Input Record Type Code	District ID	Student ID	Campus ID of Enrollment	Instruc-tional Track Indi-cator Code	Reporting Period Indicator Code	Number Days Taught	Grade Level Code
E0755	E0212	E0001	E0782	E0975	E0934	E0935	E0017
C042				C141	C130		C050
Columns 1 - 3	Columns 4 - 9	Columns 10 - 18	Columns 19 - 27	Column 28	Column 29	Columns 30 - 32	Columns 33 - 34
405
405

405

Reg Day Sch Prog Deaf Code	Instruc-tional Setting Code	Eligible Days Present in Instr Setting	Excess Hours in Instruc-tional Setting	Reg Day Sch Prog Deaf Code	Instruc-tional Setting Code	Eligible Days Present in Instr Setting	Excess Hours in Instruc-tional Setting
E0833	E0173	E0944	E0945	E0833	E0173	E0944	E0945
C067	C035			C067	C035
Column 35	Columns 36 - 37	Columns 38- 41	Columns 42- 47	Column 48	Columns 49 - 50	Columns 51 - 54	Columns 55 - 60

Columns55 - 60

Reg Day Sch Prog Deaf Code	Instruc-tional Setting Code	Eligible Days Present in Instr Setting	Excess Hours in Instruc-tional Setting	District of RDSPD service	Filler
E0833	E0173	E0944	E0945	E1527
C067	C035
Column 61	Columns 62 - 63	Columns 64 - 67	Columns 68 - 73	Columns 74-79	Column 80

Description

The 405 Special Education Attendance Data –Student record identifies each eligible student (September 1 ages 1 through 21) served through the special education program if the student was schedules to attend for at least two hours each day (“in membership”). Students who were scheduled to attend less than two hours per day or are receiving special education services under an individualized services plan (ISP) (Student Attribution Code “12” - private school students with disabilities) are not “in membership” and are not reported with a 405 Special Education Attendance Data –Student record.

Business Rules

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 405 Special Education Attendance Data –Student records must match the value for DISTRICT-ID on the LEA 010 District record.

STUDENT-ID (E0001) is the student's Social Security number or a state-approved alternative identification number.

When available, the student's Social Security number should be reported. If this number is not available, follow the instructions under the 100 Student Identification record for the assignment of an alternate identification number.

The first character of STUDENT-ID must be "S" or "0"-"8".

CAMPUS-ID-OF-ENROLLMENT (E0782) indicates the unique campus identification number of the campus in which the student is enrolled.

The last three characters of CAMPUS-ID-OF-ENROLLMENT must be in the range of 001-698.

CAMPUS-ID-OF-ENROLLMENT must match CAMPUS-ID on a 020 Campus record.

INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) indicates the instructional track for the student. (This data element pertains to the instructional calendar for the student. It does not refer to ability groupings.)

Campuses which make use of multiple instructional calendars are considered to have more than one instructional track. A campus can have up to 10 instructional tracks (0-9). Anytime the NUMBER-DAYS-TAUGHT for a particular six-week reporting period at a campus are different, then there must be an additional INSTRUCTIONAL-TRACK-INDICATOR-CODE for that six-week reporting period. It is recommended that the instructional tracks on a campus are numbered beginning with 0, and following in sequence. The INSTRUCTIONAL-TRACK-INDICATOR-CODE is used by TEA to differentiate between multiple instructional calendars when calculating Foundation School Funding.

REPORTING PERIOD INDICATOR CODE (E0934) indicates the period for which the attendance data are being reported.

The instructional calendar(s) for each campus must be divided into six approximately equal reporting periods. Warning: School calendar tracks exceeding 180 days will result in less ADA funding per day for the school district/campus.

For the 405 Special Education Attendance record, the REPORTING-PERIOD-INDICATOR-CODE is limited to codes “1” – “6”.

The values reported for the REPORTING-PERIOD-INDICATOR-CODE on the 405 Special Education Attendance Data –Student record must match those values reported on the 400 Basic Attendance Student record.

NUMBER-DAYS-TAUGHT (E0935) indicates the number of days of instruction offered, as shown on the school calendar, during a particular reporting period.

Instructional days do not include days of teacher in-service or preparation, or holidays. All students assigned to a particular instructional track will have the same NUMBER-DAYS-TAUGHT.

NUMBER-DAYS-TAUGHT may not exceed 45 days for the first five six-week reporting periods or 90 days for the sixth six-week reporting period. Warning: School calendar tracks exceeding 180 days will result in less ADA funding per day for the school district/campus.

GRADE-LEVEL-CODE (E0017) indicates the current grade level of the student.

If a student changes grade levels during the course of the school year, then the GRADE-LEVEL-CODE will reflect each grade level that the student was assigned during the course of the year. If the student changes grade levels during a reporting period, then the student will have a 400 BASIC ATTENDANCE DATA record for the days of attendance associated with each grade level in that reporting period.

REG-DAY-SCH-PROG-DEAF-CODE (E0833) indicates the student is receiving instructional services from the regional day school program for the deaf.

Please note the following guidelines for the reporting of PEIMS data on RDSPD students:

• Only one district may report PEIMS data on a RDSPD student.
• If there are sending and receiving districts involved, an agreement must be made between the two districts regarding which district will report PEIMS data. Note: The RDSPD SSA Procedures require this to be addressed in the SSA contract.
• All RDSPD students who are in the RDSPD program may generate average daily attendance (ADA) based on their special education instructional setting code.  These general education funds in regular education and in regular special education can be used to supplement the costs of the RDSPD program.
• Regional Day School Program for the Deaf Students who are age and residence eligible and are in membership are reported with a 405 Student - Special Education Attendance record with the REG-DAY-SCH-PROG-DEAF-CODE is reported as a “3”.

INSTRUCTIONAL-SETTING-CODE (E0173) identifies the setting used in providing instruction to students.

A student who changes INSTRUCTIONAL-SETTING-CODEs during a reporting period may be reported on the same 405 Student - Special Education Attendance record, unless the record key changes.

The INSTRUCTIONAL-SETTING-CODE for speech therapy is “00”.  Students receiving speech therapy services should be reported on the 405 Student - Special Education Attendance record unless exempted by other reporting requirements (such as ADA-ELIGIBILITY-CODE “0” students).  Students receiving speech therapy services who are also receiving services in another instructional setting should have both instructional settings reported on the 405 Student - Special Education Attendance record unless exempted by other reporting requirements (such as ADA-ELIGIBILITY-CODE “0” students).

Each special education instructional setting has a unique contact-hour multiplier. Use the following chart when computing special education contact hours.

Instructional Arrangement/Setting Code(s)	Contact-Hour Multiplier
Speech Therapy - code 00	.25
Homebound - code 01	1.00
Hospital Class - code 02	4.50
Vocational Adjustment Class - code 08	5.50
State Supported Living Center - code 30	5.50
Resource Room - codes 41 and 42	2.859
Mild/Moderate/Severe - codes 43 and 44	2.859
Full-Time Early Childhood - code 45	2.859
Off Home Campus - codes 91–98	4.25
Residential Care and Treatment Facility - codes 81–89	5.50

Please refer to the Student Attendance Accounting Handbook for additional rules concerning the assignment of the INSTRUCTIONAL-SETTING-CODE for special education students.

ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING-CODE (E0944) indicates the number of days the student was eligible and present in a designated instructional setting during a particular reporting period.

For additional rules concerning the reporting of special education days present for a particular special education student, please refer to the Student Attendance Accounting Handbook.

EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING (E0945) indicates the number of hours above the allowable six hours per day of combined career and technical education and special education and related services in a designated instructional setting during a particular reporting period.

The Foundation School funding for LEAs is based on and limited to 6.0 contact hours per day per student. Excess contact hours for special education students occur when the education contact hours earned for a particular day exceed 6.0 hours. This generally occurs when a special education student is receiving special education instruction and career and technical education instruction on the same day. Excess contact hours are not subtracted from speech therapy contact hours unless there is no other special education service during the time excess hours are earned.

For detailed instructions for computing excess contact hours refer to the Student Attendance Accounting Handbook.

DISTRICT-OF-RDSPD-SERVICE (E1527) indicates the district identification number of the RDSPD Fiscal Agent that is providing RDSPD services. This district is registered with the Texas Education Agency.

Reporting Requirements

A 405 Special Education Attendance Data record is required for each special education student who was in membership for at least one day during the course of the school year and was served with special education services.

A separate 405 Special Education Attendance Data record is required any time the CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT, or GRADE-LEVEL-CODE change.

Do not create a 405 special education attendance record for a student who was not served in special education during a particular reporting period, or who was ineligible for ADA for the entire reporting period.

For each student reported with a 405 special education attendance record there must be a corresponding 400 Student - Basic Attendance record with matching values for CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT, and GRADE-LEVEL-CODE.

Mainstream special education students are not reported on the 405 special education attendance record. TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT are reported on the 400 Student - Basic Attendance record.

Special Reporting Requirements

Texas School for the Deaf (TSD) and Texas School for the Blind and Visually Impaired (TSBVI), and Texas Juvenile Justice Department (TJJD) (formerly TYC) do not report the 405 Special Education Attendance data record.