 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent is available in eGrants as of Friday, October 21, 2011. 

In order to be eligible to receive the neglected share allocation of Title I, Part A generated by neglected facilities, and/or Title I, Part D, Subpart 2 grant funding generated by delinquent facilities for the 2012–2013 school year, applicable LEAs must complete and submit the SC9000 via eGrants by 5:00 p.m. Central Time on Thursday, December 1, 2011.  Applicable LEAs that fail to meet this deadline will not be eligible for the neglected share portion of their Title I, Part A and/or Title I, Part D, Subpart 2 funds for school year 2012–2013 for the eligible students from this target population.   

Applicable LEAs
Applicable LEAs are those that provide education or educational support services to children who live in residential facilities for the neglected or delinquent.
No action is required of LEAs that meet any of the following criteria:

  • LEA serves no students who live in a residential facility for the neglected or delinquent
  • LEA does not have a residential facility for the neglected or delinquent located within its boundaries
  • LEA is an open-enrollment charter school that either does not operate a residential facility for the neglected or delinquent or does not provide educational services to students who live in such a facility

Accessing the SC9000
The SC9000 is an eGrants Special Collections report that LEAs access through the Texas Education Agency Secure Environment (TEASE) at https://seguin.tea.state.tx.us/apps/logon.asp:

  1. From the Application List, select eGrants.
  2. Open the “Available Grant Programs in eGrants” drop-down list.
  1. Select the entry titled “2012-2013 NCLB Consolidated Federal Grant Application.”
  2. Open form description “2012-2013 SC9000 Annual Survey of Children in Local Residential Facilities for the Neglected/Delinquent.”

Completing the SC9000
To complete the SC9000, the applicable LEA must contact the administrator(s) of the residential facility and complete the following:

  1. Verify there is no change to pre-populated data for the following fields:
  • Facility Name
  • Facility Mailing Address
  • Independent School District (ISD) boundary where facility is located
  • Type of Facility
    • Neglected—A neglected facility is a public or private residential facility (i.e., one where children are under 24-hour care) operated primarily for the care of children who have been committed to, or voluntarily placed in, the facility because of abandonment, neglect, or death of parents.
    • Delinquent—A delinquent facility is a public or private residential facility (i.e., one where children are under 24-hour care) operated primarily for the care of children who have been adjudicated delinquent or are in need of supervision.
  • Legal or Administrative basis (i.e., licensed by)
  1. Report the October 2011 Caseload Information (note exclusion below)
  • Enter the number of children meeting the following criteria:
    • Resided in the facility for at least one day during the month of October 2011
    • Ages 5 to 17, inclusive
  • Exclude from the count children under the conservatorship of the Texas Department of Family and Protective Services

Ensure auditable documentation has been verified that supports the neglected or delinquent residential facility’s October 2011 caseload data. This verification is required of the LEA before the LEA certifies and submits the SC9000.

Updates to the SC9000
To request a change to prepopulated SC9000 facility information, remove a facility due to closure or change in LEA service provider, or add a new residential facility, email the Division of Grants Administration at gafpc@tea.state.tx.us.

Contact Information
With any questions, contact Annie Molina in the Division of Grants Administration at (512) 463-8525.

Sincerely,

Yolanda Cantu
Senior Director, Division of Grants Administration

 
Texas Education Agency
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