043 STAFF DATA - DEMOGRAPHIC

Input Record
Type Code

District
ID

Staff ID

Hispanic Latino Code

American Indian-Alaska Native Code

Asian Code

Black African American Code

E0755

E0212

E0505

E1064

E1059

E1060

E1061

C042

   

C088

C088

C088

C088

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1 - 3

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4 - 9

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10 - 18

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19

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20

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21

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22

043

           

043

           

Native Hawaiian Pacific Islander Code

White Code

Filler

Date of Birth

TX Unique Staff ID

Filler

E1062

E1063

 

E0006

E1524

 

C088

C088

       

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23

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24

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25

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26 - 33

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34 - 43

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44 - 80

           
           

Description

The 043 Staff Demographics Data record identifies the date of birth and also the ethnicity and race information as collected on the 2 part ethnicity and race data questionnaire described in the record.  The TX-Unique-Staff-ID data element collects the unique number assigned to a staff person by the Texas Education Agency’s TSDS Unique ID application.

All staff demographics must be updated through the TSDS Unique ID Application.

Business Rules

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 043 Staff Demographic records must match the value for DISTRICT-ID on the LEA 010 District record.

STAFF-ID (E0505) is the person's Social Security number.

HISPANIC-LATINO-CODE (E1064) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

AMERICAN-INDICAN-ALASKA-NATIVE-CODE (E1059) indicates a person having origins in any of the original peoples of North and South America (including Central America).

ASIAN-CODE (E1060) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

BLACK-AFRICAN-AMERICAN-CODE (E1061) indicates a person having origins in any of the black racial groups of Africa.

NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

WHITE-CODE (E1063) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

DATE-OF-BIRTH (E0006) indicates the month, day, and year of the person's birth.

TX-UNIQUE-STAFF- ID (E1524) is a unique number assigned to a staff member by the Texas Education Agency.

The TX-UNIQUE-STAFF-ID is issued to schools by the TSDS Unique ID Application. The TX-UNIQUE-STAFF-ID cannot be generated by a Local Education Agency (LEA).

Reporting Requirements

The 043 Staff Demographic record is submitted in both Submission 1 and Submission 3. However, only staff with ROLE-IDs 047 and 087 are to be submitted in Submission 3.

If a LEA has contracted out all or part of a campus operation to a third party vendor, the LEA is still required to report the teacher’s (Role ID 087 and 047) individual demographic information through the 043 Staff Demographic record.  Even though the teachers are contracted through a third party vendor, the teachers are teaching at a campus in the LEA and must be reported so that the information can be included in the staff full-time equivalent (FTE) calculations for the Academic Excellence Indicator System and the Student Assessment Data Portal as required by law.  It would not be appropriate to omit a contracted teacher who is teaching at a campus in the LEA from the staff data reporting on the 043 record.

Staff ethnicity and race must be reported using the federal standard required for reporting to the United States Department of Education (USDE). ESCs and LEAs are to report the results of the following two-part question for each staff member employed by the ESC or LEA.

Part 1. Ethnicity: Is the person Hispanic/Latino? Choose only one.

_____Hispanic/Latino

_____Not Hispanic/Latino

Part 2. Race: What is the person’s race?

Choose one or more regardless of ethnicity.

____a. American Indian or Alaska Native

____b. Asian

____c. Black or African American

____d. Native Hawaiian/Other Pacific Islander

____e. White

See Appendix F of the PEIMS Data Standards for additional information. In Appendix F is a standardized form that is to be used by all Texas public schools to collect the ethnicity and race information.

For each 043 Staff Demographic record there must be a matching 040 Staff Identification-Demographic record reported with a matching STAFF-ID.

Special Reporting Requirements

The Texas School for the Blind and Visually Impaired, Texas School for the Deaf, and the Texas Juvenile Justice Department schools are only required to report teachers (Role ID 087 and 047) in the summer submission (Submission 3) for the purpose of supplying the required information for the Student Assessment Data Portal.