A Microsoft Word version of this letter is available for download and PRINTING.
December 31, 2008
TO THE ADMINISTRATOR ADDRESSED:
SUBJECT: Changes to Mileage Reimbursement Rates Effective January 1, 2009, Applicable to State and Federal Grants from the Texas Education Agency
The Texas Comptroller of Public Accounts has changed the mileage reimbursement rates effective January 1, 2009. The following mileage, lodging, and meal reimbursement rates apply to all grants funded by the Texas Education Agency (TEA) for individuals on travel status.
Effective January 1, 2009, the automobile mileage reimbursement rate (in-state and out-of-state) for personal automobiles has decreased from 58.5 cents per mile to 55 cents per mile or local policy, whichever is less.
Mileage reimbursement rates (in-state and out-of-state) for September 1, 2007, through December 31, 2008, remain as follows:
Lodging and meal reimbursement rates for in-state travel remain as follows for September 1, 2005, through present:
School districts are usually exempt from Texas state sales tax on lodging but are not exempt from any city taxes or other taxes imposed for lodging. Employees may be reimbursed for applicable taxes.
Lodging and meal reimbursement rates for out-of-state travel remain as follows:
To access Out-of-State Meal and Lodging Rates on the Texas State Comptroller’s website, go to https://fmx.cpa.state.tx.us/fm/travel/travelrates.php . Then
Travel allowances for in-state and out-of-state travel, in which the traveler receives a flat per diem for lodging and/or meals, regardless of the actual amount expended, are not allowable in Texas. Grantees must adhere to the guidelines stated above in lieu of a travel allowance.
If you have any questions about these travel reimbursement rates that apply to all TEA grants, please contact the Division of Discretionary Grants at DiscretionaryGrants@tea.state.tx.us .
Earin M. Martin, Ed.D.