1 Introduction
Foreword
Preface
Data Submission Responsibilities and Specifications
Submission descriptions:
LEA Responsibilities
PEIMS Submission and Resubmission Policy
Education Service Center Responsibilities
Texas Education Agency Responsibilities
The PEIMS EDIT+ Application
Data and File Requirements for Electronic Transmission via the Internet
Minimum System Requirements by Product
Data Submission Specifications
Procedures
Access to PEIMS EDIT+
Person Enrollment Tracking (PET) OVERVIEW (See Appendix G)

 
2 Record Types
Data Submission Requirements
Data File Layouts
PEIMS Records Submission Schedule
010 ORGANIZATION DATA - DISTRICT
Example
011 ORGANIZATION DATA - SHARED SERVICES ARRANGEMENT
Example #1
Example #2
Example #3
Example #4
Example #5
020 ORGANIZATION DATA - CAMPUSES
Example
030 DISTRICT FINANCE DATA - BUDGET
Example #1
Example #2
Example #3
Example #4
032 DISTRICT FINANCE DATA - ACTUAL
Example #1
Example #2
Example #3
Example #4
Example #5
033 DISTRICT FINANCE DATA - SHARED SERVICES ARRANGEMENT ACTUAL
Example #1
Example #2
Example #3
Example #4
040 STAFF DATA - IDENTIFICATION/DEMOGRAPHIC
Example #1
Example #2
043 STAFF DATA - DEMOGRAPHIC
Example
050 STAFF DATA - EMPLOYMENT- PAYROLL SUMMARY
Example #1
Example #2
Example #3
055 DISTRICT FINANCE DATA - CONTRACTED INSTRUCTIONAL STAFF
Example
060 STAFF DATA - EMPLOYMENT PAYROLL ACCOUNTING
Example #1
Example #2
Example #3
Example #4
Example #5
Example #6
090 STAFF DATA - RESPONSIBILITIES
Example #1
Example #2
Example #3
Example #4
Example #5
Example #6
Example #7
Example #8
100 STUDENT DATA - IDENTIFICATION
Example
101 STUDENT DATA -DEMOGRAPHIC
Example #1
Example #2
Example #3
Example #4
102 STUDENT DATA DEMOGRAPHIC
Example #1
Example #2
Example #3

110 STUDENT DATA - ENROLLMENT
Example #1
Example #2
Example #3
163 STUDENT DATA - SPECIAL EDUCATION
Example
169 STUDENT DATA - CAREER AND TECHNICAL EDUCATION (CTE) PROGRAM
Example
170 STUDENT DATA - CAREER AND TECHNICAL EDUCATION (CTE) COURSE
Example
203 SCHOOL LEAVER DATA - STUDENT
Example #1
Example #2
300 COURSE SECTION DATA CAMPUS
Example #1
Example #2
Example #3
Example #4
305 STAFF DATA TEACHER CLASS ASSIGNMENT
Example #1
Example #2
Example #3
Example #4
400 BASIC ATTENDANCE DATA - STUDENT
Example #1
Example #2
Example #3
Example #4
Example #5
Example #6
Example #7
405 SPECIAL EDUCATION ATTENDANCE DATA - STUDENT
Example #1
Example #2
Example #3
408 STUDENT DATA - EXTENDED SCHOOL YEAR (ESY) SERVICES
Example
410 CAREER & TECHNICAL EDUCATION (CTE) ATTENDANCE- STUDENT
Example #1
Example #2
Example #3
415 COURSE COMPLETION DATA - STUDENT
Example #1
Example #2
Example #3
Example #4
Example #5
425 DISCIPLINARY ACTION DATA - STUDENT
Example #1
Example #2
Example #3
Example #4
Example #5
Example #6
435 STUDENT RESTRAINT - STUDENT
Example #1
Example #2
Example #3
Example #4
Example #5
461 STUDENT DATA - TITLE I, PART A
Example #1
Example #2
Example #3
Example #4
500 FLEXIBLE ATTENDANCE DATA - STUDENT
Example #1
Example #2
505 SPECIAL EDUCATION FLEXIBLE ATTENDANCE DATA - STUDENT
Example
510 CAREER & TECHNICAL EDUCATION (CTE) FLEXIBLE ATTENDANCE - STUDENT
Example

 
3 Data Elements
2013-2014 PEIMS Data Standards
Description of Data Elements
E0001 STUDENT-ID
E0004 SEX-CODE
E0006 DATE-OF-BIRTH
E0017 GRADE-LEVEL-CODE
E0031 CAREER-AND-TECHNICAL-ED-IND-CD
E0034 GIFTED-TALENTED-INDICATOR-CODE
E0036 TOTAL-DAYS-ABSENT
E0041 PRIMARY-DISABILITY-CODE
E0130 TOTAL-YEARS-PROF-EXPERIENCE
E0160 NUMBER-DAYS-EMPLOYED
E0161 YEARS-EXPERIENCE-IN-DISTRICT
E0170 NUMBER-STUDENTS-IN-CLASS
E0173 INSTRUCTIONAL-SETTING-CODE
E0212 DISTRICT-ID
E0213 DISTRICT-NAME
E0266 CAMPUS-ID
E0267 CAMPUS-NAME
E0316 FUND-CODE
E0317 FUNCTION-CODE
E0318 OBJECT-CODE
E0319 ORGANIZATION-CODE
E0320 PROGRAM-INTENT-CODE
E0321 BUDGET-AMOUNT
E0424 PAYROLL-ACTIVITY-CODE
E0425 PAYROLL-AMOUNT
E0505 STAFF-ID
E0703 FIRST-NAME
E0704 MIDDLE-NAME
E0705 LAST-NAME
E0706 GENERATION-CODE
E0721 ROLE-ID
E0724 SERVICE-ID
E0730 HIGHEST-DEGREE-LEVEL-CODE
E0747 POPULATION-SERVED-CODE
E0755 INPUT-RECORD-TYPE-CODE
E0760 PERCENT-DAY-EMPLOYED
E0774 ACTUAL-AMOUNT
E0776 SHARED-SVCS-ARRANGEMT-TYPE-CODE
E0777 FISCAL-AGENT-DISTRICT-ID
E0782 CAMPUS-ID-OF-ENROLLMENT
E0785 ECONOMIC-DISADVANTAGE-CODE
E0787 ADA-ELIGIBILITY-CODE
E0790 LEP-INDICATOR-CODE
E0791 DATE-OF-GRADUATION
E0794 SPECIAL-ED-INDICATOR-CODE
E0797 IMMIGRANT-INDICATOR-CODE
E0806 GRADUATION-TYPE-CODE
E0829 SGL-PARENT-PREG-TEEN-CODE
E0832 CHILD-COUNT-FUNDING-TYPE-CODE
E0833 REG-DAY-SCH-PROG-DEAF-CODE
E0834 SECONDARY-DISABILITY-CODE
E0835 TERTIARY-DISABILITY-CODE
E0838 AUDIOLOGICAL-SERV-IND-CODE
E0840 COUNSELING-SERVICES-IND-CODE
E0841 MEDICAL-DIAGNOSTIC-SERV-IND-CODE
E0843 OCCUPATIONAL-THERAPY-IND-CODE
E0844 ORIENT-MOBILITY-TRNG-IND-CODE
E0845 PHYSICAL-THERAPY-IND-CODE
E0846 PSYCHOLOGICAL-SERVICES-IND-CODE
E0847 RECREATION-IND-CODE
E0848 SCHOOL-HEALTH-SERVICES-IND-CODE
E0849 SOCIAL-WORK-SERVICES-IND-CODE
E0851 TRANSPORTATION-INDICATOR-CODE
E0857 SPEECH-THERAPY-INDICATOR-CODE
E0882 MULTIPLY-DISABLED-INDICATOR-CODE
E0894 TITLE-I-PART-A-INDICATOR-CODE
E0895 HOME-LANGUAGE-CODE
E0896 PARENTAL-PERMISSION-CODE
E0899 PRESCHL-PROG-CHLDRN-WITH-DISAB-IND-CODE
E0900 EARLY-CHILDHOOD-INTERV-IND-CODE
E0903 CAMPUS-ID-OF-RESIDENCE
E0917 TRANSPORTATION-CTE-SUPPORT-SERVICE
E0919 AT-RISK-INDICATOR-CODE
E0923 LOCAL-STUDENT-ID
E0934 REPORTING-PERIOD-INDICATOR-CODE
E0935 NUMBER-DAYS-TAUGHT
E0936 TOTAL-INELIGIBLE-DAYS-PRESENT
E0937 TOTAL-ELIGIBLE-DAYS-PRESENT
E0938 TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT
E0939 TOTAL-ELIG-PREG-REL-SVCS-DAYS-PRESENT
E0940 TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT
E0944 ELIGIBLE-DAYS-PRESENT-IN-INSTR-SETTING
E0945 EXCESS-HOURS-IN-INSTRUCTIONAL-SETTING
E0948 COURSE-SEQUENCE-CODE
E0949 PASS/FAIL/CREDIT-INDICATOR-CODE
E0950 ELIGIBLE-DAYS-PRESENT-V1
E0951 ELIGIBLE-DAYS-PRESENT-V2
E0952 ELIGIBLE-DAYS-PRESENT-V3
E0953 ELIGIBLE-DAYS-PRESENT-V4
E0954 ELIGIBLE-DAYS-PRESENT-V5
E0955 ELIGIBLE-DAYS-PRESENT-V6
E0974 FISCAL-YEAR
E0975 INSTRUCTIONAL-TRACK-INDICATOR-CODE
E0980 TOTAL-CONTRACTED-INSTR-STAFF-FTES
E0981 SHARED-SVCS-ARR-MEMBER-DIST-ID
E0984 MIGRANT-INDICATOR-CODE
E0997 ASSISTIVE-TECH-INDICATOR-CODE
E0999 MEDICALLY-FRAGILE-IND-CODE
E1000 STUDENT-ATTRIBUTION-CODE
E1001 LEAVER-REASON-CODE
E1002 AS-OF-STATUS-CODE
E1003 CAMPUS-ID-OF-DISCIPLINARY-ASSIGNMENT
E1004 DISCIPLINARY-ACTION-NUMBER
E1005 DISCIPLINARY-ACTION-CODE
E1006 DISCIPLINARY-ACTION-REASON-CODE
E1007 OFFICIAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT
E1008 ACTUAL-LENGTH-OF-DISCIPLINARY-ASSIGNMENT
E1009 DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE
E1011 DUAL-CREDIT-INDICATOR-CODE
E1013 TOTAL-ESY-CONTACT-HRS-IN-INSTR-SETTING
E1015 ESC-SSA-STAFF-INDICATOR-CODE
E1016 DISCIPLINARY-INCIDENT-NUMBER
E1018 TITLE-I-PART-A-READING-INDICATOR-CODE
E1020 TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE
E1021 TITLE-I-PART-A-SCIENCE-INDICATOR-CODE
E1022 TITLE-I-PART-A-SOCIAL-STUDIES-INDICATOR-CODE
E1024 TITLE-I-PART-A-GUIDANCE-COUNSELING-SERVICES-INDICATOR-CODE
E1025 TITLE-I-PART-A-SOCIAL-WORK-SERVICES-INDICATOR-CODE
E1026 TITLE-I-PART-A-HEALTH-SERVICES-INDICATOR-CODE
E1027 CAMPUS-ID-OF-ACCOUNTABILITY
E1028 BILINGUAL/ESL-SUMMER-SCHOOL-INDICATOR-CODE
E1030 SSI-PROMOTION-RETENTION-CODE
E1032 CAMPUS-ID-OF-RESTRAINT-EVENT
E1033 RESTRAINT-REASON-CODE
E1034 DATE-OF-RESTRAINT-EVENT
E1035 RESTRAINT-INSTANCE-NUMBER
E1036 DATE-OF-DISCIPLINARY-ACTION
E1037 CAMPUS-ID-OF-DISCIPLINARY-RESPONSIBILITY
E1039 DISPLACED-HOMEMAKER-INDICATOR-CODE
E1040 INTERPRETING-SERVICES-TYPE-CODE
E1042 BILINGUAL-PROGRAM-TYPE-CODE
E1043 ESL-PROGRAM-TYPE-CODE
E1044 LAST-DATE-OF-ENROLLMENT
E1045 FLEXIBLE-ATTENDANCE-PROGRAM-TYPE-CODE
E1046 FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT
E1047 FLEX-ATTEND-TOTAL-INELIGIBLE-MINUTES-PRESENT
E1048 FLEX-ATTEND-TOTAL-PRS-DAYS-ELIGIBLE
E1049 FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE
E1050 FLEX-ATTEND-TOTAL-BILINGUAL/ESL-DAYS-ELIGIBLE
E1051 FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING
E1052 FLEX-ATTEND-EXCESS-MINUTES-PRESENT-IN-INSTR-SETTING
E1053 FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT
E1054 CRISIS-CODE
E1055 CLASS-TYPE-CODE
E1056 CLASS-ID-NUMBER
E1057 MONTHLY-MINUTES
E1058 ATC-INDICATOR-CODE
E1059 AMERICAN-INDIAN-ALASKAN-NATIVE-CODE
E1060 ASIAN-CODE
E1061 BLACK-AFRICAN AMERICAN-CODE
E1062 NATIVE-HAWAIIAN-PACIFIC-ISLANDER-CODE
E1063 WHITE-CODE
E1064 HISPANIC-LATINO-CODE
E1065 ASSIGNMENT-BEGIN-DATE
E1066 ASSIGNMENT-END-DATE
E1067 CLASS-ROLE
E1068 COURSE-COMPLETION-INDICATOR
E1069 STUDENT-BEGIN-DATE
E1070 STUDENT-END-DATE
E1072 NON-CAMPUS-BASED-INSTRUCTION-CODE
E1073 STAFF-TYPE-CODE
E1074 CLASS-PERIOD
E1076 UNSCHOOLED-ASYLEE/REFUGEE-CODE
E1077 PPCD-SERVICE-LOCATION-CODE
E1078 PK-PROGRAM-TYPE-CODE
E1079 PRIMARY-PK-FUNDING-SOURCE-CODE
E1080 SECONDARY-PK-FUNDING-SOURCE-CODE
E1081 COLLEGE-CREDIT-HOURS
E1082 HOMELESS-STATUS-CODE
E1083 BEHAVIOR-LOCATION-CODE
E1084 UNACCOMPANIED-YOUTH-STATUS-CODE
E1516 RESTRAINT-STAFF-TYPE-CODE
E1522 EARLY-READING-INDICATOR-CODE
E1523 TX-UNIQUE-STUDENT-ID
E1524 TX-UNIQUE-STAFF-ID
E1527 DISTRICT-OF-RDSPD-SERVICE
E1528 FOSTER-CARE-INDICATOR-CODE
E1529 MILITARY-CONNECTED-STUDENT-CODE
E1530 DYSLEXIA-INDICATOR-CODE

 
4 Code Tables
2013-2014 PEIMS Data Standards
Description of Codes
C012 GENERATION-CODE
C013 SEX-CODE
C015 HIGHEST-DEGREE-LEVEL-CODE
C018 PAYROLL-ACTIVITY-CODE
C021 ROLE-ID
C022 SERVICE-ID
C030 POPULATION-SERVED-CODE
C035 INSTRUCTIONAL-SETTING-CODE
C042 INPUT-RECORD-TYPE-CODE
C049 SHARED-SVCS-ARRANGEMT-TYPE-CODE
C050 GRADE-LEVEL-CODE
C053 DISABILITY-CODE
C054 ECONOMIC-DISADVANTAGE-CODE
C059 ADA-ELIGIBILITY-CODE
C061 LEP-INDICATOR-CODE
C062 GRADUATION-TYPE-CODE
C064 SGL-PARENT-PREG-TEEN-CODE
C066 CHILD-COUNT-FUNDING-TYPE-CODE
C067 REG-DAY-SCH-PROG-DEAF-CODE
C088 PARTICIPATION-INDICATOR-CODE
C092 HOME-LANGUAGE-CODE
C093 PARENTAL-PERMISSION-CODE
C095 SPEECH-THERAPY-INDICATOR-CODE
C122 ELIGIBILITY-PARTICIPATION-CODE
C130 REPORTING-PERIOD-INDICATOR-CODE
C135 COURSE-SEQUENCE-CODE
C136 PASS/FAIL/CREDIT-INDICATOR-CODE
C141 INSTRUCTIONAL-TRACK-INDICATOR-CODE
C142 CAREER-AND-TECHNICAL-ED-IND-CD
C145 FUND-CODE
C146 FUNCTION-CODE
C147 PROGRAM-INTENT-CODE
C159 OBJECT-CODE
C161 STUDENT-ATTRIBUTION-CODE
C162 LEAVER-REASON-CODE
C162 LEAVER-REASON-CODE
C163 AS-OF-STATUS-CODE
C164 DISCIPLINARY-ACTION-CODE
C165 DISCIPLINARY-ACTION-REASON-CODE
C166 DISCIPLINARY-LENGTH-DIFFERENCE-REASON-CODE
C169 ESC-SSA-STAFF-INDICATOR-CODE
C171 SSI-PROMOTION-RETENTION-CODE
C173 RESTRAINT-REASON-CODE
C174 INTERPRETING-SERVICES-TYPE-CODE
C175 BILINGUAL-PROGRAM-TYPE-CODE
C176 ESL-PROGRAM-TYPE-CODE
C177 FLEXIBLE ATTENDANCE PROGRAM TYPE CODE
C178 CRISIS-CODE
C179 CLASS-TYPE-CODE
C180 CLASS-ROLE
C181 STAFF-TYPE-CODE
C182 NON-CAMPUS-BASED-INSTRUCTION-CODE
C183 UNSCHOOLED-ASYLEE/REGUGEE-CODE
C184 PPCD-LOCATION-SERVICE-CODE
C185 PK-PROGRAM-TYPE-CODE
C186 PK-FUNDING-SOURCE-CODE
C189 HOMELESS-STATUS-CODE
C190 BEHAVIOR-LOCATION-CODE
C192 UNACCOMPANIED-YOUTH-STATUS-CODE
C194 RESTRAINT-STAFF-TYPE-CODE
C195 EARLY-READING-INDICATOR-CODE
C196 FOSTER-CARE-INDICATOR-CODE
C197 MILITARY-CONNECTED-STUDENT-CODE

 
5 Edits
2013-2014 PEIMS Data Standards
General Data Submission Rules
Record Type General Edits
Data Element General Field Edits
Data Element Record Type Field Edits
010 Field Edits
011 Field Edits
020 Field Edits
030 Field Edits
032 Field Edits
033 Field Edits
040 Field Edits
043 Field Edits
045 Field Edits
050 Field Edits
055 Field Edits
060 Field Edits
090 Field Edits
100 Field Edits
101 Field Edits
102 Field Edits
105 Field Edits
110 Field Edits
163 Field Edits
169 Field Edits
170 Field Edits
203 Field Edits
300 Field Edits
305 Field Edits
400 Field Edits
405 Field Edits
408 Field Edits
410 Field Edits
415 Field Edits
425 Field Edits
435 Field Edits
461 Field Edits
500 Field Edits
505 Field Edits
510 Field Edits
Context Edit Rules
Special Rules for Attendance Data Edits (400 Series Records):
010 Context Edits
011 Context Edits
020 Context Edits
030 Context Edits
032 Context Edits
033 Context Edits
040 Context Edits
043 Context Edits
045 Context Edits
050 Context Edits
055 Context Edits
060 Context Edits
060 Context Edits
090 Context Edits
100 Context Edits
101 Context Edits
102 Context Edits
105 Context Edits
110 Context Edits
163 Context Edits
169 Context Edits
170 Context Edits
203 Context Edits
300 Context Edits
305 Context Edits
400 Context Edits
405 Context Edits
408 Context Edits
410 Context Edits
415 Context Edits
425 Context Edits
435 Context Edits
461 Context Edits
500 Context Edits
505 Context Edits
510 Context Edits

 
Appendix A
Data Overview
Organization Data
District Finance Data
Campus Course Section Data
Staff Data
Student Data

Appendix D
Leaver Reason Codes and Documentation Requirements
General Documentation Requirements
Completeness of documentation
Changing LEAVER-REASON-CODEs
Documentation Requirements by LEAVER-REASON-CODE

Appendix E
Additional Information regarding Disciplinary Alternative Education Program (DAEP) Conferences, Expulsion Hearings, Placement Reviews, and Other Actions
ADDITIONAL INFORMATION RELATED TO DISCIPLINE ACTION REASON CODES
PEIMS 425 Record Chart for determining Mandatory and Disciplinary DAEP Placements and Expulsions

Appendix G
PET Changes for 2013-2014
PET Data Submission Responsibilities and Specifications
Description of PET Data Elements
Element ID
PET Edits
PET Field Edits
PET Data and file Requirements
Graphical Representation of PET XSD