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TEA Correspondence

A Microsoft Word version of this letter is available for download and PRINTING.

Action Required

September 25, 2008

To the Superintendent Addressed:

Re:  PEIMS Crisis Code Reporting for Students Displaced by Hurricane Ike

This letter is to inform you that the Texas Education Agency (TEA) has declared Hurricane Ike a state education-related crisis. Therefore, TEA is activating the PEIMS Crisis Code for the 2008 – 2009 Fall, Summer, and Extended Year collections to identify students displaced by the storm.

The Crisis Code information will enable TEA to assist school districts in serving students who relocated due to Hurricane Ike, and will allow TEA to accurately report the data for financial and accountability purposes. TEA will also have the ability to respond to requests for student and district information as needed.

The PEIMS Crisis Code is a new data element documented in the August Addendum to the 2008 – 2009 Data Standards. It applies to all students who were enrolled after September 9, 2008, and were displaced as a result of Hurricane Ike. A displaced student is a student who was enrolled, or eligible for enrollment, in an area in which a crisis caused the relocation of that student.  Displacement may occur within or across districts.

Displaced Student Example 1:  A displaced student was enrolled in Humble ISD on September 15 and was previously enrolled in Galveston ISD.  

Displaced Student Example 2:  A displaced student was enrolled in Houston ISD, and changed campuses within Houston ISD on September 16 due to Hurricane Ike.

Students displaced as a result of Hurricane Ike must have been enrolled in a school district located in one of the following  counties or parishes declared by the Federal Emergency Management Agency (FEMA) as a disaster area that qualifies for individual assistance and public assistance (Category A and B). 

Texas Counties

Louisiana Parishes

003

Angelina

113

Houston

187

Polk

Acadia

St. Mary

008

Austin

121

Jasper

202

Sabine

Beauregard

Terrebonne

020

Brazoria

123

Jefferson

203

San Augustine

Calcasieu

Vermilion

036

Chambers

146

Liberty

204

San Jacinto

Cameron

Vernon

037

Cherokee

154

Madison

228

Trinity

Iberia

 

079

Fort Bend

158

Matagorda

229

Tyler

Jefferson

 

084

Galveston

170

Montgomery

236

Walker

Jefferson Davis

 

093

Grimes

174

Nacogdoches

237

Waller

Lafourche

 

100

Hardin

176

Newton

239

Washington

Plaquemines

 

101

Harris

181

Orange

 

 

Sabine

 

Note that a PEIMS crisis code should not be submitted for students who were not displaced and who remain enrolled in a Texas public school in one of the Texas counties listed above.  Districts directly affected by Hurricane Ike will have unique issues dependent upon the extent of damage to school facilities, homes in the community, businesses, and public services.  For these districts, special provisions will be considered for the financial and accountability systems for the 2008-09 school year and beyond.  

Displaced students enrolled and served by a school district or charter school as a result of Hurricane Ike should be reported in the district’s 2008 – 2009 Fall, Summer, and Extended Year PEIMS Submissions regardless of the As of Status Code that the student has been assigned. 

The PEIMS Crisis Code Table C178 has been updated to define codes ‘01’ and ‘02’ for Hurricane Ike. Please note that the Crisis Code may be left blank or given a code of ‘00’ on the 100 Student Identification record for students not affected by Hurricane Ike. 

Code

PEIMS Crisis Code Table C178 -   Code Translation

00

Student was not affected by a health or weather related crisis

01

Indicates that a student was enrolled in a Texas school before September 9, 2008, in a Texas county declared a disaster area because of Hurricane Ike, and the student enrolled in another Texas public school district, or moved from a Hurricane Ike impacted campus, to a non-impacted campus during the 2008-09 school year.

02

Indicates that a student came to Texas after September 9, 2008, from a Louisiana parish declared a disaster area because of Hurricane Ike and the student enrolled in a Texas public school district during the 2008-09 school year.

03

Reserved for future health or weather related crisis

04

Reserved for future health or weather related crisis

05

Reserved for future health or weather related crisis

 
To the extent possible, districts should maintain documentation on each student identified with these two crisis codes. 

If you have any questions regarding this letter, please contact the Division of Enterprise Data Management at (512) 936-7346.  

Sincerely,

Robert Scott.
Commissioner of Education

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