Input Record Type Code	District ID	Student ID	Sex Code	Unschooled Asylee/ Refugee Code	Date of Birth	Career and Technical Ed Ind Cd	Campus ID of Residence
E0755	E0212	E0001	E0004	E1076	E0006	E0031	E0903
C042			C013	C183		C142
Columns 1 - 3	Columns 4 - 9	Columns 10 - 18	Column 19	Column 20	Columns 21 – 28	Column 29	Columns 30 - 38
101
101

101

Last Date of Enrollment	American Indian-Alaska Native Code	Asian Code	Black African American Code	Native Hawaiian Pacific Islander Code	White Code	Filler	Student Attribution Code
E1044	E1059	E1060	E1061	E1062	E1063		E1000
	C088	C088	C088	C088	C088		C161
Columns 39 - 46	Column 47	Column 48	Column 49	Column 50	Column 51	Column 52	Columns 53 - 54

Columns53 - 54

As Of Status Code	Grade Level Code	Migrant Indicator Code	Campus ID of Enrollment	Campus ID of Account-ability	Bilingual/ESL Summer School Indicator Code	Hispanic Latino Code	Economic Disadvantage Code
E1002	E0017	E0984	E0782	E1027	E1028	E1064	E0785
C163	C050	C088			C088	C088	C054
Column 55	Columns 56 - 57	Column 58	Columns 59 - 67	Columns 68 - 76	Column 77	Column 78	Column 79 - 80

Description

The 101 Student - Demographic record represents the student demographics for which instruction and/or services are provided in a LEA.  These data elements are used for a variety of purposes, including but not limited to, the accountability ratings system and the Academic Excellence Indicator System.

Business Rules

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 101 Student Demographic records must match the value for DISTRICT-ID on the LEA 010 District record.

STUDENT-ID (E0001) is the student's Social Security number or a state-approved alternate identification number.

When available, the student's Social Security number should be reported. If this number is not available, follow the instructions under the 100 Student Identification record for the assignment of an alternate identification number.

The first character of STUDENT-ID must be "S" or "0"-"8".

SEX-CODE (E0004) identifies the gender of the person.

UNSCHOOLED-ASYLEE/REFUGEE-CODE (E1076) indicates whether a student's initial enrollment in a school in the United States in grades 7 through 12 was as an unschooled asylee or refugee per TEC Section 39.027(a-1).

"Unschooled asylee or refugee" means a student who:

• initially enrolled in a school in the United States as:
• an asylee as defined by 45 Code of Federal Regulations, Section 400.41; or
• a refugee as defined by 8 United States Code Section 1101;
• has a visa issued by the United States Department of State with a Form I-94 Arrival/Departure record, or a successor document, issued by the United States Citizenship and Immigration Services that is stamped with "Asylee," "Refugee," or "Asylum"; and
• as a result of inadequate schooling outside of the United States, lacks the necessary foundation in the essential knowledge and skills of the curriculum prescribed under TEC Section 28.002, as determined by the language proficiency assessment committee established under TEC Section 29.063.

The Student Assessment Division’s definition applies for purposes of the statewide assessment program. The PEIMS definition is used to identify exclusions in the calculation of dropout and completion rates.

UNSCHOOLED ASYLEE/REFUGEE CODE is mandatory for all students. However, only students in Grades 7-12 may be reported with Unschooled Asylee Refugee codes other than “0”. Unschooled Asylee Refugee Code is reported in Submissions 1 and 3 only.

Asylee/refugee status for PEIMS applies only to students whose initial enrollment was in a school in the United States in grades 7 through 12 as an unschooled asylee or refugee. It does not apply to students whose initial enrollment in a school in the United States was in a grade lower than grade 7 as an unschooled asylee or refugee.

Documentation substantiating the use of UNSCHOOLED ASYLEE/REFUGEE CODE “1 = REFUGEE” includes the following:

• Form I-94 Arrival/Departure card stamped with one of the following: Refugee, Section 207 of the Immigration and Nationality Act (INA), RE-1, RE-2, RE-3, RE-4, or RE-5.
• Lawful permanent resident card (“green card”) stating: Refugee, Section 207 of the INA, RE-1, RE-2, RE-3, RE-4, or RE-5.

Families needing written documentation that a student meets refugee status for PEIMS reporting purposes can contact the U.S. Office of Refugee Resettlement for assistance (www.acf.hhs.gov/programs/orr/). Assistance is also available from the Office of Immigration and Refugee Affairs at the Texas Health and Human Services Commission (512) 206-5033.

Documentation substantiating the use of UNSCHOOLED ASYLEE/REFUGEE CODE “2 = ASYLEE” includes the following:

• Form I-94 Arrival/Departure card stamped with one of the following: Asylum status granted, Section 208 of the Immigration and Nationality Act (INA), AS-1, AS-2, or AS-3.
• Lawful permanent resident card (“green card”) stating: Asylum status granted, Section 208 of the Immigration and Nationality Act (INA), AS-1, AS-2, or AS-3.
• Order of an immigration judge granting asylum under Section 208 of the INA.
• Asylum approval letter from an Immigration and Naturalization Service (INS) asylum office: Letter indicates that the individual has been granted asylum pursuant to Section 208 of the INA.
• I-730 Approval letter: Written decision from the Board of Immigration Appeals.

Only students who have been granted asylum qualify for UNSCHOOLED ASYLEE/REFUGEE CODE “2 = ASYLEE.” This code cannot be used for a student whose Form I-94 Arrival/Departure card indicates asylum status pending. Asylum must have been granted to use this code.

Families needing written documentation that a student meets asylee status can contact U.S. Citizenship and Immigration Services (www.uscis.gov/portal/site/uscis). Assistance is also available from the Office of Immigration and Refugee Affairs at the Texas Health and Human Services Commission (512) 206-5033.

Documentation substantiating the coding of a student as an asylee or refugee must be obtained by the resubmission deadline for the relevant PEIMS submission (i.e., PEIMS submission 1 or PEIMS submission 3).

DATE-OF-BIRTH (E0006) indicates the month, day, and year of the person's birth.

CAREER-AND-TECHNICAL-ED-IND-CD (E0031) indicates whether the student is enrolled in a state-approved career and technical education course as an elective, as a participant in the district's career and technical coherent sequence of courses, or as a participant in the district's tech prep program.

A CTE Tech-Prep program:

• combines at a minimum two years of secondary CTE with a minimum of two years of postsecondary education in a non-duplicative, sequential course of study;
• integrates academic, and career and technical instruction, and utilizes work-based learning where appropriate and available;
• provides technical preparation in a career field such as engineering technology, applied science, a mechanical/industrial/practical art or trade, agriculture, health occupations, business, or applied economics;
• builds student competence in mathematics, science, reading, writing, communications, economics, and technical skills through applied, contextual academics, and integrated instruction, in a coherent sequence of courses;
• leads to an associate or a baccalaureate degree, a two-year postsecondary certificate in a specific career field; and
• leads to placement in appropriate employment or to further education.

NOTE: Funding for the Career and Technical Education Tech Prep Program ended in 2010. The only students that are to be reported as participating in the Tech Prep Program are those students that were already in the program during the 2010-2011 school year. In place of the Tech Prep Program, the Coherent Sequence of Courses option should be used for students desiring to develop occupational knowledge, skills, and competencies relating to a CTE program of study.

The Tech Prep code will remain in place for the 2015-2016 school year and then be removed for the 2016-2017 school year. New edits are in place for the 2015-2016 school year that restrict certain students from being reported with CTE code 3.

This data element is reported only for those students who have been coded 01-03, 06-07, 21, or 23 for the STUDENT-ATTRIBUTION-CODE. This includes legally transferred students, Public Education Grant (PEG) students, students enrolled in open enrollment charter schools, students served in a Juvenile Justice Alternative Education Program (JJAEP), students who live outside the boundaries of the state of Texas, and students that do not regularly reside in the district but are court ordered to a Texas Juvenile Justice Commission (TJPC) facility, a Texas Juvenile Justice Department (TJJD) (formerly TYC) facility, or a residential treatment center facility.

For Submission 1, the CAREER-AND-TECHNICAL-ED-IND-CD is reported as a “1”, “2”, or “3” only for those students enrolled on the snapshot date (AS-OF-STATUS-CODEs “B”, “D”, or “F”). If a student was only enrolled during the School-Start Window (AS-OF-STATUS-CODE “C”) and was a participant in the Career and Technical Education program, then the student’s applicable CAREER-AND-TECHNICAL-ED-IND-CD must be “0”. Also, if a student was enrolled in the prior year and not enrolled at all in the current year (AS-OF-STATUS-CODE “A”), then the CAREER-AND-TECHNICAL-ED-IND-CD must be “0”.

For Submission 3, the CAREER-AND-TECHNICAL-ED-IND-CD is reported based on the end of year status for the student. The student’s last CAREER-AND-TECHNICAL-ED-IND-CD would be reported for submission 3. For example, if the student was a CAREER-AND-TECHNICAL-ED-IND-CD of “1” in the fall but changed to a CAREER-AND-TECHNICAL-ED-IND-CD of “2” for the spring, then the CAREER-AND-TECHNICAL-ED-IND-CD would be reported as a “2” for Submission 3. Students, who are coded as CAREER-AND-TECHNICAL-ED-IND-CD “1”, must have completed a CTE course during the course of the school year. Students who are reported with a CAREER-AND-TECHNICAL-ED-IND-CD of a “2” or “3”, must have either been enrolled in a CTE course during the school year, or have already completed at least one CTE course which is part of their CTE coherent course sequence. See Special Reporting Instructions for more detailed information.

CAMPUS-ID-OF-RESIDENCE (E0903) indicates the unique campus identification number corresponding to the campus attendance area in which the student currently resides. The first six characters of CAMPUS-ID-OF-RESIDENCE must not match DISTRICT-ID.

The county-district-campus number of the campus in which the student resides is to be reported for each student who resides outside the district, regardless of where his or her parent or guardian resides. A student whose current address is outside the boundary of the state of Texas must be reported with a STUDENT-ATTRIBUTION-CODE of 07 and a CAMPUS-ID-OF-RESIDENCE of 255000000.

A district receiving students from another district that does not offer all grade levels (for example, high school students from a district that only offers K-8) should show those students as transfer students, with their CAMPUS-ID-OF-RESIDENCE reflecting the last campus they attended at the previous district. In this case, transfers are performed de facto by the two districts' boards, and an Application for Transfer does not have to be completed or approved.

All criteria for approving or disapproving transfers are set by the receiving district, unless a district's transfers in total would affect the ethnic makeup of either district by more than 1%, which would trigger the Federal Desegregation Court Order for Texas. Students who move from one campus to another (or from one attendance zone to another) within a district are not transfer students.

LAST-DATE-OF-ENROLLMENT (E1044) indicates a student's final date of enrollment in a school year.

LAST-DATE-OF-ENROLLMENT is mandatory for students in grades 7-12 and is collected only in submission 3.

LAST-DATE-OF-ENROLLMENT is the student's final day of enrollment in the regular school year.

• If the student was enrolled in the district on the final day of the regular school year, the LAST-DATE-OF-ENROLLMENT is the final day of the school year.
• If the student was enrolled in the district at some time during the year, but not on the final day of the school year, the LAST-DATE-OF-ENROLLMENT is the last day the student was enrolled in the district.

Each student has only one LAST-DATE-OF-ENROLLMENT regardless of the number of times he or she was enrolled during the school year. If a student was enrolled in the district, left, and then enrolled again, LAST-DATE-OF-ENROLLMENT is the student’s final date of enrollment.

AMERICAN-INDIAN-ALASKA-NATIVE-CODE (E1059) indicates a person having origins in any of the original peoples of North and South America (including Central America).

ASIAN-CODE (E1060) indicates a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

BLACK-AFRICAN-AMERICAN-CODE (E1061) indicates a person having origins in any of the black racial groups of Africa.

NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE (E1062) indicates a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

WHITE-CODE (E1063) indicates a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

STUDENT-ATTRIBUTION-CODE (E1000) indicates whether the student:

• attends an open enrollment charter school;
• is served in a juvenile justice alternative education program (JJAEP);
• attends school in the district through a Public Education Grant (PEG);
• attends school by means of a transfer between school districts;
• attends school in the district, lives outside the boundaries of the state of Texas, and therefore is not an inter-district transfer;
• lives in Texas but outside district boundaries and is served in a juvenile pre-adjudication secure detention facility or a juvenile post-adjudication secure correctional facility;
• lives in Texas but outside district boundaries and is served in a residential treatment center;
• is served by the Texas School for the Deaf as a parent referral;
• or is a student with a disability enrolled by their parent(s) in a private school (including a home school) but who receives special education and/or related services from the public school district under an individualized services plan (ISP).

All open-enrollment charter schools must report a STUDENT-ATTRIBUTION-CODE other than “00” for each student that is enrolled. This rule applies to each PEIMS submission that reports students. Open-enrollment charter schools may use any applicable STUDENT-ATTRIBUTION-CODE depending on the individual enrollment circumstances of each student. Open Enrollment Charter Schools may not report STUDENT-ATTRIBUTION-CODE 03 – Public Education Grant (PEG). Charter school campuses are not included on the PEG list (even if their performance meets the eligibility criteria) because charters are schools of choice and students at a charter school are eligible to “transfer” back to their home school district whenever they desire.

STUDENT-ATTRIBUTION-CODE for school districts, excluding open-enrollment charter schools, may be any valid attribution code depending on the individual enrollment circumstances of each student.

STUDENT-ATTRIBUTION-CODE 12 (Private School) is only reported for special education students who are enrolled in a non-public school (private school or home school) and are served with special education services under an Individualized Service Plan (ISP). For Submission 1, these students must be reported with ADA Eligibility Code 0 – Enrolled, Not in Membership. Additionally, these students must also be enrolled on the Snapshot date (last Friday in October) to be reported with Student Attribution Code 12. Otherwise, if these students are secondary students (grades 7-12) and were enrolled in the prior year and/or the current year, then they will likely be reported with Student Attribution Code 00 – No Attribution. For Submission 3, Student Attribution Code 12 students are not reported with an attendance record for the time of enrollment that they were “not in membership”.

STUDENT-ATTRIBUTION-CODEs “21” – “28” are only to be reported by LEAs that serve students in Texas Juvenile Justice Department (Formerly Texas Youth Commission) schools or Residential Treatment facilities.

Summary of C161 STUDENT-ATTRIBUTION-CODEs 21-28.

Summary of C161 STUDENT-ATTRIBUTION-CODEs 21-28.

Code	Facility	Court-ordered?		Regularly assigned to district? *
		Yes	No	Yes	No
21	Residential treatment facility	X			X
22	Residential treatment facility	X		X
23	Residential treatment facility		X		X
24	Residential treatment facility		X	X
25	Texas Juvenile Justice Department (TJJD)	X			X
26	Texas Juvenile Justice Department (TJJD)	X		X
27	Texas Juvenile Justice Department (TJJD)		X		X
28	Texas Juvenile Justice Department (TJJD)		X	X

*“Regularly assigned to district” means that the student was a resident of the LEA immediately prior to being placed in one of these special facilities.

AS-OF-STATUS-CODE (E1002) indicates the student's current status in the district on the Submission 1 and 3 as-of dates.

For Submission 1, AS-OF-STATUS-CODE is required and indicates a student’s school-start window and Snapshot date enrollment status for the current year. Report codes A – G and X only.

For Submission 3, AS-OF-STATUS-CODE is required and indicates a student’s enrollment status in the district on the final day of the school year. Report codes H, I, and X only.

For Submission 4, the AS-OF-STATUS-CODE is not reported.

AS-OF-STATUS-CODEs A through G are reported in Submission 1 and only in Submission 1 and indicate student enrollment status within the school-start window and on the PEIMS fall as-of-date in the current year.

AS-OF-STATUS-CODEs A, D, and E indicate that the student was enrolled last year but not in the school-start window this year.

AS-OF-STATUS-CODEs B, D, and F are used by TEA to determine the fall as-of date enrollment for each district. Students coded with B’s may or may not have been enrolled in the district during the prior year.

AS-OF-STATUS-CODE C indicates that a student was enrolled in the district in the school-start window during the current year, but not on the fall as-of date. Students coded with C’s may or may not have been enrolled in the district during the prior year. Districts are required to report students who were not prior year students and were not enrolled on the current year fall as-of date. Students coded with C’s are not counted as enrolled students when TEA publishes enrollment counts by district.

AS-OF-STATUS-CODE X is used in both Submissions 1 and 3 for students in grades EE-06 and first time 7th graders.

AS-OF-STATUS-CODEs H and I are used in Submission 3 and only in Submission 3 and indicate student enrollment status in the district on the final day of the school year.

Submission 1 AS-OF-STATUS-CODEs:

• For prior year grade EE-06 students, and first-time 7th graders, AS-OF-STATUS-CODE should
  be X.
• For prior year grade 7-12 students, AS-OF-STATUS-CODE should be A through G.
• For students promoted from 6th to 8th grade, AS-OF-STATUS-CODE must be A through G.

If a student’s grade level is 7-12, and:

• AS-OF-STATUS-CODE is A, D, or E , then a 203 Student - School Leaver record is required unless the student has been accounted for by state reconciliation processes; or
• AS-OF-STATUS-CODE is B, D, or F, then a 110 Student - Enrollment record is required; or
• AS-OF-STATUS-CODE is A, C, E, or G, then a 110 Student - Enrollment record is prohibited.

Examples of Submission 1 AS-OF-STATUS-CODE use:

Examples of Submission 1 AS-OF-STATUS-CODE use:

Example	Prior year grade level	Current year grade level	Allowable AS-OF-STATUS-CODEs
1	05	06	X
2	06	06	X
3	06	07	X
4	07	07	A-G
5	07	08	A-G
6	06	08	A-G

Note: Example 6 is the rare circumstance that a student in grade 6 is promoted to grade 8 by the as-of date. This places the student into the “leaver group”, and the student should report an AS-OF-STATUS-CODE other than “X”.

For grades 07-12, for Submission 3, AS-OF-STATUS-CODE indicates student enrollment status on the final day of the school year and only AS-OF-STATUS-CODEs H and I are used.

Districts are required to report all students enrolled in the school-start window, regardless of enrollment status on the current year fall as-of date. That is, districts are required to report AS-OF-STATUS-CODE = 'C' students who were not prior year students. These are students who were enrolled in the school-start window and were not enrolled on the current year fall as-of date.

AS-OF-STATUS-CODE MATRIX WITH CORRESPONDING EDITS

AS-OF-STATUS-CODE MATRIX WITH CORRESPONDING EDITS

AS-OF-STATUS-CODE	Prior Year Grade	Required Records	Disallowed Records	Edits
X	EE-06	100 101 102 110	203	10154. (fatal) If GRADE-LEVEL-CODE is “EE”-“06”, then AS-OF-STATUS-CODE must be “X”. 10147. (fatal) If AS-OF-STATUS-CODE is "B", "D", "F", or "X", then there must be a 110 record with a matching STUDENT-ID. Note: Students who were in grades EE-6 in the prior year are also reported with AS-OF-STATUS-CODE “X”.
A	07-12	100 101 102 203	110	10145. (fatal) If AS-OF-STATUS-CODE is “A”,”C”,”E”, or “G”, then there must not be a 110 Student - Enrollment record with a matching STUDENT-ID. 10194. (fatal) If AS-OF-STATUS-CODE is “A”, then there must be a 203 Student - School Leaver record with a matching STUDENT-ID.
E	07-12	100 101 102 203*	110	10145. (fatal) If AS-OF-STATUS-CODE is “A”,”C”,”E”, or “G”, then there must not be a 110 Student - Enrollment record with a matching STUDENT-ID. 10146. (warning) If AS-OF-STATUS-CODE is “D” or “E", then there should be a 203 Student - School Leaver record with a matching STUDENT-ID.
B, F	07-12	100 101 102 110	203 (unless LEAVER-REASON-CODE=01)	10147. (fatal) If AS-OF-STATUS-CODE is “B”, “D”, “F” or “X”, then there must be a 110 Student - Enrollment record with a matching STUDENT-ID. 10148. (fatal) If AS-OF-STATUS-CODE is “B” or “C”, then there must not be a 203 Student - School Leaver record with a matching STUDENT-ID, unless LEAVER-REASON-CODE is 01. 1012R. (fatal) If AS-OF-STATUS-CODE is “F” or “G”, then there must not be a 203 record with a matching STUDENT-ID.
C, G	07-12	100 101 102	110 203	10145. (fatal) If AS-OF-STATUS-CODE is "A", "C", "E" or "G", then there must not be a 110 Student - Enrollment record with a matching STUDENT-ID. 10148. (fatal) If AS-OF-STATUS-CODE is “B” or “C”, then there must not be a 203 Student - School Leaver record with a matching STUDENT-ID, unless LEAVER-REASON-CODE is 01. 1012R. (fatal) If AS-OF-STATUS-CODE is “F” or “G”, then there must not be a 203 record with a matching STUDENT-ID.
D	07-12	100 101 102 110 203*		10146. (warning) If AS-OF-STATUS-CODE is "D", or "E", then there should be a 203 Student - School Leaver record with a matching STUDENT-ID. 10147. (fatal) If AS-OF-STATUS-CODE is "B", "D", "F", or "X", then there must be a 110 Student - Enrollment record with a matching STUDENT-ID.

* If the student is a mover, GED recipient by August 31st, or accounted for by other state reconciliation processes, a 203 record is not required.

The final day of the school year is determined by instructional track and local school calendar. A student may be absent on the last day, but have an AS-OF-STATUS-CODE of H. Any student with an AS-OF-STATUS-CODE of H in Submission 3 will have a 400 Student - Basic Attendance record in the 6th reporting period except when ADA-ELIGIBILITY-CODE is 0.

GRADE-LEVEL-CODE (E0017) indicates the current grade level of the student.

For Submission 1, the Grade Level Code of a student enrolled in the current school reflects the most current grade level of the student.

For Submission 1, the Grade Level Code of a school leaver refers to the last grade of enrollment. Students who complete a grade, but do not return to school within the school-start window the following year, will be reported with the last grade level during the last year of enrollment.

For Submission 3 and 4, Grade Level Code refers to the last grade level at the end of the school year or on the last day of enrollment of the school year.

MIGRANT-INDICATOR-CODE (E0984) indicates whether the student (ages 3-21) is, or the student's parent, spouse, or guardian is a migratory agricultural worker, including a migratory dairy worker, or a migratory fisher, and who, in the preceding 36 months, in order to obtain, or accompany such parent, spouse, or guardian in order to obtain, temporary or seasonal employment in agricultural or fishing work:

• has moved from one school district to another; or
• resides in a school district of more than 15,000 square miles, and migrates a distance of 20 miles or more to a temporary residence to engage in a fishing activity.

A migrant student does not have to actually receive migrant-funded services in order to be coded as a participant in the program (MIGRANT-INDICATOR CODE 1). The student simply has to be eligible under the federal legal definition of an eligible migrant child.

The MIGRANT-INDICATOR-CODE identifies every migrant student enrolled in any LEA in any LEA in the state. A migrant student should be reported with MIGRANT-INDCATOR CODE of 1 whether the district receives migrant funds or not.

Migrant students who have a MIGRANT-INDICATOR-CODE of 1 must have a current Certificate of Eligibility (COE) on file at the district or regional education service center completed and signed by an individual trained by the Texas Migrant Education Program (MEP). The district should ensure that all school-aged children coded on PEIMS and all children listed on the COE should match. Questions regarding eligibility, program qualification, etc. should be directed to the migrant funded staff at the regional education service center.

Migrant students ages 3-21 who are enrolled in school in campus-based programs, but who have not yet received a high school diploma are coded 1. A migrant student ages three and four, who are enrolled in home-based early childhood programs, should be coded as “enrolled, but not in membership.” Note that migrant students ages 5-21 who are not enrolled in school (what the Migrant Education Program calls residency-only students) are not reported in PEIMS.

For Submission 1, the MIGRANT-INDICATOR-CODE is reported as MIGRANT-INDICATOR-CODE 1 for a migrant student who has a current Certificate of Eligibility (COE) on file at the district or regional education service center completed and signed by an individual trained by the Texas Migrant Education Program (MEP) as of the last Friday in October (Fall Snapshot).

For Submission 3, the MIGRANT-INDICATOR-CODE is reported as MIGRANT-INDICATOR-CODE 1 for a migrant student who has a current Certificate of Eligibility (COE) on file at the district or regional education service center completed and signed by an individual trained by the Texas Migrant Education Program (MEP) as of the last day of enrollment for the student during the school year.

CAMPUS-ID-OF-ENROLLMENT (E0782) indicates the unique campus identification number of the campus in which the student is enrolled.

The last three characters of CAMPUS-ID-OF-ENROLLMENT must be in the range of 001-698. ORGANIZATION-CODE 699 is designated for summer school, and is never used in reporting student data.

For Submission 1, CAMPUS-ID-OF-ENROLLMENT is required and allowed on the 101 record only for students with AS-OF-STATUS-CODEs of "C", "E", or "G".

For Submission 3, CAMPUS-ID-OF-ENROLLMENT must be blank on the 101 record.

For Submission 4, CAMPUS-ID-OF-ENROLLMENT is required and allowed on the 101 record only for students participating in the Bilingual/ESL Summer School program.

CAMPUS-ID-OF-ACCOUNTABILITY (E1027) indicates the campus number to which a student’s attendance and/or leaver accountability data are attributed for campus accountability purposes.

This field is used for students who were enrolled only at a DAEP and/or a JJAEP. CAMPUS-ID-OF-ACCOUNTABILITY cannot be a DAEP and/or a JJAEP.

CAMPUS-ID-OF-ACCOUNTABILITY will be reported in Submissions 1 and 3.

When reported in Submission 1, this field is used to determine assessment data attribution for campus accountability for a student enrolled at a DAEP or JJAEP campus on the fall snapshot.

When reported in Submission 3, this field is used to determine attendance and/or leaver data attribution for campus accountability.

Please note that any time a district is required to report a CAMPUS-ID-OF-ACCOUNTABILITY, it must be a campus within the reporting district. If a district allows a student from another district to enroll, the reporting district accepts the accountability responsibility for the student, and it cannot be attributed back to the student’s home district through the CAMPUS-ID-OF-ACCOUNTABILITY field.

SUBMISSION 1 CAMPUS-ID-OF-ACCOUNTABILITY DETERMINATION

(Applicable to Assessment Data ONLY)

When a student is enrolled at a DAEP or JJAEP on the fall snapshot, CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. If a student is enrolled on the fall snapshot at a campus that is not a DAEP or JJAEP, then no CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. The following table shows how TEA performs accountability attribution for assessment data for a student enrolled at a DAEP or JJAEP campus on the fall snapshot. The Xs indicate enrollment at the campus.

When a student is enrolled at a DAEP or JJAEP on the fall snapshot, CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. If a student is enrolled on the fall snapshot at a campus that is not a DAEP or JJAEP, then no CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. The following table shows how TEA performs accountability attribution for assessment data for a student enrolled at a DAEP or JJAEP campus on the fall snapshot. The Xs indicate enrollment at the campus.

Fall Snapshot CAMPUS-OF-ENROLLMENT on the 110 Student - Enrollment record			Campus of accountability	Campus of accountability determined by:
Campus that is not a DAEP or JJAEP	DAEP	JJAEP
X			Instructional campuses other than DAEPs or JJAEPs	enrollment*
	X			E1027**
		X		E1027**

* CAMPUS-ID-OF-ACCOUNTABILITY must be blank.
** CAMPUS-ID-OF-ACCOUNTABILITY must not be blank.

SUBMISSION 3 CAMPUS-ID-OF-ACCOUNTABILITY DETERMINATION

(Applicable to Attendance and Leaver Data ONLY)

CAMPUS-ID-OF-ACCOUNTABILITY is determined using attendance data. In most cases, the CAMPUS-ID-OF-ACCOUNTABILITY is assigned by determining the campus with the highest REPORTING-PERIOD-INDICATOR-CODE. In the case of a student with attendance at any campus that is not a DAEP or a JJAEP, no CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. In the case of a student with attendance only at a DAEP and/or a JJAEP, a CAMPUS-ID-OF-ACCOUNTABILITY must be reported. The following table shows how TEA performs accountability attribution using student attendance data during a given school year and for leavers from the same school year, as reported in the fall, for students who attend only DAEP and/or JJAEP campuses. The Xs represent enrollment at these campuses.

CAMPUS-ID-OF-ACCOUNTABILITY is determined using attendance data. In most cases, the CAMPUS-ID-OF-ACCOUNTABILITY is assigned by determining the campus with the highest REPORTING-PERIOD-INDICATOR-CODE. In the case of a student with attendance at any campus that is not a DAEP or a JJAEP, no CAMPUS-ID-OF-ACCOUNTABILITY reporting is required. In the case of a student with attendance only at a DAEP and/or a JJAEP, a CAMPUS-ID-OF-ACCOUNTABILITY must be reported. The following table shows how TEA performs accountability attribution using student attendance data during a given school year and for leavers from the same school year, as reported in the fall, for students who attend only DAEP and/or JJAEP campuses. The Xs represent enrollment at these campuses.

Campus that is not a DAEP or JJAEP	DAEP campus	JJAEP campus	Campus of accountability	Campus of accountability determined by:
X			Instructional campuses other than DAEPs or JJAEPs	attendance*
X	X			attendance*
X		X		attendance*
X	X	X		attendance*
	X	X		E1027**
	X			E1027**
		X		E1027**

* CAMPUS-ID-OF-ACCOUNTABILITY must be blank.
** CAMPUS-ID-OF-ACCOUNTABILITY must not be blank.

BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE (E1028) indicates whether the student participated in the Bilingual/ESL Summer School program as described in TEC §29.060 and 19 TAC §89.1250.

BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE is reported in Submission 4 only.

Districts will report Bilingual/ESL Summer School data in Submission 4 only if the district served students through the Bilingual/ESL Summer School Program in accordance with TEC §29.060 and 19 TAC §89.1250.

To be eligible for enrollment in the Bilingual/ESL Summer Program, a student must be limited English proficient (LEP) and must be eligible for admission to kindergarten or first grade at the beginning of the next school year. LEP shall be determined by screening students using oral proficiency instruments approved by the Commissioner of Education.

Every LEP student who is eligible for admission to kindergarten or first grade at the beginning of the next school year and who participates in the Bilingual/ESL Summer School Program for at least one day should have a BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE of "1". GRADE-LEVEL-CODE should indicate the student's grade level during the regular school year or the grade level in which the student would have been if the student did not attend school during the regular school year.

TEA will determine the number of Bilingual/ESL Summer School Program teaching units by dividing the total number of students reported with BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODEs of "1" by 18 and rounding to the next highest whole number. A district's Bilingual/ESL Summer School Program allotment will be based on the number of teaching units.

In order for a district to receive Bilingual/ESL Summer School Program funding, the district must report BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODEs of "1" on 101 Student - Demographic records for students who participate in the Bilingual/ESL Summer School Program.

Districts should retain locally for audit purposes the starting and ending dates of the Bilingual/ESL Summer School Program.

LEP students participating in the Bilingual/ESL Summer School Program may also participate in Extended School Year (ESY) Services if the students have been identified as being eligible for these services/programs. However, participation in the Bilingual/ESL Summer School Program is separate and apart from ESY and is not dependent upon participation in either program.

HISPANIC-LATINO-CODE (E1064) indicates a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

ECONOMIC-DISADVANTAGE-CODE (E0785) indicates the student's economic disadvantage status.

Regardless of the level of participation in a school lunch program, LEAs determine the Economic Disadvantaged status of students each school year upon enrollment. In many cases the Economic Disadvantaged status is derived from documents used in the National School Lunch Program (NLSP). If these documents are not available to assist LEA staff in determining the Economic Disadvantaged status of students, then the LEA may need to develop its own survey instrument using the available criteria from the United States Department of Agriculture (USDA).

For LEAs participating in the NSLP Provision 2 program
When reporting the ECONOMIC-DISADVANTAGE-CODE, districts that are in the second or subsequent year of operation under Provision 2 of the National School Lunch and Child Nutrition Program may use the student eligibility data from the base year for those students who are still in the district. Provision 2 LEAs must report any new student enrolled in the second or subsequent year of the program as either Economic Disadvantaged code 00 or 99 depending upon the eligibility of the student.

Although Provision 2 LEAs must also determine the economic status of each new student, this cannot be accomplished through the use of the Free and Reduced Price Lunch Application Form. LEAs can ask for information needed to determine the Economic Disadvantaged Status of students as a part of the enrollment process.

The ECONOMIC-DISADVANTAGE-CODE is reported based on a student’s status as follows:

AS-OF-STATUS-CODEs B, D, and F – report student’s Economic Disadvantaged Status as of the October snapshot date;

AS-OF-STATUS-CODEs C, E, and G – report student’s last Economic Disadvantaged Status in the current year;

AS-OF-STATUS-CODE A – report student’s last Economic Disadvantaged Status from the prior year.

For Submission 3, ECONOMIC-DISADVANTAGE-CODE is reported based on a student’s last status at the end of the school year or at the end of the student’s enrollment period; whichever comes last.

For Submission 4, ECONOMIC-DISADVANTAGE-CODE is not reported.

Reporting Requirements

Districts must take appropriate measures to ensure that prior year students who are "no shows" in the current year are not "rolled over" in the student system and reported as enrolled students in the district's PEIMS Submission 1. If this happens, these students may be on the district's underreported student listing the next year. If a student was in grade 7-12 during the prior year, does not enroll in the district within the school-start window, does not enroll in another Texas public school, does not receive a General Educational Development (GED) in Texas by August 31st, and is not accounted for by other state reconciliation processes, then a 203 Student - School Leaver record is reported. The school-start window extends from the first day of school through the last Friday in September.

A 100, 101, 102, and 110 Student - Enrollment record is required for every student (grades EE-12) who on the fall as-of-date was served by the district. The fall as-of date is the "October snapshot" date, usually the PEIMS fall snapshot date. (Other records are required if the student participates in special education or career and technical education).

A 100, 101, and 102 Student - Demographic record is required for every student who was served in grades 7-12 in the district during the prior school year and who does not enroll in the district within the school-start window, is not enrolled in another Texas public school, does not receive a General Educational Development (GED) certificate within Texas by August 31st, and is not accounted for by other state reconciliation processes. Do not submit a 100, 101, and 102 Student - Demographic record for those students who were served in grades EE-6 during the prior school year, but who were not enrolled on the PEIMS fall as-of-date during the current school year. Additional records are required or disallowed depending on the student’s GRADE-LEVEL-CODE and AS-OF-STATUS-CODE. If the grade level on the 101 Student - Demographic record is EE-6, then the only other records possible for Submission 1 are the 110, 163, 169, and 170 Student - Career and Technical Course records.

Student ethnicity and race must be reported using the federal standard required for reporting to the United States Department of Education (USDE). School districts are to report the results of the following two-part question for each student enrolled in the district. (See Appendix F of the PEIMS Data Standards for additional information. In Appendix F is a standardized form that is to be used by all Texas public schools to collect this information.)

Ethnicity and Race Reporting (Both questions must be answered)

1: Ethnicity: Is the person Hispanic/Latino? Choose only one.

a. Hispanic/Latino - a person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

b. Not Hispanic/Latino

2: What is the student’s race? Choose one or more.

a. American Indian or Alaska Native - a person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.

b. Asian - a person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

c. Black or African American - a person having origins in any of the black racial groups of Africa.

d. Native Hawaiian/Other Pacific Islander - a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

e. White - a person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

There must be a 203 Student - School Leaver record with a matching STUDENT-ID if AS-OF-STATUS-CODE is ”D”, or ”E”.

There must be a 110 Student - Enrollment record with a matching STUDENT-ID if AS-OF-STATUS-CODE is “B”, ”D”, ”F”, or ”X”.

For any 101 Student - Demographic record reported, there must be at least one 400 or one 500 Student - Flexible Attendance record reported with a matching STUDENT-ID and GRADE-LEVEL-CODE.

Special Reporting Requirements

The 101 Student Demographic record must be reported for students enrolled at Texas School for the Deaf, Texas School for the Blind and Visually Impaired, and Texas Juvenile Justice Department (formerly Texas Youth Commission).