405 SPECIAL EDUCATION ATTENDANCE DATA - STUDENT

Input Record Type
Code

District
ID

Student
ID

Campus
ID of Enrollment

Instruc-tional
Track Indi-cator Code

Reporting Period Indicator Code

Number Days Taught

Grade Level

Code

E0755

E0212

E0001

E0782

E0975

E0934

E0935

E0017

C042

     

C141

C130

 

C050

Columns
1 - 3

Columns
4 - 9

Columns
10 - 18

Columns
19 - 27

Column
28

Column
29

Columns
30 - 32

Columns
33 - 34

405

             

405

             

405

Reg Day Sch Prog Deaf Code

Instruc-tional Setting Code

Eligible Days Present
in Instr Setting

Excess Hours in Instruc-tional Setting

Reg Day Sch Prog Deaf Code

Instruc-tional Setting Code

Eligible Days Present
in Instr Setting

Excess Hours in Instruc-tional Setting

E0833

E0173

E0944

E0945

E0833

E0173

E0944

E0945

C067

C035

   

C067

C035

   

Column
35

Columns
36 - 37

Columns
38- 41

Columns
42- 47

Column
48

Columns
49 - 50

Columns
51 - 54

Columns
55 - 60

               
               

Columns55 - 60

Reg Day Sch Prog Deaf Code

Instruc-tional Setting Code

Eligible Days Present
in Instr Setting

Excess Hours in Instruc-tional Setting

District of RDSPD service

Filler

E0833

E0173

E0944

E0945

E1527

 

C067

C035

       

Column
61

Columns
62 - 63

Columns
64 - 67

Columns
68 - 73

Columns

74-79

Column

80

           
           

Description

The 405 Special Education Attendance Data –Student record identifies each eligible student (September 1 ages 1 through 21) served through the special education program if the student was schedules to attend for at least two hours each day (“in membership”). Students who were scheduled to attend less than two hours per day or are receiving special education services under an individualized services plan (ISP) (Student Attribution Code “12” - private school students with disabilities) are not “in membership” and are not reported with a 405 Special Education Attendance Data –Student record.

Business Rules

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 405 Special Education Attendance Data –Student records must match the value for DISTRICT-ID on the LEA 010 District record.

STUDENT-ID (E0001) is the student's Social Security number or a state-approved alternative identification number.

When available, the student's Social Security number should be reported. If this number is not available, follow the instructions under the 100 Student Identification record for the assignment of an alternate identification number.

The first character of STUDENT-ID must be "S" or "0"-"8".

CAMPUS-ID-OF-ENROLLMENT (E0782) indicates the unique campus identification number of the campus in which the student is enrolled.

The last three characters of CAMPUS-ID-OF-ENROLLMENT must be in the range of 001-698.

CAMPUS-ID-OF-ENROLLMENT must match CAMPUS-ID on a 020 Campus record.

INSTRUCTIONAL-TRACK-INDICATOR-CODE (E0975) indicates the instructional track for the student. (This data element pertains to the instructional calendar for the student. It does not refer to ability groupings.)

Campuses which make use of multiple instructional calendars are considered to have more than one instructional track. A campus can have up to 10 instructional tracks (0-9). Anytime the NUMBER-DAYS-TAUGHT for a particular six-week reporting period at a campus are different, then there must be an additional INSTRUCTIONAL-TRACK-INDICATOR-CODE for that six-week reporting period. It is recommended that the instructional tracks on a campus are numbered beginning with 0, and following in sequence. The INSTRUCTIONAL-TRACK-INDICATOR-CODE is used by TEA to differentiate between multiple instructional calendars when calculating Foundation School Funding.

REPORTING PERIOD INDICATOR CODE (E0934) indicates the period for which the attendance data are being reported.

The instructional calendar(s) for each campus must be divided into six approximately equal reporting periods. Warning: School calendar tracks exceeding 180 days will result in less ADA funding per day for the school district/campus.

For the 405 Special Education Attendance record, the REPORTING-PERIOD-INDICATOR-CODE is limited to codes “1” – “6”.

The values reported for the REPORTING-PERIOD-INDICATOR-CODE on the 405 Special Education Attendance Data –Student record must match those values reported on the 400 Basic Attendance Student record.

NUMBER-DAYS-TAUGHT (E0935) indicates the number of days of instruction offered, as shown on the school calendar, during a particular reporting period.

Instructional days do not include days of teacher in-service or preparation, or holidays. All students assigned to a particular instructional track will have the same NUMBER-DAYS-TAUGHT.

NUMBER-DAYS-TAUGHT may not exceed 45 days for the first five six-week reporting periods or 90 days for the sixth six-week reporting period. Warning: School calendar tracks exceeding 180 days will result in less ADA funding per day for the school district/campus.

GRADE-LEVEL-CODE (E0017) indicates the current grade level of the student.

If a student changes grade levels during the course of the school year, then the GRADE-LEVEL-CODE will reflect each grade level that the student was assigned during the course of the year. If the student changes grade levels during a reporting period, then the student will have a 400 BASIC ATTENDANCE DATA record for the days of attendance associated with each grade level in that reporting period.

REG-DAY-SCH-PROG-DEAF-CODE (E0833) indicates the student is receiving instructional services from the regional day school program for the deaf.

Please note the following guidelines for the reporting of PEIMS data on RDSPD students:

INSTRUCTIONAL-SETTING-CODE (E0173) identifies the setting used in providing instruction to students.

A student who changes INSTRUCTIONAL-SETTING-CODEs during a reporting period may be reported on the same 405 Student - Special Education Attendance record, unless the record key changes.

The INSTRUCTIONAL-SETTING-CODE for speech therapy is “00”.  Students receiving speech therapy services should be reported on the 405 Student - Special Education Attendance record unless exempted by other reporting requirements (such as ADA-ELIGIBILITY-CODE “0” students).  Students receiving speech therapy services who are also receiving services in another instructional setting should have both instructional settings reported on the 405 Student - Special Education Attendance record unless exempted by other reporting requirements (such as ADA-ELIGIBILITY-CODE “0” students).

Each special education instructional setting has a unique contact-hour multiplier. Use the following chart when computing special education contact hours.

Instructional Arrangement/Setting Code(s)

Contact-Hour Multiplier

 

    Speech Therapy - code 00

    .25

 

    Homebound - code 01

    1.00

 

    Hospital Class - code 02

    4.50

 

    Vocational Adjustment Class - code 08

    5.50

 

    State Supported Living Center - code 30

    5.50

 

    Resource Room - codes 41 and 42

    2.859

 

    Mild/Moderate/Severe - codes 43 and 44

    2.859

 

    Full-Time Early Childhood - code 45

    2.859

 

    Off Home Campus - codes 91–98

    4.25

 

    Residential Care and Treatment Facility - codes 81–89

    5.50

 

Please refer to the Student Attendance Accounting Handbook for additional rules concerning the assignment of the INSTRUCTIONAL-SETTING-CODE for special education students.

ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING-CODE (E0944) indicates the number of days the student was eligible and present in a designated instructional setting during a particular reporting period.

For additional rules concerning the reporting of special education days present for a particular special education student, please refer to the Student Attendance Accounting Handbook.

EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING (E0945) indicates the number of hours above the allowable six hours per day of combined career and technical education and special education and related services in a designated instructional setting during a particular reporting period.

The Foundation School funding for LEAs is based on and limited to 6.0 contact hours per day per student. Excess contact hours for special education students occur when the education contact hours earned for a particular day exceed 6.0 hours. This generally occurs when a special education student is receiving special education instruction and career and technical education instruction on the same day. Excess contact hours are not subtracted from speech therapy contact hours unless there is no other special education service during the time excess hours are earned.

For detailed instructions for computing excess contact hours refer to the Student Attendance Accounting Handbook.

DISTRICT-OF-RDSPD-SERVICE (E1527) indicates the district identification number of the RDSPD Fiscal Agent that is providing RDSPD services. This district is registered with the Texas Education Agency.

Reporting Requirements

A 405 Special Education Attendance Data record is required for each special education student who was in membership for at least one day during the course of the school year and was served with special education services.

A separate 405 Special Education Attendance Data record is required any time the CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT, or GRADE-LEVEL-CODE change.

Do not create a 405 special education attendance record for a student who was not served in special education during a particular reporting period, or who was ineligible for ADA for the entire reporting period.

For each student reported with a 405 special education attendance record there must be a corresponding 400 Student - Basic Attendance record with matching values for CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, NUMBER-DAYS-TAUGHT, and GRADE-LEVEL-CODE.

Mainstream special education students are not reported on the 405 special education attendance record. TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT are reported on the 400 Student - Basic Attendance record.

Special Reporting Requirements

Texas School for the Deaf (TSD) and Texas School for the Blind and Visually Impaired (TSBVI), and Texas Juvenile Justice Department (TJJD) (formerly TYC) do not report the 405 Special Education Attendance data record.