PEIMS Data Standards 102 STUDENT DATA

To find all edits that apply to this record, also consult General Data Submission Rules, Record Type General Edits, and Data Element General Edits.

Input Record Type Code	District ID	Student ID	TX Unique Student ID	Early Reading Indicator Code	Foster Care Indicator Code	Military Connected Student Code	T-STEM Indicator Code	ECHS Indicator Code	Filler
E0755	E0212	E0001	E1523	E1522	E1528	E1529	E1559	E1560
C042				C195	C196	C197	C088	C088
Columns 1 - 3	Columns 4 -9	Columns 10 - 18	Columns 19-28	Columns 29	Column 30	Column 31	Column 32	Column 33	Columns 34 - 80
102
102

The 102 Student-Data - Demographic record collects the unique ID number assigned to a student by the Texas Education Agency’s TSDS Unique ID application. Several other indicators are collected on this record, including the Early Reading Indicator Code for Kindergarten, First, and Second grade students.

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 102 Student-Data – Demographic and the 101 Student Demographic records must match the value for DISTRICT-ID on the LEA 010 District record.

STUDENT-ID (E0001) is the student's Social Security number or a state-approved alternate identification number.

When available, the student's Social Security number should be reported. If this number is not available, follow the instructions under the 100 Student Identification record for the assignment of an alternate identification number.

TX-UNIQUE-STUDENT-ID (E1523) identifies a unique number assigned to a student by the Texas Education Agency.

The TX-UNIQUE-STUDENT-ID is issued to schools by the TSDS Unique ID Application. The TX-UNIQUE-STUDENT-ID cannot be generated by a Local Education Agency (LEA).

EARLY-READING-INDICATOR-CODE (E1522) indicates whether a student is eligible for accelerated reading instruction as a result of reading difficulties or having dyslexia as indicated by the administered reading instrument.

The EARLY-READING-INDICATOR-CODEs 1, 2 and 3 only apply to students in grades KG, 01, and 02. Students enrolled in all other grade levels should be reported with a blank.

For Submission 1: report eligibility status based on the Beginning of Year assessment results.

For Submission 3: report eligibility status based on the latest assessment results available for the student.

For Submission 4: The EARLY-READING-INDICATOR-CODE must be blank for all students.

FOSTER-CARE-INDICATOR-CODE (E1528) indicates whether a student is in the conservatorship of the Department of Family and Protective Services (DFPS) currently, or for certain students that were previously in the conservatorship of DFPS.

The general term “foster care” for education purposes includes all students in the managing conservatorship (legal custody) of the Texas Department of Family and Protective Services (DFPS). This includes students placed by DFPS with a Kinship caregiver, when the child remains in the legal custody of Texas DFPS. The Texas Legislature only authorized TEA permission to collect the “foster care” status of students in Texas DFPS Managing Conservatorship. Students in foster care from other states must not be reported as foster care for PEIMS reporting purposes.

The Foster Care Indicator Code is reported in fall, summer, and extended year submissions (submissions 1, 3, and 4).

For Submission 1, report the Foster Care Indicator Code for each student reported in the fall snapshot data submission based on the foster care status as of the last Friday in October. The Foster Care Indicator Code cannot be reported for students who are being reported as leavers and have not returned to enrollment in the current school year.

For Submission 3, all students identified as being in foster care for the fall submission must also be coded and reported as being in foster care in the summer submission (Submission 3).

For submission 4, report the Foster Care Indicator Code for any student who is included in submission 4 based on their foster care status as reported in the summer submission (Submission 3). The foster care data is reported in submission 4 to comply with TEC 25.007 concerning the Agency’s legislative requirement to facilitate access to credit recovery, high school completion, and dual credit programs for foster care students.

Please refer to the Student Attendance Accounting Handbook Pre-kindergarten section 7.2.6 for additional information and documentation concerning pre-kindergarten foster care student eligibility.

The following link http://tea.texas.gov/FosterCareStudentSuccess/ provides additional information related to the foster care provisions, resources, and opportunities for LEAs.

Documentation required for a school to report a student as a Foster Care student is as follows:
For Foster Care Indicator Code 0, no documentation is required because the student is not currently in the conservatorship of the Texas DFPS when enrolling in the school.

For Foster Care Indicator Code 1, schools may accept any official Texas Department of Family and Protective Services form, listed below, that designate that a student is in Texas DFPS Managing Conservatorship. A school may also accept a copy of the court order for this purpose.

For Foster Care Indicator Code 2, the Pre-kindergarten student is enrolling in school for the purpose of participating as an eligible student in a Pre-kindergarten program and eligibility documentation must be provided. At least annually, the Texas DFPS and Child Protective Services will mail verification letters of PK eligibility to the parents and caregivers of eligible children who in turn must provide this verification documentation to the school at enrollment.

The “foster care” status of students is highly confidential. Foster care status and related information should be handled with the utmost sensitivity and in accordance with all FERPA guidelines. All foster care related documents should be stored under lock and key with other privacy protected records. Providing training for registrars, counselors, and school staff on confidentiality and sensitivity when enrolling students in foster care is highly recommended.

Chart for determining Foster Care Indicator Code.
Foster Care Indicator Code	Student Age	Student Grade level	Student Foster Care Status
0	Any	Any	Student is not currently in the conservatorship of the Department of Family and Protective Services
1	Any	Any	Student is currently in the conservatorship of the Department of Family and Protective Services
2	3 or 4 on September 1	PK	Pre-kindergarten student was previously in the conservatorship of the Department of Family and Protective Services following an adversary hearing held as provided by Section 262.201, Family Code.

MILITARY-CONNECTED-STUDENT-CODE (E1529) indicates a student enrolled in a school district or open-enrollment charter school who is a dependent of a member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard, or a reserve force of the United States military.

The MILITARY-CONNECTED-STUDENT-CODE is reported only for students grades PK-12. The Interstate Compact on Military Students only pertains to students in grade levels KG – 12. Students in grade level PK are included to determine eligibility for participation in the Pre-kindergarten program.

For Submission 1, report the Military Connected Student Code for each student reported in the fall snapshot data submission based on the military connected status as of the last Friday in October. The Military Connected Student Code cannot be reported for students who are being reported as leavers and have not returned to enrollment in the current school year.

For Submission 3, all students identified as being military connected students for the fall submission must also be coded and reported as being military connected students in the summer submission (Submission 3)

Students in grade level PK who are eligible for pre-kindergarten as the result of being a dependent of certain military personnel can only be coded with MILITARY-CONNECTED-STUDENT-CODE 4. MILITARY-CONNECTED-STUDENT-CODE 4 (dependent of active duty military, a military member injured or killed while on active duty) can only be reported for PK students. All other Pre-Kindergarten students (eligible or ineligible) must be reported with MILITARY-CONNECTED-STUDENT-CODE 0.

Pre-Kindergarten students can only be reported with MILITARY-CONNECTED-STUDENT-CODEs 0 and 4.

Students in grade levels KG – 12 can only be reported with MILITARY-CONNECTED-STUDENT-CODEs 0, 1, 2, and 3.

A uniformed member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard (Army, Air Guard, or State Guard), or a reserve force of the United States military considered Missing In Action (MIA) should be presumed to be on “active duty” until such time as a death of the military member has been confirmed.

The term "dependent", with respect to a member of a uniformed service, means the spouse of the member, an unmarried child of the member, an unmarried person who is placed in the legal custody of the member and is dependent on the member for over one-half of the person's support, resides with the member unless separated by the necessity of military service or to receive institutional care as a result of disability or incapacitation, or under such other circumstances as the Secretary concerned may by regulation prescribe and is not a dependent of a member under any other paragraph. (37 USC Sec. 401)

T-STEM-INDICATOR-CODE (E1559) indicates whether a student is enrolled in a Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy as defined in TAC §102.1093.

The data collection for this new requirement will begin in the 2015-2016 school year, and E1559 will be collected in Submissions 1, 3, and 4.

Students enrolled in T-STEM on the last Friday in October (Fall Snapshot date) are reported in Submission 1. Students enrolled in T-STEM at any point in time during the school year are reported in Submission 3. Students enrolled in T-STEM over the summer are reported in Submission 4.

ECHS-INDICATOR-CODE (E1560) indicates whether a student is enrolled in an Early College High School (ECHS) as defined in TAC §102.1091.

The data collection for this new requirement will begin in the 2015-2016 school year, and E1560 will be collected on the 102 Student Demographic record in Submissions 1, 3, and 4.

Students enrolled in an ECHS on the last Friday in October (Fall Snaphot date) are reported in Submission 1. Students enrolled in an ECHS at any point in time during the school year are reported in Submission 3. Students enrolled in an ECHS over the summer are reported in Submission 4.

For assistance with the PEIMS Data Standards contact the PEIMS Office at PeimsCustomerSupport@tea.state.tx.us

This version of the PEIMS Data Standards is a programmatically converted HTML version of the PEIMS Data Standards. It is intended as a job aid to facilitate navigation of the PEIMS Data Standards documentation and should not be used to submit PEIMS data or to reach final conclusions about individual public schools. All of the information provided is reviewed for accuracy and reliability; however, TEA assumes no responsibility for any errors appearing in the HTML version of the PEIMS Data Standards.