PEIMS Data Standards Sitemap

1 Introduction

Data Submission Responsibilities and Specifications

Submission descriptions:

LEA Responsibilities

PEIMS Submission and Resubmission Policy

Education Service Center Responsibilities

Texas Education Agency Responsibilities

The PEIMS EDIT+ Application

Data and File Requirements for Electronic Transmission via the Internet

Minimum System Requirements by Product

Data Submission Specifications

Access to PEIMS EDIT+

Person Enrollment Tracking (PET) OVERVIEW (See Appendix G)

2 Record Types

2013-2014 PEIMS Data Standards

Data Submission Requirements

Data File Layouts

PEIMS Records Submission Schedule

010 ORGANIZATION DATA - DISTRICT

011 ORGANIZATION DATA - SHARED SERVICES ARRANGEMENT

020 ORGANIZATION DATA - CAMPUSES

030 DISTRICT FINANCE DATA - BUDGET

032 DISTRICT FINANCE DATA - ACTUAL

033 DISTRICT FINANCE DATA - SHARED SERVICES ARRANGEMENT ACTUAL

040 STAFF DATA - IDENTIFICATION/DEMOGRAPHIC

043 STAFF DATA - DEMOGRAPHIC

050 STAFF DATA - EMPLOYMENT- PAYROLL SUMMARY

055 DISTRICT FINANCE DATA - CONTRACTED INSTRUCTIONAL STAFF

060 STAFF DATA - EMPLOYMENT PAYROLL ACCOUNTING

090 STAFF DATA - RESPONSIBILITIES

100 STUDENT DATA - IDENTIFICATION

101 STUDENT DATA -DEMOGRAPHIC

102 STUDENT DATA – DEMOGRAPHIC

110 STUDENT DATA - ENROLLMENT

163 STUDENT DATA - SPECIAL EDUCATION

169 STUDENT DATA - CAREER AND TECHNICAL EDUCATION (CTE) PROGRAM

170 STUDENT DATA - CAREER AND TECHNICAL EDUCATION (CTE) COURSE

203 SCHOOL LEAVER DATA - STUDENT

300 COURSE SECTION DATA – CAMPUS

305 STAFF DATA – TEACHER CLASS ASSIGNMENT

400 BASIC ATTENDANCE DATA - STUDENT

405 SPECIAL EDUCATION ATTENDANCE DATA - STUDENT

408 STUDENT DATA - EXTENDED SCHOOL YEAR (ESY) SERVICES

410 CAREER & TECHNICAL EDUCATION (CTE) ATTENDANCE- STUDENT

415 COURSE COMPLETION DATA - STUDENT

425 DISCIPLINARY ACTION DATA - STUDENT

435 STUDENT RESTRAINT - STUDENT

461 STUDENT DATA - TITLE I, PART A

500 FLEXIBLE ATTENDANCE DATA - STUDENT

505 SPECIAL EDUCATION FLEXIBLE ATTENDANCE DATA - STUDENT

510 CAREER & TECHNICAL EDUCATION (CTE) FLEXIBLE ATTENDANCE - STUDENT

3 Data Elements

2013-2014 PEIMS Data Standards

Description of Data Elements

E0001 STUDENT-ID

E0006 DATE-OF-BIRTH

E0017 GRADE-LEVEL-CODE

E0031 CAREER-AND-TECHNICAL-ED-IND-CD

E0034 GIFTED-TALENTED-INDICATOR-CODE

E0036 TOTAL-DAYS-ABSENT

E0041 PRIMARY-DISABILITY-CODE

E0130 TOTAL-YEARS-PROF-EXPERIENCE

E0160 NUMBER-DAYS-EMPLOYED

E0161 YEARS-EXPERIENCE-IN-DISTRICT

E0170 NUMBER-STUDENTS-IN-CLASS

E0173 INSTRUCTIONAL-SETTING-CODE

E0212 DISTRICT-ID

E0213 DISTRICT-NAME

E0266 CAMPUS-ID

E0267 CAMPUS-NAME

E0316 FUND-CODE

E0317 FUNCTION-CODE

E0318 OBJECT-CODE

E0319 ORGANIZATION-CODE

E0320 PROGRAM-INTENT-CODE

E0321 BUDGET-AMOUNT

E0424 PAYROLL-ACTIVITY-CODE

E0425 PAYROLL-AMOUNT

E0703 FIRST-NAME

E0704 MIDDLE-NAME

E0705 LAST-NAME

E0706 GENERATION-CODE

E0724 SERVICE-ID

E0730 HIGHEST-DEGREE-LEVEL-CODE

E0747 POPULATION-SERVED-CODE

E0755 INPUT-RECORD-TYPE-CODE

E0760 PERCENT-DAY-EMPLOYED

E0774 ACTUAL-AMOUNT

E0776 SHARED-SVCS-ARRANGEMT-TYPE-CODE

E0777 FISCAL-AGENT-DISTRICT-ID

E0782 CAMPUS-ID-OF-ENROLLMENT

E0785 ECONOMIC-DISADVANTAGE-CODE

E0787 ADA-ELIGIBILITY-CODE

E0790 LEP-INDICATOR-CODE

E0791 DATE-OF-GRADUATION

E0794 SPECIAL-ED-INDICATOR-CODE

E0797 IMMIGRANT-INDICATOR-CODE

E0806 GRADUATION-TYPE-CODE

E0829 SGL-PARENT-PREG-TEEN-CODE

E0832 CHILD-COUNT-FUNDING-TYPE-CODE

E0833 REG-DAY-SCH-PROG-DEAF-CODE

E0834 SECONDARY-DISABILITY-CODE

E0835 TERTIARY-DISABILITY-CODE

E0838 AUDIOLOGICAL-SERV-IND-CODE

E0840 COUNSELING-SERVICES-IND-CODE

E0841 MEDICAL-DIAGNOSTIC-SERV-IND-CODE

E0843 OCCUPATIONAL-THERAPY-IND-CODE

E0844 ORIENT-MOBILITY-TRNG-IND-CODE

E0845 PHYSICAL-THERAPY-IND-CODE

E0846 PSYCHOLOGICAL-SERVICES-IND-CODE

E0847 RECREATION-IND-CODE

E0848 SCHOOL-HEALTH-SERVICES-IND-CODE

E0849 SOCIAL-WORK-SERVICES-IND-CODE

E0851 TRANSPORTATION-INDICATOR-CODE

E0857 SPEECH-THERAPY-INDICATOR-CODE

E0882 MULTIPLY-DISABLED-INDICATOR-CODE

E0894 TITLE-I-PART-A-INDICATOR-CODE

E0895 HOME-LANGUAGE-CODE

E0896 PARENTAL-PERMISSION-CODE

E0899 PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CODE

E0900 EARLY-CHILDHOOD-INTERV-IND-CODE

E0903 CAMPUS-ID-OF-RESIDENCE

E0917 TRANSPORTATION-CTE-SUPPORT-SERVICE

E0919 AT-RISK-INDICATOR-CODE

E0923 LOCAL-STUDENT-ID

E0934 REPORTING-PERIOD-INDICATOR-CODE

E0935 NUMBER-DAYS-TAUGHT

E0936 TOTAL-INELIGIBLE-DAYS-PRESENT

E0937 TOTAL-ELIGIBLE-DAYS-PRESENT

E0938 TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT

E0939 TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT

E0940 TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT

E0944 ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING

E0945 EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING

E0948 COURSE-SEQUENCE-CODE

E0949 PASS/FAIL/CREDIT-INDICATOR-CODE

E0950 ELIGIBLE-DAYS-PRESENT-V1

E0951 ELIGIBLE-DAYS-PRESENT-V2

E0952 ELIGIBLE-DAYS-PRESENT-V3

E0953 ELIGIBLE-DAYS-PRESENT-V4

E0954 ELIGIBLE-DAYS-PRESENT-V5

E0955 ELIGIBLE-DAYS-PRESENT-V6

E0974 FISCAL-YEAR

E0975 INSTRUCTIONAL-TRACK-INDICATOR-CODE

E0980 TOTAL-CONTRACTED-INSTR-STAFF-FTES

E0981 SHARED-SVCS-ARR-MEMBER-DIST-ID

E0984 MIGRANT-INDICATOR-CODE

E0997 ASSISTIVE-TECH-INDICATOR-CODE

E0999 MEDICALLY-FRAGILE-IND-CODE

E1000 STUDENT-ATTRIBUTION-CODE

E1001 LEAVER-REASON-CODE

E1002 AS-OF-STATUS-CODE

E1003 CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT

E1004 DISCIPLINARY-ACTION-NUMBER

E1005 DISCIPLINARY-ACTION-CODE

E1006 DISCIPLINARY-ACTION-REASON-CODE

E1007 OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT

E1008 ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT

E1009 DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE

E1011 DUAL-CREDIT-INDICATOR-CODE

E1013 TOTAL-ESY-CONTACT-HRS-IN-INSTR-SETTING

E1015 ESC-SSA-STAFF-INDICATOR-CODE

E1016 DISCIPLINARY-INCIDENT-NUMBER

E1018 TITLE-I-PART-A-READING-INDICATOR-CODE

E1020 TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE

E1021 TITLE-I-PART-A-SCIENCE-INDICATOR-CODE

E1022 TITLE-I-PART-A-SOCIAL-STUDIES-INDICATOR-CODE

E1024 TITLE-I-PART-A-GUIDANCE-COUNSELING-SERVICES-INDICATOR-CODE

E1025 TITLE-I-PART-A-SOCIAL-WORK-SERVICES-INDICATOR-CODE

E1026 TITLE-I-PART-A-HEALTH-SERVICES-INDICATOR-CODE

E1027 CAMPUS-ID-OF-ACCOUNTABILITY

E1028 BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE

E1030 SSI-PROMOTION-RETENTION-CODE

E1032 CAMPUS-ID-OF-RESTRAINT-EVENT

E1033 RESTRAINT-REASON-CODE

E1034 DATE-OF-RESTRAINT-EVENT

E1035 RESTRAINT-INSTANCE-NUMBER

E1036 DATE-OF-DISCIPLINARY-ACTION

E1037 CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY

E1038 PK-MILITARY-INDICATOR-CODE

E1039 DISPLACED-HOMEMAKER-INDICATOR-CODE

E1040 INTERPRETING-SERVICES-TYPE-CODE

E1041 PK-FOSTER-CARE-INDICATOR-CODE

E1042 BILINGUAL-PROGRAM-TYPE-CODE

E1043 ESL-PROGRAM-TYPE-CODE

E1044 LAST-DATE-OF-ENROLLMENT

E1045 FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE

E1046 FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT

E1047 FLEX-ATTEND-TOTAL-INELIGIBLE-MINUTES-PRESENT

E1048 FLEX-ATTEND-TOTAL-PRS-DAYS-ELIGIBLE

E1049 FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE

E1050 FLEX-ATTEND-TOTAL-BILINGUAL/ESL-DAYS-ELIGIBLE

E1051 FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING

E1052 FLEX-ATTEND-EXCESS-MINUTES-PRESENT-IN-INSTR-SETTING

E1053 FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT

E1054 CRISIS-CODE

E1055 CLASS-TYPE-CODE

E1056 CLASS-ID-NUMBER

E1057 MONTHLY-MINUTES

E1058 ATC-INDICATOR-CODE

E1059 AMERICAN-INDIAN-ALASKAN-NATIVE-CODE

E1060 ASIAN-CODE

E1061 BLACK-AFRICAN AMERICAN-CODE

E1062 NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE

E1063 WHITE-CODE

E1064 HISPANIC-LATINO-CODE

E1065 ASSIGNMENT-BEGIN-DATE

E1066 ASSIGNMENT-END-DATE

E1067 CLASS-ROLE

E1068 COURSE-COMPLETION-INDICATOR

E1069 STUDENT-BEGIN-DATE

E1070 STUDENT-END-DATE

E1072 NON-CAMPUS-BASED-INSTRUCTION-CODE

E1073 STAFF-TYPE-CODE

E1074 CLASS-PERIOD

E1076 UNSCHOOLED-ASYLEE/REFUGEE-CODE

E1077 PPCD-SERVICE-LOCATION-CODE

E1078 PK-PROGRAM-TYPE-CODE

E1079 PRIMARY-PK-FUNDING-SOURCE-CODE

E1080 SECONDARY-PK-FUNDING-SOURCE-CODE

E1081 COLLEGE-CREDIT-HOURS

E1082 HOMELESS-STATUS-CODE

E1083 BEHAVIOR-LOCATION-CODE

E1084 UNACCOMPANIED-YOUTH-STATUS-CODE

E1516 RESTRAINT-STAFF-TYPE-CODE

E1522 EARLY-READING-INDICATOR-CODE

E1523 TX-UNIQUE-STUDENT-ID

E1524 TX-UNIQUE-STAFF-ID

E1527 DISTRICT-OF-RDSPD-SERVICE

4 Code Tables

2013-2014 PEIMS Data Standards

Description of Codes

C012 GENERATION-CODE

C015 HIGHEST-DEGREE-LEVEL-CODE

C018 PAYROLL-ACTIVITY-CODE

C022 SERVICE-ID

C030 POPULATION-SERVED-CODE

C035 INSTRUCTIONAL-SETTING-CODE

C042 INPUT-RECORD-TYPE-CODE

C049 SHARED-SVCS-ARRANGEMT-TYPE-CODE

C050 GRADE-LEVEL-CODE

C053 DISABILITY-CODE

C054 ECONOMIC-DISADVANTAGE-CODE

C059 ADA-ELIGIBILITY-CODE

C061 LEP-INDICATOR-CODE

C062 GRADUATION-TYPE-CODE

C064 SGL-PARENT-PREG-TEEN-CODE

C066 CHILD-COUNT-FUNDING-TYPE-CODE

C067 REG-DAY-SCH-PROG-DEAF-CODE

C088 PARTICIPATION-INDICATOR-CODE

C092 HOME-LANGUAGE-CODE

C093 PARENTAL-PERMISSION-CODE

C095 SPEECH-THERAPY-INDICATOR-CODE

C122 ELIGIBILITY-PARTICIPATION-CODE

C130 REPORTING-PERIOD-INDICATOR-CODE

C135 COURSE-SEQUENCE-CODE

C136 PASS/FAIL/CREDIT-INDICATOR-CODE

C141 INSTRUCTIONAL-TRACK-INDICATOR-CODE

C142 CAREER-AND-TECHNICAL-ED-IND-CD

C146 FUNCTION-CODE

C147 PROGRAM-INTENT-CODE

C161 STUDENT-ATTRIBUTION-CODE

C162 LEAVER-REASON-CODE

C162 LEAVER-REASON-CODE

C163 AS-OF-STATUS-CODE

C164 DISCIPLINARY-ACTION-CODE

C165 DISCIPLINARY-ACTION-REASON-CODE

C166 DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE

C169 ESC-SSA-STAFF-INDICATOR-CODE

C171 SSI-PROMOTION-RETENTION-CODE

C173 RESTRAINT-REASON-CODE

C174 INTERPRETING-SERVICES-TYPE-CODE

C175 BILINGUAL-PROGRAM-TYPE-CODE

C176 ESL-PROGRAM-TYPE-CODE

C177 FLEXIBLE ATTENDANCE PROGRAM TYPE CODE

C178 CRISIS-CODE

C179 CLASS-TYPE-CODE

C180 CLASS-ROLE

C181 STAFF-TYPE-CODE

C182 NON-CAMPUS-BASED-INSTRUCTION-CODE

C183 UNSCHOOLED-ASYLEE/REGUGEE-CODE

C184 PPCD-LOCATION-SERVICE-CODE

C185 PK-PROGRAM-TYPE-CODE

C186 PK-FUNDING-SOURCE-CODE

C189 HOMELESS-STATUS-CODE

C190 BEHAVIOR-LOCATION-CODE

C192 UNACCOMPANIED-YOUTH-STATUS-CODE

C194 RESTRAINT-STAFF-TYPE-CODE

C195 EARLY-READING-INDICATOR-CODE

5 Edits

2013-2014 PEIMS Data Standards

General Data Submission Rules

Record Type General Edits

Data Element General Field Edits

Data Element Record Type Field Edits

010 Field Edits

011 Field Edits

020 Field Edits

030 Field Edits

032 Field Edits

033 Field Edits

040 Field Edits

043 Field Edits

045 Field Edits

050 Field Edits

055 Field Edits

060 Field Edits

090 Field Edits

100 Field Edits

101 Field Edits

102 Field Edits

105 Field Edits

110 Field Edits

163 Field Edits

169 Field Edits

170 Field Edits

203 Field Edits

300 Field Edits

305 Field Edits

400 Field Edits

405 Field Edits

408 Field Edits

410 Field Edits

415 Field Edits

425 Field Edits

435 Field Edits

461 Field Edits

500 Field Edits

505 Field Edits

510 Field Edits

Context Edit Rules

Special Rules for Attendance Data Edits (400 Series Records):

010 Context Edits

011 Context Edits

020 Context Edits

030 Context Edits

032 Context Edits

033 Context Edits

040 Context Edits

043 Context Edits

045 Context Edits

050 Context Edits

055 Context Edits

060 Context Edits

090 Context Edits

100 Context Edits

101 Context Edits

102 Context Edits

105 Context Edits

110 Context Edits

163 Context Edits

169 Context Edits

170 Context Edits

203 Context Edits

300 Context Edits

305 Context Edits

400 Context Edits

405 Context Edits

408 Context Edits

410 Context Edits

415 Context Edits

425 Context Edits

435 Context Edits

461 Context Edits

500 Context Edits

505 Context Edits

510 Context Edits

Appendix A

Organization Data

District Finance Data

Campus Course Section Data

Appendix D

Leaver Reason Codes and Documentation Requirements

General Documentation Requirements

Completeness of documentation

Changing LEAVER-REASON-CODEs

Documentation Requirements by LEAVER-REASON-CODE

Appendix E

Additional Information regarding Disciplinary Alternative Education Program (DAEP) Conferences, Expulsion Hearings, Placement Reviews, and Other Actions

ADDITIONAL INFORMATION RELATED TO DISCIPLINE ACTION REASON CODES

PEIMS 425 Record Chart for determining Mandatory and Disciplinary DAEP Placements and Expulsions

Appendix G

PET Data Submission Responsibilities and Specifications

Description of PET Data Elements

PET Field Edits

PET Data and file Requirements

Graphical Representation of PET XSD