PEIMS Data Standards 043 STAFF DATA

To find all edits that apply to this record, also consult General Data Submission Rules, Record Type General Edits, and Data Element General Edits.

Input Record Type Code	District ID	Staff ID	Hispanic Latino Code	American Indian-Alaska Native Code	Asian Code	Black African American Code
E0755	E0212	E0505	E1064	E1059	E1060	E1061
C042			C088	C088	C088	C088
Columns 1 - 3	Columns 4 - 9	Columns 10 - 18	Column 19	Column 20	Column 21	Column 22
043
043


Native Hawaiian Pacific Islander Code	White Code	Filler	Date of Birth	TX Unique Staff ID	Filler
E1062	E1063		E0006	E1524
C088	C088
Column 23	Column 24	Column 25	Columns 26 - 33	Columns 34 - 43	Columns 44 - 80

The 043 Staff Demographics Data record identifies the date of birth and also the ethnicity and race information as collected on the 2 part ethnicity and race data questionnaire described in the record. The TX-Unique-Staff-ID data element collects the unique number assigned to a staff person by the Texas Education Agency’s TSDS Unique ID application.

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 043 Staff Demographic records must match the value for DISTRICT-ID on the LEA 010 District record.

HISPANIC-LATINO-CODE (E1064) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

AMERICAN-INDICAN-ALASKA-NATIVE-CODE (E1059) indicates a person having origins in any of the original peoples of North and South America (including Central America).

ASIAN-CODE (E1060) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

BLACK-AFRICAN-AMERICAN-CODE (E1061) indicates a person having origins in any of the black racial groups of Africa.

NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

WHITE-CODE (E1063) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

DATE-OF-BIRTH (E0006) indicates the month, day, and year of the person's birth.

TX-UNIQUE-STAFF- ID (E1524) is a unique number assigned to a staff member by the Texas Education Agency.

The TX-UNIQUE-STAFF-ID is issued to schools by the TSDS Unique ID Application. The TX-UNIQUE-STAFF-ID cannot be generated by a Local Education Agency (LEA).

The 043 Staff Demographic record is submitted in both Submission 1 and Submission 3. However, only staff with ROLE-IDs 047 and 087 are to be submitted in Submission 3.

If a LEA has contracted out all or part of a campus operation to a third party vendor, the LEA is still required to report the teacher’s (Role ID 087 and 047) individual demographic information through the 043 Staff Demographic record. Even though the teachers are contracted through a third party vendor, the teachers are teaching at a campus in the LEA and must be reported so that the information can be included in the staff full-time equivalent (FTE) calculations for the Academic Excellence Indicator System and the Student Assessment Data Portal as required by law. It would not be appropriate to omit a contracted teacher who is teaching at a campus in the LEA from the staff data reporting on the 043 record.

Staff ethnicity and race must be reported using the federal standard required for reporting to the United States Department of Education (USDE). ESCs and LEAs are to report the results of the following two-part question for each staff member employed by the ESC or LEA.

See Appendix F of the PEIMS Data Standards for additional information. In Appendix F is a standardized form that is to be used by all Texas public schools to collect the ethnicity and race information.

For each 043 Staff Demographic record there must be a matching 040 Staff Identification-Demographic record reported with a matching STAFF-ID.

The Texas School for the Blind and Visually Impaired, Texas School for the Deaf, and the Texas Juvenile Justice Department schools are only required to report teachers (Role ID 087 and 047) in the summer submission (Submission 3) for the purpose of supplying the required information for the Student Assessment Data Portal.

For assistance with the PEIMS Data Standards contact the PEIMS Office at PeimsCustomerSupport@tea.state.tx.us

This version of the PEIMS Data Standards is a programmatically converted HTML version of the PEIMS Data Standards. It is intended as a job aid to facilitate navigation of the PEIMS Data Standards documentation and should not be used to submit PEIMS data or to reach final conclusions about individual public schools. All of the information provided is reviewed for accuracy and reliability; however, TEA assumes no responsibility for any errors appearing in the HTML version of the PEIMS Data Standards.