203 SCHOOL LEAVER DATA - STUDENT

Input Record
Type Code

District
ID

Student
ID

Campus ID

Leaver Reason Code

Filler

Date of Graduation

Graduation Type Code

Filler

Local Student ID

Filler

E0755

E0212

E0001

E0266

E1001

 

E0791

E0806

 

E0923

 

C042

     

C162

   

C062

     

Columns
1 - 3

Columns
4 - 9

Columns
10 - 18

Columns
19 - 27

Columns
28 - 29

Columns
30 - 33

Columns
34 - 39

Columns
40 - 41

Columns
42 - 45

Columns
46 - 54

Columns
55 - 80

203

                   

203

                   

Description

The 203 Student Leaver Data record identifies students who were enrolled at some point during the prior school year and did not graduate, earn a GED by August 31, or return to school enrollment by the last Friday in September.

Business Rules

INPUT-RECORD-TYPE-CODE (E0755) identifies the type of data on a PEIMS data submission record.

DISTRICT-ID (E0212) indicates the district identification number registered with the Texas Education Agency.

DISTRICT-ID on the 203 Student Leaver records must match the value for DISTRICT-ID on the LEA 010 District record.

STUDENTID (E0001) is the student's Social Security number or a state-approved alternate identification number.

When available, the student's Social Security number should be used. If this number is not available, follow the instructions in Section 2 for the assignment of an alternate identification number.

The first character of STUDENT-ID must be "S" or "0"-"8".

CAMPUS-ID (E0266) indicates the unique campus identification number registered with the Texas Education Agency. It is the linking of DISTRICT-ID with the campus identification number.

An instructional campus: 1) has an assigned administrator, 2) has enrolled students who are counted for average daily attendance, 3) has assigned instructional staff, 4) receives federal and/or state and/or local funds as its primary support, 5) provides instruction in the Texas Essential Knowledge and Skills (TEKS), 6) has one or more grade groups in the range from early education through grade 12, and 7) is not a program for students enrolled in another public school.

An alternative instructional unit: 1) is an instructional site, center, program, or arrangement that is not governed by an individual campus organization, and 2) does not meet the above standard definition of an instructional campus.

Submit the previous year's CAMPUS-ID even if the campus is closed in the current year.

LEAVER-REASON-CODE (E1001) indicates the reason a prior year grade 7-12 student has not enrolled in the district during the current school year.

LEAVER-REASON-CODE is footnoted to indicate codes that exclude students from being counted as dropouts in the state accountability system.

DATE-OF-GRADUATION (E0791) indicates the month and year that the student graduated from high school.

GRADUATION-TYPE-CODE (E0806) indicates the type of plan under which the student graduated.

Graduation Type Codes Decision Charts

The following three GRADUATION-TYPE-CODE charts differentiate the requirements for coding general education and special education students.

GRADUATION-TYPE-CODE Chart 1 applies to all students who completed the curriculum and credit requirements for graduation, including satisfactory performance on the exit-level assessment.

GRADUATION-TYPE-CODE Chart 2 applies only to students who received special education services, completed the curriculum and credit requirements for graduation, and participated in the statewide assessment instrument identified in the IEP.

GRADUATION-TYPE-CODE Chart 3 applies only to students who received special education services who completed credit requirements for graduation, but whose curriculum content was modified or substituted.

PLEASE NOTE: The content of the curriculum determines the graduation type and drives the applicable coding.

GRADUATION-TYPE-CODE Chart 1

Coding of students who meet all graduation requirements under TAC Chapter 74 and Chapter 101.3022 (or the assessment requirement in place at the time of the student’s enrollment in grade 9)

Coding of students who meet all graduation requirements under TAC Chapter 74 and Chapter 101.3022 (or the assessment requirement in place at the time of the student’s enrollment in grade 9)

Year Entering Grade 9

Curriculum Requirements in Effect During School Year

High School Program

Graduation Codes

2001-2002, 2002-2003, 2003-2004 (TAC Chapter 74, Subchapter D)

*The TAC 89.1070 in effect for students graduating under TAC Chapter 74, Subchapter D is no longer available electronically via the TEA website but may be accessed via the link provided to the Texas Register.

TAC 74.42
TAC 89.1070 (b) (1)*

27 Tex Reg 3103

Minimum

General Education and Special Education

21

TAC 74.43
TAC 89.1070 (b) (1) *

27 Tex Reg 3103

Recommended

General Education and Special Education

22

TAC 74.44
TAC 89.1070 (b) (1)*

27 Tex Reg 3103

Distinguished

General Education and Special Education

23

2004-2005, 2005-2006, 2006-2007 (TAC Chapter 74, Subchapter E)

*The TAC 89.1070 in effect for students graduating under TAC Chapter 74, Subchapter E is no longer available electronically via the TEA website but may be accessed via the link provided to the Texas Register.

TAC 74.52
TAC 89.1070 (b) (1)

27 Tex Reg 3103

Minimum

General Education and Special Education

24

TAC 74.53
TAC 89.1070 (b) (1)*

27 Tex Reg 3103

Recommended

General Education and Special Education

25

TAC 74.54
TAC 89.1070 (b) (1)*

27 Tex Reg 3103

Distinguished

General Education and Special Education

26

2007-2008 and thereafter (TAC Chapter 74, Subchapter F)

** The TAC 89.1070 as currently in effect and available via the link provided to the Texas Administrative Code.

TAC 74.62
TAC 89.1070(b)(2)
**

Minimum

General Education and Special Education

27

TAC 74.63
TAC 89.1070(b)(1)
**

Recommended

General Education and Special Education

28

TAC 74.64
TAC 89.1070(b)(1)
**

Distinguished

General Education and Special Education

29

Chart 1 applies to all students in general education and to students receiving special education services for whom the required curriculum content was not modified or substituted and satisfactory performance on the exit-level assessments in place at the time of the student’s enrollment in grade 9 was required.

The codes in this chart apply to students graduating under the minimum, recommended, or distinguished programs, including students receiving special education who graduate according to TAC 89.1070 in effect at the time of the student’s enrollment in grade 9. See Charts 2 and 3 for students receiving special education services graduating under TAC 89.1070 for whom the student’s ARD committee determined that satisfactory performance on a required state assessment was not required. Students receiving special education services for whom the curriculum content was not modified, and who meet the minimal requirements of the recommended or distinguished program must have that achievement recognized on the Academic Achievement Record.

Instructional accommodations for students with disabilities that do not result in curricular content modifications do not impact graduation requirements. Examples of accommodations that do not impact the graduation plan include one-on-one instruction, small group instruction, multi-sensory approaches, extended time on projects, study guides, highlighted texts, programmed materials, preferential seating, immediate feedback, Braille, books on tape, screen readers, the use of an interpreter or word processor, oral testing, un-timed testing, extended time to complete assignments, shortened tests, alternative evaluation strategies (draw a diagram, develop a model, perform the answer), etc. The use of these and other accommodations is allowed under all three graduation programs.

GRADUATION-TYPE-CODE Chart 2

Coding of students who meet the curriculum and credit requirements under TEC Chapter 74 and participated in or were exempted from the statewide assessment instrument(s) identified in the IEP

Coding of students who meet the curriculum and credit requirements under TEC Chapter 74 and participated in or were exempted from the statewide assessment instrument(s) identified in the IEP

Year Entering Grade 9
Curriculum Requirements in Effect During School Year

High School Program

Graduation Codes

1998 – 1999 through 2006-2007 (TAC Chapter 74, Subchapters B, D, and E)

*The version of TAC 89.1070 (b)(2) in effect for students graduating under Subchapters B, D, and E is no longer available electronically via the TEA website but may be accessed via the link provided to the Texas Register.

**Amendments to TAC 89.1070 adopted to be effective Nov. 11, 2007, require satisfactory performance on the statewide assessment for the recommended and distinguished high school programs for all students entering grade 9 in 2007-2008 and thereafter; therefore, graduation codes 19 and 20 may be used for students entering the ninth grade prior to the 2007-2008 school year only.

TAC 74.12, 43, 53 only
TAC 89.1070(b)(2)*

27 Tex Reg 3103

Recommended **
Completed the minimum curriculum and credit requirements for the Recommended High School Program applicable to students in general education and participated in or were exempted from the statewide assessment instrument identified in the IEP

General Education

Not applicable

Special Education

19

TAC 74.13, 44, 54 only
TAC 89.1070(b)(2)*

27 Tex Reg 3103

Distinguished **
Completed the minimum curriculum and credit requirements for the Distinguished Achievement Program applicable to students in general education and participated in or were exempted from the statewide assessment instrument identified in the IEP

General Education

Not applicable

Special Education

20

1998-1999 and thereafter (TAC Chapter 74, Subchapter B, D, E, and F)

TAC 74.11, 42, 52
TAC 89.1070 (b)(2)
27 Tex Reg 3103

Minimum
Completed the minimum curriculum and credit requirements for the Minimum High School Program applicable to students in general education and participated in (or prior to 2007-2008 was exempted from) the statewide assessment instruments identified in the IEP.

General Education

Not applicable

TAC 74.62

Special Education

18

Chart 2 applies to students receiving special education services graduating under TAC 89.1070 (b)(2) (currently or previously in effect) for whom the required curriculum content was not modified or substituted AND the student participated in (or prior to 2007-2008 was exempted from) the statewide assessment instrument identified in the IEP.

Amendments to TAC 89.1070 adopted to be effective Nov. 11, 2007, require satisfactory performance on the statewide assessment for the recommended and distinguished achievement high school programs for all students entering the ninth grade in 2007-2008 and thereafter; therefore, graduation codes 19 and 20 may be used for students entering the grade 9 prior to the 2007-2008 school year only.

Students receiving special education services for whom the curriculum content was not modified and who meet all of the requirements of the recommended or distinguished program, including satisfactory performance on the standard exit-level assessments, must have that achievement recognized on the Academic Achievement Record, even if the student originally participated in a modified assessment (or was previously exempted from satisfactory performance on the standard exit-level assessment requirement in place at the time of the student’s enrollment in grade 9). In the event that a student completes all of the requirements of the recommended or distinguished program, including satisfactory performance on the standard exit-level assessments, that student should be coded with one of the codes in Chart 1.

Instructional accommodations for students with disabilities that do not result in curricular content modifications do not impact graduation requirements. Examples of accommodations that do not impact the graduation plan include one-on-one instruction, small group instruction, multi-sensory approaches, extended time on projects, study guides, highlighted texts, programmed materials, preferential seating, immediate feedback, Braille, books on tape, screen readers, the use of an interpreter or word processor, oral testing, un-timed testing, extended time to complete assignments, shortened tests, alternative evaluation strategies (draw a diagram, develop a model, perform the answer), etc. The use of these and other accommodations is allowed under all three graduation programs.

GRADUATION-TYPE-CODE Chart 3

Coding of students graduating under TAC 89.1070 with curriculum modifications according to an IEP)

Coding of students graduating under TAC 89.1070 with curriculum modifications according to an IEP)

Year Entering Grade 9 Curriculum Requirements in Effect During School Year

Minimum High School Program

Graduation Codes

*The TAC 89.1070 in effect for students enrolled in Grade 9 prior to 2011-2012 is no longer available electronically via the TEA website, but may be accessed via the link provided to the Texas Register.

Prior to 2011-2012:

TAC 89.1070 (c)(2)(A)*

32 TexReg 8161

Completed minimum credit requirements of students without disabilities, the IEP, and full-time employment with sufficient self-help skills to maintain employment without public school services

General Education

Not applicable

2011-2012 and thereafter:

TAC 89.1070(b)(3)(A)

Special Education

04

Prior to 2011-2012:

TAC 89.1070 (c)(2)(B)*

32 TexReg 8161

Completed minimum credit requirements of students without disabilities, the IEP, and demonstrated mastery of specific employability and self-help skills

General Education

Not applicable

2011-2012 and thereafter:

TAC 89.1070 (b)(3)(B)

Special Education

05

Prior to 2011-2012:

TAC 89.1070 (c)(2)(C)*

32 TexReg 8161

Completed minimum credit requirements of students without disabilities, the IEP, and access to services, employment, or education outside of public education

General Education

Not applicable

2011-2012 and thereafter:

TAC 89.1070 (b)(3)(C)

Special Education

06

Prior to 2011-2012:

TAC 89.1070(d)*

32 TexReg 8161

Completed IEP and reached age 22

General Education

Not applicable

2011-2012 and thereafter:

TAC 89.1070(b)(4)

Special Education

07

Chart 3 applies only to students entering ninth grade in 2007-2008, 2008-2009, or 2010-2011, receiving special education services, and graduating under TAC 89.1070(c)(2)(A)-(C) or TAC 89.1070(d) or entering ninth grade in 2011-2012 and thereafter and graduating under TAC 89.1070(b)(3)(A)-(C) or TAC 89.1070(b)(4) for whom the required curriculum content was modified or substituted as required by the student’s IEP. If content was not modified or substituted, refer to Charts 1 or 2.

The Minimum High School Program is the only graduation option for a student for whom the required curriculum content was modified or substituted as required by the student’s IEP. Such a student is graduating under TAC 89.1070(c)(2)(A)-(C) or TAC 89.1070(d) or under TAC 89.1070(b)(3)(A)-(C) or TAC 89.1070(b)(4).

Instructional accommodations for students with disabilities that do not result in curricular content modifications do not impact graduation requirements. Examples of accommodations that do not impact the graduation plan include one-on-one instruction, small group instruction, multi-sensory approaches, extended time on projects, study guides, highlighted texts, programmed materials, preferential seating, immediate feedback, Braille, books on tape, screen readers, the use of an interpreter or word processor, oral testing, un-timed testing, extended time to complete assignments, shortened tests, alternative evaluation strategies ( draw a diagram, develop a model, perform the answer), etc. The use of these and other accommodations is allowed under all three graduation programs.

Please note: Any student, including students receiving special education services, who meets any of the requirements above and is coded with any of the graduation codes in Chart 1, Chart 2, or Chart 3 is a Texas public school graduate and must be awarded a standard high school diploma.

LOCAL-STUDENT-ID (E0923) is the student's local identification number as assigned by the district. LOCAL-STUDENT-ID is optional.

Reporting Requirements

There must be a 101 Student - Demographic record with a matching STUDENT-ID where GRADE-LEVEL-CODE is “07”-“12”.

The value of STUDENT-ID on this record must match the value of STUDENT-ID on some 100 Student - Identification record.

School districts report data on all students they served in grades 7-12 during the prior school year. A student is reported through a 100 and 101 Student - Demographic record; a 100, 101, and 110 Student - Enrollment record; a 100, 101, 203 Student - School Leaver record; or a 100, 101, 110, and 203 Student - School Leaver record. 203 Student - School Leaver record reporting includes all dropouts, graduates, and other school leavers identified during the previous school year. Students in special education and other special, ungraded, or state-approved alternative programs are included. Students who enroll in private school or leave for home schooling are reported. Also included are students who fail to re-enroll in the fall.

A school leaver who is not enrolled in the district in the school-start window of the current year is reported on a 203 Student - School Leaver record unless the student is identified by TEA as

The school-start window extends from the first day of school through the last Friday in September.

A 203 Student - School Leaver record is not required for grades 7-12 students who were enrolled during the prior year and are enrolled in the school-start window of the current year. Students in grades EE-6 in the prior school year are never reported on 203 Student - School Leaver records.

Students not enrolled on the PEIMS as-of date are reported through a 100 and 101 Student - Demographic record. Students enrolled on the PEIMS as-of date are reported through 100, 101, and 110 Student - Enrollment records. See AS-OF-STATUS-CODE below.

AS-OF-STATUS-CODE, when used for PEIMS Submission 1, indicates a student’s school-start window status and fall as-of date enrollment status for the current year.

AS-OF-STATUS-CODEs A, D, and E indicate that the student was enrolled last year but not in the school-start window this year; therefore, a 203 school leaver record is required if the student was in grades 7-12 during the prior year unless the student has been identified by TEA as (1) having earned a GED certificate at a Texas examination site by August 31st, (2) enrolled in another Texas public school district in the school-start window of the next school year, or (3) accounted for by other state reconciliation processes. This includes all students who:

AS-OF-STATUS-CODEs B, D, and F are used by TEA to determine the fall as-of date enrollment for each district. Students coded with B’s may or may not have been enrolled in the district during the prior year.

AS-OF-STATUS-CODE C is used to notify TEA that a student has been in the district in the school-start window during the current year, but not on the fall as-of date, so a 203 Student - School Leaver record is not submitted. Students coded with C’s may or may not have been enrolled in the district during the prior year. Districts are required to report students who were not prior year students and were not enrolled on the current year fall as-of date. Students coded with C’s are not counted as enrolled students when TEA publishes enrollment counts by district.

Submission of the 100, 101, and 203 Student - School Leaver records is determined by the student’s enrollment status within the school-start window and on the fall as-of date.

The chart below indicates the coding required for students in grades 7-12 based on prior year and current year student enrollment data. References to the code on the 101 Student - Demographic record are for AS-OF-STATUS-CODE.

Coding Required for Prior Year and Current Year Student Enrollment Statuses for grades 7-12.

Coding Required for Prior Year and Current Year Student Enrollment Statuses for grades 7-12.

Enrolled in the district in grades 7-12 at some point
in prior
school year

Enrolled in the district in current year

Enrolled in the district in current year within the school-start
window

Enrolled in the district in the current
year on fall
as-of date

AS-OF-STATUS- CODE

Record required

Mover or GED received by Aug. 31 of prior school year

         

100

101

110

203

 

No

Yes

Yes

Yes

B

Yes

Yes

Yes

   

No

Yes

Yes

No

C

Yes

Yes

     

No

Yes

No

Yes

F

Yes

Yes

Yes

   

No

Yes

No

No

G

Yes

Yes

     

Yes

Yes

Yes

Yes

B

Yes

Yes

Yes

   

Yes

Yes

Yes

No

C

Yes

Yes

     

Yes

Yes

No

Yes

D

Yes

Yes

Yes

Yes

No

Yes

Yes

No

Yes

D

Yes

Yes

Yes

Optional

Yes

Yes

Yes

No

No

E

Yes

Yes

 

Yes

No

Yes

Yes

No

No

E

Yes

Yes

 

Optional

Yes

Yes

No

No

No

A

Yes

Yes

 

Yes

No

Appendix D provides an expanded definition and specific guidelines on acceptable documentation for each of the leaver reason codes listed in code table C162.

GRADE-LEVEL-CODE of those students in grade 7-12 who do not return to school within the school-start window the following year are reported using the last grade of enrollment which includes students who completed the prior year grade level. GRADE-LEVEL-CODE is reported on the 101 Student - Demographic record.

CAMPUS-ID refers to the identification number of the campus in which the student was last enrolled. If a student completes the eighth grade at a middle school (Grades 6-8), and then fails to return to school at a high school (Grades 9-12) the following fall, he is shown as a school leaver in Grade 8 from the middle school campus.

A 100 and 101 Student - Demographic record must be reported along with each 203 Student - School Leaver record.

If the district was the absorbing district in a consolidation the prior year, then the district must report the school leaver data for the consolidated district.

203 Student - School Leaver records are reported for all students who graduated during the prior school year, including summer graduates up through August 31st. To graduate, students must satisfy the requirements under 19 TAC, Section 74, Subchapter B. Special education students must satisfy requirements under 19 TAC, Section 89.1070. For GRADUATION-TYPE-CODE, the code represents the program with the most stringent requirements that was completed by the student. Refer to the Texas State Graduation Requirements found on the TEA website at http://www.tea.state.tx.us/index2.aspx?id=2147486096 . CAMPUS-ID is the campus where the student was enrolled at the time of graduation.

Students who complete a GED program are not reported as graduates.

Students who have previously completed all graduation requirements in one school year, but do not pass the exit-level TAAS or TAKS until the next year, are reported as graduates in the year in which the TAAS or TAKS test was passed.

Students reported with a LEAVER-REASON-CODE of 01 must also have valid entries for DATE-OF-GRADUATION and GRADUATION-TYPE-CODE.

School districts that do not serve all grade levels, such as K-8 districts, will not use the 203 Student - School Leaver record to report students in grade 7 or above who have completed all grades offered in the home district and are transferred to a neighboring K-12 district. These students are considered movers.

Special Reporting Requirements

Students who are “movers”, moving to or from the Texas School for the Deaf (TSD), Texas School for the Blind and Visually Impaired (TSBVI), and Texas Juvenile Justice Department (TJJD) (formerly TYC) should be treated as any other student moving between LEAs and are not automatically reported with a 203 Leaver record. Students who leave Texas School for the Deaf (TSD), Texas School for the Blind and Visually Impaired (TSBVI), and Texas Juvenile Justice Department (TJJD) (formerly TYC) and do not graduate or continue enrollment in another school setting either in or out of Texas should be reported with a 203 Leaver record with the appropriate LEAVER-REASON-CODE.