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TEA Correspondence

A Microsoft Word version of this letter is available for download and PRINTING.

FUNDING AVAILABLE

October 7, 2009

SUBJECT: Title II, Part D American Recovery and Reinvestment Act (ARRA, also known as the “Stimulus Bill”) Funding Available in the 2009-2010 NCLB Consolidated Federal ARRA/Stimulus Grant Application

TO THE ADMINISTRATOR ADDRESSED:

The Applicant Designation and Certification (ADC) form is now open in eGrants to add the Title II, Part D Enhancing Education through Technology funding in the 2009-2010 NCLB Consolidated Federal ARRA/Stimulus Grant Application.

Eligible Applicants
Eligibility for the Title II, Part D ARRA/Stimulus funding is based on the relative amount a local education agency (LEA) receives for ARRA/Stimulus Title I, Part A-Targeted and Incentive funding.

Allocations
Planning amounts for the Title II, Part D Enhancing Education through Technology ARRA/Stimulus program are currently available in the 2009-2010 NCLB Consolidated Federal ARRA/Stimulus Grant Application (SAS#NCLBST10) in eGrants. Eligible applicants may view planning amounts on the TEA Grant Opportunities website at http://ritter.tea.state.tx.us/opge/formfund/generalinformation/entitlementsbyprogram.html.

Deadline to Apply
Eligible applicants must apply through the eGrants system by 5:00 p.m. Central Time, Monday, October 19, 2009.

How to Apply
ADC Form:  All ADC (GS2230 ADC) forms for the 2009-2010 NCLB Consolidated Federal ARRA/Stimulus Grant Application (SAS#NCLBST10) have been placed in “Negotiating” status in eGrants.  An applicant’s placement of the ADC form back into “Negotiating” status reflects only the addition of Title II, Part D ARRA/Stimulus funds to the SAS#NCLBST10 application.

In completing the SAS#NCLBST10 ADC form, eligible applicants must indicate how they will apply for funding under the Title II, Part D, ARRA/Stimulus program:

  • Apply on own as an independent project
  • Apply as the fiscal agent of a shared services arrangement (SSA)
  • Apply as a member of an SSA
  • Not apply at all

Note: The deadline to apply for Title I, Part A and Title I, Part D, Subpart 2 ARRA/Stimulus programs was 5:00 p.m. Central Time on September 8, 2009.  As a result, access to these programs is disabled on the ADC form.
Grant Application:  After the applicant completes, certifies, and submits the SAS#NCLBST10 ADC form to TEA, and depending on the status of the application, Title II, Part D ARRA/Stimulus funds can be budgeted to the SAS#NCLBST10 grant application as follows:

  • 2009-2010 NCLB Consolidated Federal ARRA/Stimulus Grant Application NOGA not Awarded:  LEAs with an application currently in process in the program division may receive a negotiator note in eGrants requesting that Title II, Part D ARRA/Stimulus funds be budgeted and the program schedules be completed before the Notice of Grant Award (NOGA) is issued.  The Title II, Part D ARRA/Stimulus grant period begins on the date the LEA resubmits the application to include the Title II, Part D ARRA/Stimulus funds through the negotiation process.  Pre-award costs are not allowed.
    • Applicants that have already negotiated Title I, Part A, or Title I, Part D, Subpart 2, ARRA/Stimulus funds should not change any parts of the application that have already been negotiated.  If information pertaining to Title I, Part A, or Title I, Part D, Subpart 2, ARRA/Stimulus information is changed before the NOGA is issued, the entire application will be reviewed, resulting in a possible delay in the issuance of the NOGA.           
  • 2009-2010 NCLB Consolidated Federal ARRA/Stimulus Grant Application NOGA Awarded:  LEAs that have received a NOGA for program(s) in the SAS#NCLBST10 can submit an amendment to budget the Title II, Part D ARRA/Stimulus funds and complete the appropriate program schedules.  The Title II, Part D ARRA/Stimulus grant period begins on the date the amendment is submitted to TEA to include the Title II, Part D ARRA/Stimulus funds.  Pre-award costs are not allowed.

2009-2010 Technology Plans
LEAs applying for Title II, Part D ARRA/Stimulus funding must have a current approved 2009-2010 technology plan within the Texas e-Plan system before they can receive Title II, Part D ARRA/Stimulus funds. LEAs that do not have a current approved technology plan will have their Title II, Part D, ARRA/Stimulus NOGA placed on hold until the plan has been submitted and approved.  To ensure that LEA technology plans are approved and are therefore eligible to receive Title II, Part D ARRA/Stimulus funding through TEA’s online Expenditure Reporting (ER) system, LEAs should submit their 2009-2010 technology plans as soon as possible.

Fiscal agents for the Title II, Part D ARRA/Stimulus program must ensure that all members of the SSA have an approved 2009-2010 technology plan before receiving funding. Because they do not receive a planning amount, regional education service centers acting as fiscal agents of an SSA do not need to submit a technology plan. However, all members of the SSA must have an approved plan prior to the fiscal agent making any payments or providing any services to a member district.

Reporting Deadlines
The following table lists reporting deadlines for programs approved in the 2009-2010 NCLB Consolidated Federal ARRA/Stimulus Grant Application, including Title II, Part D ARRA/Stimulus. TEA has developed guidance on the ARRA quarterly reporting requirements.  Grantees will be required to report numbers of jobs saved and created, along with other information, in TEA’s online Expenditure Reporting (ER) system within five (5) days after the end of each quarter, beginning with the quarter ending December 31, 2009 for Title II, Part D ARRA/Stimulus.  All other ARRA/Stimulus grants will have quarterly reporting with the quarter ending September 30, 2009.
LEAs that are awarded grants are responsible for meeting all required deadlines. Failure to meet deadlines may result in loss of funds and could cause the LEA to be identified as “high risk.”


Grant Program and Compliance Report

Grant Period

Quarterly Expenditure Reports

Final Expenditure Report

Revised Final Expenditure Report

Compliance Report Due Date

ARRA Title I, Part A & ARRA Title I, Part D, Subpart 2

4/15/2009 (or the stamp-in date, whichever is later) – 6/30/2010

See New ARRA Quarterly Reporting Requirements Letter at:   http://ritter.tea.state.tx.us/taa/eduqualstan092509.html

8/16/2010

9/15/2010

 

ARRA Title II, Part D

Submit date of negotiated application or stamp-in date of amendment to include Title II, Part D ARRA – 6/30/2010

8/16/2010

9/15/2010

 

NCLB Consolidated Federal ARRA/Stimulus Compliance Report

Same as ARRA Title I, Part A; ARRA Title I, Part D, Subpart 2; ARRA Title II, Part D

TBD

 

 

8/02/2010

Information and Assistance
For program information, including information concerning the NCLB Consolidated Federal ARRA/Stimulus Grant Application, please contact the Division of NCLB Program Coordination at (512) 463-9374, or visit the program website at http://ritter.tea.state.tx.us/nclb/
For funding information, including information regarding the ADC form, please contact the Division of Formula Funding at (512) 463-8525, or visit the TEA Grant Opportunities website at  http://burleson.tea.state.tx.us/GrantOpportunities/forms/.
LEAs in need of assistance with their 2009-2010 technology plans should contact their regional education service center.

Sincerely,

Yolanda Cantu
Senior Director, Division of Formula Fund

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